Cortland Bancorp DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
|
|
|
o Preliminary
Proxy Statement
|
|
|
|
|
|
|
o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
|
þ Definitive
Proxy Statement
|
o Definitive
Additional Materials
|
o Soliciting
Material Pursuant to §240.14a-12
|
CORTLAND BANCORP
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
|
|
þ |
No fee required.
|
|
o |
Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
|
|
|
(1) |
Title of each class of securities to which
transaction applies:
|
|
|
(2) |
Aggregate number of securities to which
transaction applies:
|
|
|
(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
|
|
|
(4) |
Proposed maximum aggregate value of transaction:
|
|
|
o |
Fee paid previously with preliminary materials.
|
|
o |
Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
|
|
|
(1) |
Amount Previously Paid:
|
|
|
(2) |
Form, Schedule or Registration Statement No.:
|
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
PROXY STATEMENT
|
|
|
|
|
Annual
|
|
April 24, 2007
|
|
Vernons Cafe |
Meeting:
|
|
7:00 p.m., EST
|
|
720 Youngstown-Warren Road |
|
|
|
|
Niles, Ohio 44446 |
|
|
|
Record Date
and Voting:
|
|
8:00 a.m., EST, March 1, 2007. If you were a shareholder at that time, you may vote at the Annual Meeting. Each
common share entitles the holder to one vote on each matter to be voted on by shareholders at the Annual Meeting.
On the record date, Cortland Bancorp had 4,511,519 common shares outstanding. |
|
|
|
Agenda:
|
|
1. To elect three directors to serve for terms of three years each until the Annual Meeting in 2010 and until
their successors are elected and qualified. |
|
|
|
|
|
2. To transact any other business that may properly come before the meeting. |
|
|
|
Proxies:
|
|
Unless you specify on the proxy card to vote differently, the management proxies will vote all signed and
returned proxies FOR the Boards nominees for directors. The management proxies will use their discretion on
any other matters that may arise. If a named nominee cannot or will not serve as a director, the management
proxies will vote for a substitute person nominated by the Board to serve as a director. |
|
|
|
Proxies
Solicited By:
|
|
The Board of Directors of Cortland Bancorp. The cost of the solicitation is being borne by Cortland Bancorp.
Proxies will be solicited by mail and may be further solicited, for no additional compensation, by officers,
directors or employees of Cortland Bancorp and its subsidiaries by mail, telephone or personal contact. Cortland
Bancorp will also pay the standard charges and expenses of brokerage houses, voting trustees, banks, associations
and other custodians, nominees and fiduciaries who are record holders of common shares not beneficially owned by
them, for forwarding proxy materials to, and obtaining proxies from, the beneficial owners of such common shares. |
|
|
|
Mailing Date:
|
|
We anticipate mailing this proxy
statement on or about March 27, 2007. |
|
|
|
Revoking
Your Proxy:
|
|
You may revoke your proxy before it is voted at the Annual Meeting. You may revoke your proxy by: |
|
|
|
sending written notice revoking your proxy to James M. Gasior, the Secretary
of Cortland Bancorp at 194 West Main Street, Cortland, Ohio 44410, which must be
received prior to the Annual Meeting; |
|
|
|
|
sending in another signed proxy card with a later date, which must be
received by Cortland Bancorp prior to the Annual Meeting; or |
|
|
|
|
attending the Annual Meeting and revoking your proxy in person if your common shares are held in your name. If your common shares are held in the name of
your broker, financial institution or other holder of record, you must bring an
account statement or letter from the broker, financial institution or other
holder of record indicating that you were the beneficial owner of the common shares on the record date. |
|
|
|
|
|
Attendance at the Annual Meeting will not, in and of itself, constitute revocation of a proxy. |
|
|
|
Note on Stock
Dividend:
|
|
All shares, share prices and related figures in this proxy
statement have been adjusted to reflect the 2% stock
dividend paid January 1, 2007. |
1
CONTENTS
|
|
|
|
|
General Information |
|
|
1 |
|
|
|
|
3 |
|
|
|
|
4 |
|
|
|
|
4 |
|
|
|
|
4 |
|
|
|
|
6 |
|
|
|
|
7 |
|
|
|
|
11 |
|
|
|
|
13 |
|
|
|
|
19 |
|
|
|
|
22 |
|
|
|
|
23 |
|
|
|
|
23 |
|
|
|
|
23 |
|
|
|
|
24 |
|
|
|
|
24 |
|
|
|
|
26 |
|
|
|
|
26 |
|
|
|
|
26 |
|
2
SHARE OWNERSHIP BY DIRECTORS AND EXECUTIVE OFFICERS
The following table furnishes information regarding the beneficial ownership of common
shares, as of March 1, 2007, for each of the current directors, each of the nominees for
re-election as a director, each of the individuals named in the Summary Compensation Table, and all
current directors and executive officers as a group. To the knowledge of Cortland Bancorp, no
person beneficially owns more than 5% of the outstanding common shares.
|
|
|
|
|
|
|
|
|
Name of Beneficial |
|
Number of |
|
Percentage of |
Owner(1) |
|
Shares |
|
Outstanding Shares (2) |
Jerry A. Carleton |
|
|
1,500.81 |
|
|
|
(3 |
) |
David C. Cole |
|
|
3,469.75 |
|
|
|
(3 |
) |
Lawrence A. Fantauzzi (4) |
|
|
12,288.15 |
|
|
|
(3 |
) |
James M. Gasior (4) |
|
|
6,190.75 |
|
|
|
(3 |
) |
George E. Gessner |
|
|
25,095.62 |
|
|
|
(3 |
) |
James E. Hoffman, III |
|
|
3,851.36 |
|
|
|
(3 |
) |
Neil J. Kaback |
|
|
188.00 |
|
|
|
(3 |
) |
K. Ray Mahan |
|
|
114,520.24 |
|
|
|
2.53 |
% |
Rodger W. Platt (4) |
|
|
29,540.00 |
|
|
|
(3 |
) |
Richard B. Thompson |
|
|
83,724.34 |
|
|
|
1.85 |
% |
Timothy K. Woofter |
|
|
55,420.19 |
|
|
|
1.23 |
% |
Timothy Carney (4) |
|
|
2,514.68 |
|
|
|
(3 |
) |
Stephen A. Telego (4) |
|
|
2,122.03 |
(5) |
|
|
(3 |
) |
Danny L. White (4) |
|
|
7,443.95 |
|
|
|
(3 |
) |
All directors and executive officers
as a group (17 persons) |
|
|
352,592.6149 |
|
|
|
7.81 |
% |
|
|
|
(1) |
|
Unless otherwise indicated in the footnotes to this table, each beneficial owner has
sole voting and investment power with respect to all of the common shares reflected in the
table for such beneficial owner. The mailing address of each of the current executive
officers and directors of Cortland Bancorp is 194 West Main Street, Cortland, Ohio 44410. |
|
(2) |
|
The Percent of Class computation is based upon the sum of 4,511,519 common shares
outstanding as of March 1, 2007. |
|
(3) |
|
Represents beneficial ownership of less than 1% of the outstanding common shares. |
|
(4) |
|
Individual named in the Summary Compensation Table. Rodger W. Platt retired as the
President and Chief Executive Officer of Cortland Bancorp effective November 1, 2005 and
as the President and Chief Executive Officer of Cortland Bancorps subsidiary bank, The
Cortland Savings and Banking Company (the Bank) effective October 3, 2005. Mr.
Fantauzzi was promoted to President and Chief Executive Officer of Cortland Bancorp and
President and Chief Executive Officer of the Bank effective upon Mr. Platts retirement.
Because of a serious illness, Lawrence A. Fantauzzi, President and Chief Executive
Officer, took a temporary medical leave of absence beginning March 2, 2006. Rodger W.
Platt, Emeritus Director and Chief Executive Officer, was designated to perform the duties
and exercise the powers of the President and Chief Executive Officer until Mr. Fantauzzis
return, May 1, 2006. |
|
(5) |
|
Includes 6.171 shares in a Uniform Transfer to Minor Account for the benefit of
Stephen A. Telego, Jr. and 6.171 shares in a Uniform Transfer to Minor Account for the
benefit of Robert Telego. Both are sons of Stephen A. Telego. |
3
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act),
requires the Companys executive officers and directors file reports with the Securities and
Exchange Commission (SEC) reporting their initial beneficial ownership of common shares and any
subsequent changes in their beneficial ownership. Specific due dates have been established by the
SEC, and Cortland Bancorp is required to disclose in this proxy statement any late reports. To
Cortland Bancorps knowledge, based solely on a review of reports furnished to Cortland Bancorp and
written representations that no other reports were required, during the 2006 fiscal year, Cortland
Bancorps executive officers and directors complied with all Section 16(a) filing requirements.
ELECTION OF DIRECTORS
As of the date of this proxy statement, Cortland Bancorps Board of Directors currently
has ten members. The Board of Directors is divided into three classes, and directors of each class
serve for three-year terms. Four directors serve in the class whose terms will expire at the
Annual Meeting, three directors serve in the class whose terms expire in 2008 and three directors
serve in the class whose terms expire in 2009.
BOARD NOMINEES
The Board of Directors proposes that the four nominees identified below be elected for a
new term of three years. Each nominee was recommended by the Nominating Committee. Each
individual elected as a director at the Annual Meeting will hold office for a term to expire at the
Annual Meeting of Shareholders to be held in 2010 and until his successor is duly elected and
qualified, or until his earlier resignation, removal from office or death. While it is contemplated
that all nominees will stand for re-election, if a nominee who would otherwise receive the required
number of votes becomes unavailable or unable to serve as a candidate for re-election as a
director, the individuals designated as proxies on the proxy card will have full discretion to vote
the common shares represented by the proxies they hold for the election of the remaining nominees
and for the election of any substitute nominee or nominees designated by the Board of Directors
following recommendation by the Nominating Committee. The Board of Directors knows of no reason why
any of the nominees named below will be unavailable or unable to serve if elected to the Board.
The following information, as of March 1, 2007, concerning the age, principal occupation or
employment, other affiliations and business experience of each nominee for re-election as a
director has been furnished to Cortland Bancorp by each director. Unless otherwise indicated, each
individual has had his principal occupation for more than five years. Nominee James E. Hoffman,
III is a first cousin to Craig M. Phythyon, an executive officer of Cortland Bancorp and the Bank.
4
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Director of the |
|
|
|
|
|
|
|
|
Position(s) Held with the |
|
Company |
|
Nominee |
|
|
|
|
|
|
Company and its Subsidiaries |
|
Continuously |
|
for Term |
Nominee |
|
Age |
|
and Principal Occupation(s) |
|
Since |
|
Expiring In |
Jerry A. Carleton
|
|
|
64 |
|
|
Owner of Jerry Carleton
Enterprises, Inc., a
general contracting and
development company, since
1972. Limited Partner in
Eagle Ridge Properties LLC
in Browns Farm, a
development company.
Professor Emeritus and
advisor for campus planning
and development at Kent
State University Trumbull
Campus, since 1995
|
|
|
2004 |
|
|
|
2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
K. Ray Mahan
|
|
|
67 |
|
|
President of Mahan Packing
Company, a meat packing
company.
|
|
|
1976 |
|
|
|
2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James M. Gasior
|
|
|
47 |
|
|
Senior Vice President,
Chief Financial Officer and
Secretary of Cortland
Bancorp; Senior Vice
President, Chief Financial
Officer and Secretary of
the Bank. Certified Public
Accountant and member of
the American Institute of
CPAs and the Ohio Society
of CPAs.
|
|
|
2005 |
|
|
|
2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard B. Thompson
|
|
|
58 |
|
|
Owner and executive of
Therm-O-Link, Inc., Vulkor,
Inc. and Therm-O-Link of
Texas, Inc., all
manufacturers of electrical
wire and cable. Owner and
executive of Geneva
Partners, a condominium
development company.
Partner in Kinsman Land
Company, a grocery store.
Partner in Dana Partners
and Dana Gas, a gas well
operation. Owner of the
Heritage Hill Grain
Company, an agricultural
business, since 2003.
Partner in Stratton Creek
Woodworks, a maker of wood
products, and Smearcase, a
real estate holding
company, each since 2005.
Partner in Goodview, a
Brazilian agricultural
business.
|
|
|
2001 |
|
|
|
2010 |
|
Recommendation and Vote
Under Ohio law and Cortland Bancorps Code of Regulations, the four nominees receiving the
greatest number of votes FOR election will be elected to the Board of Directors. Common shares
represented by properly executed and returned proxy cards will be voted FOR the election of the
Board of Directors nominees named above unless authority to vote for one or more nominees is
withheld. Common shares as to which the authority to vote is withheld and broker non-votes will be
counted for quorum purposes, but will not be counted toward the election of directors or toward the
election of the individual nominees specified on the proxy card.
The Board of Directors recommends a vote FOR the election of the nominees named above.
5
CONTINUING DIRECTORS
The following information, as of March 1, 2007, concerning the age, principal occupation
or employment, other affiliations and business experience of each continuing director has been
furnished to Cortland Bancorp by each director. Unless otherwise indicated, each individual has
had his principal occupation for more than five years.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Director of the |
|
|
|
|
|
|
|
|
Position(s) Held with the |
|
Company |
|
|
|
|
|
|
|
|
Company and its Subsidiaries |
|
Continuously |
|
Term Expires |
Name |
|
Age |
|
and Principal Occupation(s) |
|
Since |
|
In |
David C. Cole
|
|
|
48 |
|
|
Partner and President of Cole
Valley Motor Company, an
automobile dealership.
President of JDT, Inc., Cole
Valley Chevrolet, CJB
Properties and David Tom LTD,
automobile sales, since 2001.
|
|
|
1989 |
|
|
|
2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lawrence A. Fantauzzi
|
|
|
59 |
|
|
President and Chief Executive
Officer of Cortland Bancorp
since November 1, 2005.
President and Chief Executive
Officer of the Bank since
October 3, 2005. Senior Vice
President, Controller and
Chief Financial Officer, and
Secretary-Treasurer of both
Cortland Bancorp and Bank
from 1999 to October 2005.
Senior Vice President,
Controller and Chief
Financial Officer and
Treasurer of both Cortland
Bancorp and the Bank from
1996 to 1999 and Controller
and Treasurer of both
Cortland Bancorp and the Bank
since 1987. Vice President
and Director of New Resources
Leasing Corporation, a
subsidiary of the Cortland
Bancorp, since 1995.
|
|
|
1999 |
|
|
|
2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Neil J. Kaback
|
|
|
46 |
|
|
Partner in Cohen & Company,
an accounting firm. Member
of the American Institute of
CPAs and the Ohio Society of
CPAs.
|
|
|
2004 |
|
|
|
2008 |
|
(Continued on Next Page)
6
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Director of the |
|
|
|
|
|
|
|
|
Position(s) Held with the |
|
Company |
|
|
|
|
|
|
|
|
Company and its Subsidiaries |
|
Continuously |
|
Term |
Name |
|
Age |
|
and Principal Occupation(s) |
|
Since |
|
Expires In |
George E. Gessner
|
|
|
62 |
|
|
Attorney. Partner and Director in the law
firm of Gessner & Platt Co., L.P.A.
|
|
|
1987 |
|
|
|
2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James E. Hoffman, III
|
|
|
55 |
|
|
Attorney. President of Hoffman & Walker Co.,
L.P.A.
|
|
|
1984 |
|
|
|
2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Timothy K. Woofter
|
|
|
56 |
|
|
President, CEO and Director of Stanwade Metal
Products, a manufacturer of tanks and
distributor of oil equipment, and Lucky Oil
Equipment, a distributor of oil equipment.
Partner in the Woofter Family Limited
Partnership. Director of the Trade
Association, Steel Tank Institute.
|
|
|
1985 |
|
|
|
2009 |
|
THE BOARD OF DIRECTORS AND COMMITTEES OF THE BOARD
Independence of Directors
The Board of Directors has reviewed, considered and discussed each directors relationships,
both direct or indirect, with Cortland Bancorp and its subsidiaries and the compensation and other
payments, if any, each director has, both directly or indirectly, received from or made to Cortland
Bancorp and its subsidiaries in order to determine whether such director qualifies as independent
under Rule 4200(a)(15) of the Marketplace Rules of The Nasdaq Stock Market, Inc. (Nasdaq). The
Board of Directors has determined that the Board of Directors has at least a majority of
independent directors, and that each of the following directors has no financial or personal ties,
either directly or indirectly, with the Cortland Bancorp or its subsidiaries (other than
compensation as a director of the Cortland Bancorp and its subsidiaries, banking relationships in
the ordinary course of business with the Bank and ownership of the Cortland Bancorps common shares
as described in this proxy statement) and thus qualifies as independent under Nasdaq Marketplace
Rule 4200(a)(15): Jerry A. Carleton, David C. Cole, George E. Gessner, James E. Hoffman, III, Neil
J. Kaback, K. Ray Mahan, Richard B. Thompson and Timothy K. Woofter.
Lawrence A. Fantauzzi and James M. Gasior do not qualify as independent directors because they
currently serve as executive officers of Cortland Bancorp and the Bank.
Meetings of the Board of Directors and Attendance at Annual Meeting of Shareholders
In 2006, the Board of Directors of Cortland Bancorp held a total of seven (7) meetings. Each
incumbent director attended at least 75% of the aggregate of the total number of meetings held by
the Board of Directors and the total number of meetings held by the Board committees on which he
served, in each case during the period of his service.
Cortland Bancorp encourages all incumbent directors and director nominees to attend each
annual meeting of shareholders. All of the incumbent directors and director nominees attended
Cortland Bancorps last annual meeting of shareholders held on April 11, 2006.
Communications with the Board of Directors
Although Cortland Bancorp has not to date adopted formal procedures by which shareholders may
communicate directly with directors, it believes that its current process, wherein any
communication sent to the Board, either generally or in care of the Chief Executive Officer,
Secretary, the Investor Relations Officer or another corporate officer, is forwarded to all members
of the Board, has adequately served the needs of the Board and shareholders. There is no screening
process, and all communications that are received by officers for the Boards attention are
forwarded to the Board.
7
Until any other procedures are developed and posted on Cortland Bancorps website at
www.cortland-banks.com, any communication to the Board may be mailed to the Board, in care of the
Investor Relations Officer, at Cortland Bancorps headquarters in Cortland, Ohio. The mailing
envelope must contain a clear notation indicating that the enclosed letter is a Shareholder-Board
Communication or Shareholder-Director Communication. In addition, communication via Cortland
Bancorps website may be used. Correspondence through the investor relations page of the website
should also be directed to the Investor Relations Officer and indicate that the communication is a
Shareholder-Board Communication or Shareholder-Director Communication. All such
communications, whether via mail or website, must identify the author as a shareholder and clearly
state whether the intended recipients are all members of the Board or just certain specified
individual directors or committee members. The Investor Relations Officer will make copies of all
such communications and circulate them to the appropriate director or directors.
Board Committees
Audit Committee
The Board of Directors has an Audit Committee comprised of Messrs. Kaback (Chair), Thompson
and Woofter. The Board of Directors has determined that each member of the Audit Committee
qualifies as independent under Nasdaq Marketplace Rules 4200(a)(15) and 4350(d)(2) as well as under
Rule 10A-3 promulgated under the Exchange Act.
The Board of Directors has determined that the audit committee does not have an audit
committee financial expert as that term is defined by the Securities and Exchange Commission. The
Board of Directors has determined that each Audit Committee member has sufficient knowledge in
financial and accounting matters to serve effectively on the Committee.
The Audit Committee conducts its business pursuant to a written charter adopted by the Board
of Directors. A current copy of the charter of the Audit Committee is posted on Cortland Bancorps
website at www.cortland-banks.com on the investor relations page under Cortland Bancorp Corporate
Governance and Code of Ethics. At least annually, the Audit Committee reviews and reassesses the
adequacy of its charter and recommends any proposed changes to the full Board of Directors for
approval as necessary.
The Audit Committee is responsible for appointing, compensating and overseeing the independent
registered public accounting firm employed by Cortland Bancorp for the purpose of preparing and
issuing an audit report or other audit, review or attestation services. The Audit Committee
evaluates the independence of the independent registered public accounting firm on an ongoing
basis. The Audit Committee also approves audit reports and plans, accounting policies, and audit
outsource arrangements, including audit scope, internal audit reports, audit fees and certain other
expenses. The Audit Committee is responsible for developing procedures for the receipt, retention
and treatment of complaints regarding accounting, internal auditing controls or auditing matters,
including procedures for the confidential, anonymous submission by employees of concerns regarding
questionable accounting or auditing matters.
The Audit Committee held eight (8) meetings during 2006. The Audit Committees report
relating to the 2006 fiscal year appears
on page 24.
Executive Compensation Committee
The Board of Directors of the Bank has an Executive Compensation Committee which also serves
as the compensation committee of Cortland Bancorp. The Executive Compensation Committee is
comprised of Messrs. Carleton, Cole, Gessner and Woofter (Chair). The Board of Directors has
determined that each member of the Executive Compensation Committee qualifies as independent under
Rule 4200(a)(15) of the Nasdaq Marketplace Rules. In addition, each member of the Compensation
Committee qualifies as an outside director for purposes of Section 162(m) of the Internal Revenue
Code of 1986, as amended (the Internal Revenue Code), and as a non-employee director for
purposes of Section 16b-3 under the Exchange Act.
The Executive Compensation Committee oversees executive officer compensation as well as
compensation under the Profit Sharing Program and the Employee Benefit Plan 401(k). The Executive
Compensation Committee reviews and recommends officer compensation levels and benefit plans. The
Executive Compensation Committee does not have a formal charter.
The Executive Compensation Committee held four (4) meetings in 2006.
8
Nominating Committee
The Board of Directors has a Nominating Committee comprised of Messrs. Cole, Mahan and Woofter
(Chair). The Board of Directors has determined that each member of the Governance and Nominating
Committee qualifies as independent under Nasdaq Marketplace Rule 4200(a)(15). The purpose of the
Nominating Committee is to:
|
|
|
identify qualified candidates for election, nomination or appointment to the Board
and recommend to the full Board a slate of director nominees for each annual meeting of
the shareholders of Cortland Bancorp or as vacancies occur; |
|
|
|
|
make recommendations to the full Board and the Chairman of the Board regarding
assignment and rotation of members and chairs of committees of the Board; |
|
|
|
|
recommend the number of directors to serve on the Board; and |
|
|
|
|
undertake such other responsibilities as may be referred to the Nominating Committee
by the full Board or the Chairman of the Board. |
The Nominating Committee held one (1) meeting during 2006. The charter of the Nominating
Committee is reviewed annually and is available on Cortland Bancorps website at
www.cortland-banks.com on the investor relations page under Cortland Bancorp Corporate Governance
and Code of Ethics.
Nominating Procedures
As described above, Cortland Bancorp has a standing Nominating Committee that has the
responsibility to identify and recommend individuals qualified to become directors. Each candidate
must satisfy the eligibility requirements set forth in Cortland Bancorps Code of Regulations,
Article Two, Section 2.01 Authority and Qualifications. No person who has attained the age of 70
shall be eligible for election as a director, and each director must hold shares of stock of
Cortland Bancorp with an aggregate par value or stated value of $500, an aggregate shareholder
equity of at least $500, or an aggregate fair market value of at least $500.
When considering potential candidates for the Board, the Nominating Committee strives to
assure that the composition of the Board, as well as its practices and operation, contributes to an
effective representation and advocacy of shareholders interest. The Nominating Committee may
consider those factors it deems appropriate in evaluating director candidates, including judgment,
skill, diversity, strength of character, experience with business and organizations comparable in
size and scope to Cortland Bancorp, experience and skills relative to other Board members, and
specialized knowledge or experience. Depending upon the current needs of the Board, certain
factors may be weighed more heavily than others by the Nominating Committee.
In considering candidates for the Board, the Nominating Committee evaluates the entirety of
each candidates credentials and, other than the eligibility requirements set forth in Cortland
Bancorps Code of Regulations, there are no specific minimum qualifications that must be met by a
Nominating Committee recommended nominee. However, the Nominating Committee does believe that each
member of the Board should be of the highest character and integrity; possess a reputation for
working constructively with others; have sufficient time to devote to Board matters; and be without
any conflict of interest that would impede the individuals performance as a director.
The Nominating Committee will consider candidates for the Board from any reasonable source,
including shareholder recommendations. The Nominating Committee will not evaluate candidates
differently based on who has made the recommendation. The Nominating Committee will have the
authority to hire and pay a fee to consultants or search firms for the purpose of identifying and
evaluating candidates. No such consultants or search firms have been used to date and,
accordingly, no fees have been paid to consultants, search firms or any other individuals.
According to Section 2.03(B) of Cortland Bancorps regulations, any shareholder who desires to
nominate an individual to the Board must provide timely written notice. To be timely, the notice
must be mailed to the President of Cortland Bancorp at least 14 days but no more than 50 days,
before the meeting at which directors will be elected, or within
7 days after notice of the meeting is mailed to shareholders if the meeting is held within 21
days after Cortland Bancorp mails notice of the meeting.
9
The shareholders notice of nomination must give:
|
|
|
the name and address of the nominee; |
|
|
|
|
the principal occupation of the nominee; |
|
|
|
|
the approximate number of shares the shareholder making the nomination reasonably
anticipates will be voted in favor of the proposed nominee; |
|
|
|
|
the name and address of the shareholder making the nomination; and |
|
|
|
|
the number of shares beneficially owned by the shareholder making the nomination. |
We will disregard a shareholders nomination if it is not made in compliance with these rules
and standards.
Code of Ethics
Cortland Bancorp has adopted a code of ethics as part of its corporate governance program.
The code of ethics applies to all of the Cortland Bancorps officers and employees, including its
Chief Executive Officer and Chief Financial Officer. The Code of Ethics is posted on the investor
relations page of the Companys website at www.cortland-banks.com under Cortland Bancorp Corporate
Governance and Code of Ethics. Any amendments to, or waivers from, this code of ethics will be
posted on this same website.
10
DIRECTOR COMPENSATION
The following table shows the compensation of Cortland Bancorp directors for their
service in 2006, other than Directors Fantauzzi and Gasior. The director compensation information
to follow represents compensation for the full year, through December 31, 2006. The majority of
the director compensation is paid by the Bank for directors service on the Banks board and the
Banks board committees, but compensation shown in the table is aggregate compensation paid for
directors service both to Cortland Bancorp and the Bank. Information about compensation paid to
and earned by Directors Fantauzzi and Gasior is included elsewhere in this proxy statement.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
in Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
Deferred |
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
Incentive Plan |
|
|
Compensation |
|
|
All Other |
|
|
|
|
|
|
Paid in Cash(1) |
|
|
Compensation |
|
|
Earnings(2) |
|
|
Compensation(3) |
|
|
Total |
|
Name |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Jerry A. Carleton |
|
|
18,000 |
|
|
|
n/a |
|
|
|
7,384 |
|
|
|
288 |
|
|
|
25,672 |
|
David C. Cole |
|
|
18,000 |
|
|
|
n/a |
|
|
|
3,321 |
|
|
|
77 |
|
|
|
21,398 |
|
George E. Gessner |
|
|
18,000 |
|
|
|
n/a |
|
|
|
8,263 |
|
|
|
195 |
|
|
|
26,458 |
|
James E. Hoffman, III |
|
|
18,000 |
|
|
|
n/a |
|
|
|
6,098 |
|
|
|
112 |
|
|
|
24,210 |
|
Neil J. Kaback |
|
|
18,000 |
|
|
|
n/a |
|
|
|
1,744 |
|
|
|
167 |
|
|
|
19,911 |
|
K. Ray Mahan |
|
|
18,000 |
|
|
|
n/a |
|
|
|
6,026 |
|
|
|
336 |
|
|
|
24,362 |
|
Richard B. Thompson |
|
|
18,000 |
|
|
|
n/a |
|
|
|
3,516 |
|
|
|
145 |
|
|
|
21,661 |
|
Timothy K. Woofter |
|
|
18,000 |
|
|
|
n/a |
|
|
|
6,238 |
|
|
|
123 |
|
|
|
24,361 |
|
|
|
|
(1) |
|
In 2006, non-employee directors of the Bank received an $18,000 annual retainer and
employee directors of the Bank received a $7,200 annual retainer. |
|
(2) |
|
Represents the addition in 2006 to the liability accrual balance established by Cortland
Bancorp to account for the Companys obligation to pay retirement benefits under director
retirement agreements entered into with all non employee directors. |
|
(3) |
|
Perquisites and other personal benefits provided to each of directors described in the table
were less than $10,000 in 2006. The figures in the all other compensation column consist of the
imputed monetary value of life insurance policies for the directors. |
Retirement Agreements and Insurance for Non-Employee Directors
Directors Carleton, Cole, Gessner, Hoffman, Kaback, Mahan, Thompson, and Woofter are parties
to Director Retirement Agreements with Cortland Bancorp. The Director Retirement Agreements
promise a post-retirement benefit of $10,000 payable annually for 10 years if the director retires
after reaching his normal retirement age, which is a function of years of service on the Board and
attained age. Normal retirement ages for these directors are age 61 (Mr. Cole), age 62
(Mr. Hoffman), age 63 (Messrs. Mahan and Woofter), age 66 (Mr. Gessner), age 67 (Mr. Kaback), and
age 70 (Messrs. Carleton and Thompson). A reduced annual retirement benefit is payable if the
director terminates service or becomes disabled before reaching the normal retirement age, but the
benefit is not paid until the director finally reaches the normal retirement age. In 2007, the
early termination benefit for Mr. Carleton would be $3,099; $4,346 for Mr. Cole; $6,640 for Mr.
Gessner; $5,576 for Mr. Hoffman; $2,308 for Mr. Kaback; $4,689 for Mr. Thompson; and $5,602 for Mr.
Woofter. Mr. Mahan has reached his normal retirement age. If termination of the directors
service occurs within one year after a change in control of Cortland Bancorp, the director will
receive cash in a single lump sum equal to the retirement benefit expense accrued by Cortland
Bancorp. The Director Retirement Agreement benefits to which a director is entitled are payable to
his beneficiary after the directors death, but if the director dies in active service to Cortland
Bancorp before reaching his normal retirement age, his beneficiary will be entitled to cash in a
single lump sum equal to the retirement benefit expense accrued by Cortland Bancorp.
11
Cortland Bancorp purchased insurance on the lives of directors who are parties to the Director
Retirement Agreements and entered into split dollar agreements with them, promising to share a
portion of the life insurance death benefits with the directors designated beneficiaries. Each
directors portion of the policys death benefit is $100,000, payable to the directors beneficiary
whether the directors death occurs while in active service to Cortland Bancorp or after
retirement. Cortland Bancorp will receive any death benefits remaining after payment to the
directors beneficiary. Although Cortland Bancorp expects the life insurance benefits to
ultimately offset the premium payment obligations, the directors contractual entitlements under
the Director Retirement Agreements are not funded and remain contractual liabilities of Cortland
Bancorp.
As Cortland Bancorp disclosed in Form 8-K Current Reports filed with the SEC on January 31,
2005 and October 14, 2005, retired directors receive an emeritus director fee of $300 for each
meeting attended, up to a maximum of $6,000 annually and for no more than ten years, provided the
director emeritus attends at least 75% of board meetings. The retired director and the retired
directors spouse are also permitted to continue participation in the Banks health care plan
without time limitation, but at their sole cost.
Director Indemnification
At the 2005 annual meeting, the shareholders of Cortland Bancorp approved the form and use of
indemnification agreements with directors. On May 24, 2005, Cortland Bancorp entered into
indemnification agreements with each of the current directors. The indemnification agreements
allow a director to select the most favorable indemnification rights provided under:
|
|
|
Cortland Bancorps Articles of Incorporation or Regulations in effect on the
date of the indemnification agreement or on the date expenses are incurred; |
|
|
|
|
state law in effect on the date of the indemnification agreement or on the date
expenses are incurred; |
|
|
|
|
any liability insurance policy in effect when a claim is made against the
director or on the date expenses are incurred; and |
|
|
|
|
any other indemnification arrangement otherwise available. |
The indemnification agreements cover all fees, expenses, judgments, fines, penalties, and
settlement amounts paid in any matter relating to the directors role as director, officer,
employee, agent, or when serving as Cortland Bancorps representative with another entity. Each
indemnification agreement provides for the prompt advancement of all expenses incurred in a
proceeding, subject to the directors obligation to repay those advances if it is determined later
that the director is not entitled to indemnification.
Retainer and Fees
Currently, the Board of Directors of Cortland Bancorp and the Board of Directors of the Bank
consist of the same individuals. Non-employee directors of Cortland Bancorp serve without retainer
or fee for services on the Board of Directors of Cortland Bancorp. Instead, they are paid by the
Bank for services rendered in their capacities as directors of Cortland Bancorp and the Bank.
In 2006, non-employee directors of the Bank received an $18,000 annual retainer and employee
directors of the Bank received a $7,200 annual retainer. Directors of the Bank (both employee and
non-employee directors) may also elect to participate in the Banks healthcare plans.
Director Emeritus Compensation
For up to ten years after retirement as a director, an emeritus director of the Bank is paid
$300 for each meeting attended up to $6,000. Emeritus directors are also entitled to continue
participation in the Banks health care plan, although the former director is responsible for
paying 100% of the Banks cost to maintain coverage, currently $148.47 for Rodger W. Platt and
$169.62 for William Hagood monthly. After the emeritus directors death, his or her spouse may
similarly maintain health care coverage, at his or her cost. Emeritus directors participate in
Board meetings but are not entitled to vote on any matters coming before the Board.
12
COMPENSATION DISCUSSION AND ANALYSIS
COMPENSATION PHILOSOPHY & OBJECTIVES
Cortland Bancorps compensation philosophy is based upon four primary objectives:
|
(1) |
|
To provide an executive compensation structure that is competitive in the
marketplace and also internally equitable based upon the executives level of
responsibilities; |
|
|
(2) |
|
To attract, retain, and motivate qualified executives within this compensation
structure, and reward executives for outstanding performance and business results
through financial and other appropriate management incentives; |
|
|
(3) |
|
To align Cortland Bancorps financial results and the compensation paid to
executives with the enhancement of shareholder value; and |
|
|
(4) |
|
To maintain an appropriate balance between short-and long-range performance and
strategic objectives over time. In other words, executive officer compensation may be
based, in one part, on the achievement of Cortland Bancorp and the Banks current year
business plan objectives, and in another part, on the long-term increase in net worth
and the resultant improvement in shareholder value. |
Cortland Bancorp also strives to promote an ownership mentality among key leadership by
encouraging management ownership of Cortland Bancorp common shares.
WHAT THE COMPENSATION PLAN IS DESIGNED TO REWARD
Cortland Bancorps compensation arrangements for the executive officers identified in the
Summary Compensation Table on page 20 also referred to as named executive officers are designed
to (i) compensate the executives fairly for their service to Cortland Bancorp and the Bank and (ii)
reward performance that promotes prosperity and growth. A cohesive and dedicated management team
working together over the long term is a valuable intangible asset to a financial organization,
especially to a community-based banking organization such as Cortland Bancorp and the Bank.
Cortland Bancorps compensation arrangements are designed to protect and nurture that asset and to
make it work for the benefit of our shareholders. Accordingly, in addition to base salary and
other benefits made available to all employees generally, our compensation arrangements for
executive officers include (i) severance arrangements creating a measure of financial security for
executives whose careers could be interrupted by changes in control, (ii) retirement benefits under
Salary Continuation Agreements, and (iii) split-dollar life insurance arrangements encouraging a
long-term commitment to Cortland Bancorp and the Bank.
ROLE OF THE EXECUTIVE COMPENSATION COMMITTEE
The Board of Directors of the Bank has an Executive Compensation Committee that also serves as
the compensation committee of Cortland Bancorp. The Executive Compensation Committee assists the
Board in determining the compensation of Cortland Bancorps executive officers. The Executive
Compensation Committee evaluates and recommends to the Board appropriate policies and decisions
relative to executive officer compensation levels and benefit plans. In evaluating executive
officer performance, the Executive Compensation Committee takes into account
|
|
|
job knowledge, initiative, and originality; |
|
|
|
|
quality and accuracy of work performed and priority setting; |
|
|
|
|
customer relations; |
|
|
|
|
subordinate feedback and ability to provide instruction to staff; and |
|
|
|
|
the relationship of these factors to Cortland Bancorp and the Banks achievement of
strategic objectives and profitability. |
13
As of December 31, 2006, the members of the Executive Compensation Committee are Jerry A.
Carleton, David C. Cole, George E. Gessner, and Timothy K. Woofter (Chair), each of whom is
independent within the meaning of the listing standards of NASDAQ, is a non-employee director
within the meaning of Rule 16b-3 of the Securities Exchange Act of 1934, and is an outside
director within the meaning of Section 162(m) of the Internal Revenue Code of 1986.
Interaction with Consultants. The Executive Compensation Committee has engaged compensation
consultants and advisors from time to time to provide input on both Board and executive
compensation issues. In July 2006, the Executive Compensation Committee asked Grady & Associates,
a Cleveland, Ohio, law firm whose practice includes financial institution executive compensation
planning, to prepare a change-in-control compensation study examining the change-in-control
benefits for the named executive officers of 14 Ohio public company banking organizations with
assets ranging from $400 million to $1 billion. The 14 Ohio public company banking organizations
analyzed for the study included Croghan Bancshares, Inc., Fremont, Ohio; DCB Financial Corp., Lewis
Center, Ohio; Farmers & Merchants Bancorp, Inc., Archbold, Ohio; Farmers National Banc Corp.,
Canfield, Ohio; First Citizens Banc Corp., Sandusky, Ohio; LCNB Corp., Lebanon, Ohio; LNB Bancorp,
Inc., Lorain, Ohio; NB&T Financial Group, Inc., Wilmington, Ohio; Ohio Valley Banc Corp.,
Gallipolis, Ohio; PVF Capital Corp, Solon, Ohio; Rurban Financial Corp., Defiance, Ohio; United
Bancorp, Inc., Martins Ferry, Ohio; United Bancshares, Inc., Columbus Grove, Ohio; and Wayne
Savings Bancshares, Inc., Wooster, Ohio. Grady & Associates change-in-control compensation study
was based on disclosure and management contracts as described in proxy statements, Form 10-Ks, Form
8-Ks, and annual reports to shareholders filed with the SEC through June 30, 2006. The purpose of
the study was to provide a comprehensive review of Cortland Bancorps executive officer
change-in-control compensation arrangements in comparison to peer institutions.
Role of Executives in Executive Compensation Committee Deliberations. The Executive
Compensation Committee occasionally requests the Chief Executive Officer (CEO) to be present at
Executive Compensation Committee meetings to discuss executive compensation and evaluate individual
performance.
The Executive Compensation Committee discusses the CEOs compensation with him, but final
deliberations and all votes regarding his compensation are made in executive session, without the
CEO present. The Executive Compensation Committee also approves the compensation for other
executive officers based on the CEOs recommendations with input from outside advisors and counsel
and then makes its recommendations to the Board.
COMPENSATION ELEMENTS
Salary. Cortland Bancorp pays its executive officers cash salaries that are intended to
be competitive and that take into account the individuals experience, expertise, job performance,
responsibilities, and past and potential contribution to Cortland Bancorp and the Bank. The
process of determining the executives salaries begins with establishing total compensation targets
for each management team member. While compensation targets are subjectively determined, the
Executive Compensation Committee considers the compensation practices of banking organizations
considered to be peer institutions, whether in terms of asset size, business focus, or markets
served. Peer group comparison data are derived from a variety of sources, including the Bank
Administration Institute, SNL Securities, the Ohio Bankers Association, and information provided by
compensation consultants engaged from time to time. Cortland Bancorp and the Bank consider their
peer group to consist of publicly held, community-based regional bank and bank holding companies in
Ohio with total assets between $300 million and $800 million, which includes the companies listed
in the following table.
14
CORTLAND BANCORP PEER GROUP
|
|
|
Company Name |
|
Location |
Commercial Bancshares, Inc.
|
|
Upper Sandusky, Ohio |
Croghan Bancshares, Inc.
|
|
Fremont, Ohio |
CSB Bancorp, Inc.
|
|
Millersburg, Ohio |
DCB Financial Corp.
|
|
Lewis Center, Ohio |
Farmers National Banc Corp.
|
|
Canfield, Ohio |
Killbuck Bancshares, Inc.
|
|
Killbuck, Ohio |
LCNB Corp.
|
|
Lebanon, Ohio |
LNB Bancorp, Inc.
|
|
Lorain, Ohio |
Middlefield Banc Corp.
|
|
Middlefield, Ohio |
Rurban Financial Corp.
|
|
Defiance, Ohio |
United Bancorp, Inc.
|
|
Martins Ferry, Ohio |
United Bancshares, Inc.
|
|
Columbus Grove, Ohio |
Wayne Savings Bancshares, Inc.
|
|
Wooster, Ohio |
In addition to compensation practices at peer institutions, the Executive Compensation
Committees evaluation of President and CEO Lawrence A. Fantauzzis compensation is based upon (i)
achievement of certain corporate objectives including profitability, growth, and operating results
of Cortland Bancorp and the Bank and (ii) a self-evaluation rating his overall performance on an
ascending scale of 1 to 5, with 1 representing unsatisfactory performance and 5 representing
exceptional performance. Mr. Fantauzzi completes his self-evaluation in conjunction with the
performance and merit reviews for all employees. At its December 26, 2006 meeting, the Board
approved the Executive Compensation Committees recommendation of a base salary of $195,000 for Mr.
Fantauzzi for 2007 based on a performance rating of 4.0 out of a possible 5.0. This is a 5.4%
increase over Mr. Fantauzzis 2006 base salary, and is consistent with the CEO salary range for the
universe of Ohio-based banking organizations Cortland Bancorp considers to be peer institutions.
Below the level of CEO, peer group data are less useful because the responsibilities of these
officers tend to vary widely from one organization to the next, but nevertheless the data are
valuable to the Executive Compensation Committee in its goal to ensure that Cortland Bancorps
compensation practices are competitive at all levels of executive management. Notwithstanding the
Companys overall pay positioning objectives, pay opportunities for these individuals vary based on
a number of factors such as scope of duties, tenure, institutional knowledge, and/or difficulty in
recruiting a new executive. Accordingly, at its December 26, 2006 meeting, the Board also approved
the Executive Compensation Committees recommendation of the following salaries payable in 2007 to
the other four executives identified in the Summary Compensation Table: $146,000 to James M.
Gasior, $125,000 for Timothy Carney, $115,000 for Stephen A Telego, Sr., and $115,000 for Danny L.
White.
Severance Agreements. To assure itself of the continuity of management and to ensure that
management is not unduly distracted by potential changes in control that could affect managements
financial security, Cortland Bancorp and the Bank entered into severance agreements in December
2000 with eight officers, including Messrs. Fantauzzi, Gasior, Telego, Carney, and White. Because
a companys top executive officers are the people most likely to be terminated after a change in
control and because their undivided attention to the goal of maximizing shareholder values is most
urgently needed in the context of a possible change in control, Cortland Bancorp believes that
these severance agreements are both necessary and in shareholders best interest. The severance
agreements are intended to promote top managements undivided attention to shareholder interests,
alleviating the potential distraction associated with the effect of a change in control on the
executives personal financial security. The initial term of each severance agreement is three
years, renewing each year for an additional one-year term unless the Board gives advance written
notice that the agreement will not automatically renew. The severance agreements terminate when an
executive attains age 65.
15
The severance agreements provide that the executive is entitled to severance compensation if a
change in control occurs during the term of the agreement, payable in a single lump sum. The
change-in-control benefit under the severance agreements is a single-trigger benefit, in contrast
to a double-trigger benefit payable solely after employment termination following a change in
control. Cortland Bancorp concluded in December 2000 that a single-trigger change-in-control
benefit would reduce the reluctance of senior management to pursue potential change-in-control
transactions that may be in the best interests of shareholders. The severance compensation equals
the executives annual salary when the change in control occurs, plus the amount of any bonus
earned for the last whole calendar year. For purposes of the severance agreements, the term change
in control means (i) a merger occurs and shareholders of Cortland Bancorp do not own a majority of
the shares of the company surviving the merger, (ii) a shareholder or group of shareholders
acquires 25% or more of Cortland Bancorps common stock, (iii) a majority of the directors are
replaced in any period of two years or less by individuals not nominated by the continuing
directors, or (iv) Cortland Bancorp sells substantially all of its assets. If an executives
employment terminates within one year after a change in control, Cortland Bancorp must also
continue his life, health, and disability insurance coverage for up to three years, along with
fringe benefits such as club memberships. The executive will also be entitled to out-placement
services for one year, and tax and financial planning services for three years after termination.
The severance agreements also include a promise on the part of Cortland Bancorp and the Bank to pay
the executives legal fees associated with the interpretation, enforcement, or defense of the
executives rights under the severance agreements, up to a maximum of $500,000, as adjusted for
inflation from time to time.
If a change in control occurs and the total benefits or payments to which an executive is
entitled constitute so-called excess parachute payments and are therefore subject to the 20%
excise tax under Sections 280G and 4999 of the Internal Revenue Code (whether under the severance
agreement or under any other compensation arrangement), Cortland Bancorp must also make an adjusted
gross-up payment to Messrs. Carney, Fantauzzi, Gasior, and Telego compensating them for the excise
tax as well as for income, payroll, and excise taxes imposed on that parachute payment excise tax
reimbursement payment. A 20% excise tax is imposed under Section 4999 if the value of an
executives aggregate change-in-control benefits calculated according to procedures specified in
Section 280G and accompanying IRS regulations equals or exceeds three times his or her five-year
average taxable compensation. The five-year average is known as the so-called base amount. If the
value of the aggregate change-in-control benefits equals or exceeds three times the base amount, a
20% excise tax is imposed on all benefits exceeding the base amount and the employer forfeits its
compensation deduction for those same benefits. The total adjusted gross-up payment to Messrs.
Carney, Fantauzzi, Gasior, and Telego would consist of (i) a payment equal to the initial excise
tax and (ii) a gross-up payment that is calculated by determining the difference between the full
gross-up amount needed to provide the excise tax payment net of all income, payroll, and excise
taxes and the excise tax payment multiplied by eighty percent (80%).
Salary Continuation Agreements. Salary continuation agreements are becoming increasingly
common in the banking industry. The reason is that caps on qualified plan contributions and
distributions, as well as Social Security, often limit bank executives retirement benefits
financed through employer contributions to 30% to 50% of final pay. The contribution limits
prevent the highest-paid executives from accumulating in their 401(k) plan accounts sufficient
capital to prevent a jarring reduction of post-retirement income relative to pre-retirement income.
Accordingly, the Bank provides a supplemental retirement benefit arrangement for executive
officers calculated to compensate for this shortfall.
On March 1, 2001, the Bank entered into Salary Continuation Agreements with eight officers,
including Messrs. Fantauzzi, Carney, Gasior, Telego, and White. The March 1, 2001 Salary
Continuation Agreements for the five named executive officers were amended in 2003 by adoption of
Second Amended Salary Continuation Agreements. The Second Amended Salary Continuation Agreements
provide Messrs. Fantauzzi, Carney, Gasior, Telego, and White with annual normal retirement benefits
at age 65 of $85,700, $67,200, $72,100, $74,500, and $41,500, respectively. After their specified
normal retirement age of 65, the Bank will make these annual benefit payments to the executives for
15 years. Additional detail about the Second Amended Salary Continuation Agreements is included
elsewhere in this proxy statement. Please refer to the Pension Benefits Table on page 21.
16
The Second Amended Salary Continuation Agreements are intended to reinforce the executives
long-term commitment to the Bank. The full normal retirement benefit is payable if and only if the
executive remains employed with the Bank to the normal retirement age. The Second Amended Salary
Continuation Agreements provide for reduced benefits in the case of early termination on or after
reaching the early retirement age (age 62), or in the case of termination due to disability
occurring at any age, but in either case benefits do not become payable until the executive finally
reaches the normal retirement age. Payment of benefits is accelerated if the executives service
with the Bank terminates within one year after a change in control, whether termination is
voluntary or involuntary. No benefit is payable and an executives agreement terminates if his
employment terminates for cause. Under generally accepted accounting principles, the Bank must
accrue a liability on its books for the obligation under the Second Amended Salary Continuation
Agreements. By the time the executive attains the normal retirement age the total liability amount
accrued by the Bank must equal the present value of the Banks obligation to the executive. Each
executives accrual balance is calculated using a level principal amount, with interest computed at
a reasonable discount rate under generally accepted accounting principles.
If the executives service with the Bank terminates within one year after a change in control
occurs, the Bank will pay to each executive an amount calculated as described in the agreement.
The term change in control is defined in the agreements in a manner identical to the way a
change of control is defined under the executives severance agreements (i.e., merger,
acquisition of 25% of Cortland Bancorps shares, change in a majority of the Board, and sale of
assets). The payment is the accrual balance projected to exist at these executives normal
retirement age discounted to present value using a current discount rate of 5.75%. Because these
benefits are payable immediately after separation from service, they are double-trigger
change-in-control benefits and are subject to the six-month payment delay imposed by Internal
Revenue Code Section 409A. The Second Amended Salary Continuation Agreements also provide that the
Bank must reimburse up to $500,000 in legal expenses incurred by each of the executives if the
agreements are challenged after a change in control occurs.
If an executive dies before age 65 in active service to the Bank, instead of salary
continuation agreement benefits, the executives beneficiaries will receive a life insurance death
benefit in a fixed amount. With a single premium payment of $2.3 million, the Bank purchased life
insurance policies on the eight officers who were parties to the March 1, 2001 Salary Continuation
Agreements, including Messrs. Fantauzzi, Carney, Gasior, Telego, and White. With an additional
single premium payment of $2.5 million in July 2003, the Bank purchased additional life insurance
policies on Messrs. Fantauzzi, Carney, Gasior, and White to support (i) the enhanced benefits
payable under the Second Amended Salary Continuation Agreements and (ii) a new salary continuation
agreement for a ninth officer. The life insurance policies are owned by the Bank, but the Bank
entered into endorsement split dollar arrangements allowing the executives to designate the
beneficiary of a portion of the policy death benefits. The Bank will receive the remainder of the
death benefits. The Bank purchased the life insurance policies as informal financing for the
salary continuation agreement payment obligation arising out of an executives death before
retirement. Although the Bank expects the split dollar life insurance policy benefits to support
the payment obligations under the Second Amended Salary Continuation Agreements, the executives
contractual entitlements under the agreements are not funded and remain contractual liabilities of
the Bank.
Under the Split Dollar Agreements and Endorsements entered into with each of Messrs.
Fantauzzi, Carney, Gasior, Telego, and White, at the executives death before retirement at age 65,
a portion of the total death benefits under the insurance policies will be paid to the executives
designated beneficiary. The death benefit that would have been payable as of December 31, 2006, to
Mr. Fantauzzis beneficiary was $807,051, and in the case of Messrs. Carney, Gasior, Telego, and
White, the death benefit payable to their beneficiaries would be $632,833, $678,977, $701,578, and
$390,812, respectively. If an executive dies after termination of employment, the executives
beneficiaries will receive any payments to which the executive would have been entitled under the
Second Amended Salary Continuation Agreement, but none of the proceeds of the life insurance. The
Split Dollar Agreements and Endorsements terminate upon the first to occur of any of the following
(i) surrender, lapse, or other termination of the policy by the Bank, (ii) distribution of the
death benefit proceeds, (iii) upon the executives 65th birthday, or (iv) upon the
executives termination of employment.
Neither the premium amounts attributable to the policies on the executives lives nor the
potential death benefits payable to their beneficiaries are reflected in the Summary Compensation
Table. The imputed dollar values of the benefit to the executives for 2006 of the portions of the
premium paid by the Bank related to death benefits payable to their respective beneficiaries are
included in the Summary Compensation Table.
17
Group Term Carve Out Plan. A corporation can provide its employees with a tax-free group term
life insurance policy death benefit of up to $50,000. The cost of providing a death benefit
exceeding $50,000 is currently taxed to the employee as ordinary income. The Banks Group Term
Carve-Out Plan replaces the taxable portion of the group term life insurance plan with permanent
life insurance.
In December 2000, the Bank purchased with a single premium payment approximately $2.8 million
in life insurance on the lives of 22 officers for the Group Term Carve Out Plan. The 22 officers
covered by the plan include Messrs. Fantauzzi, Carney, Gasior, Telego, and White. In August 2002,
the plan was amended to reflect changes in ERISA regulations. Under Group Term Split Dollar
Endorsements, the Bank and the executives share the rights to death benefits payable under the life
insurance policies. An executives beneficiaries are entitled to one of the following death
benefit amounts
Pre-Retirement Death Benefit. If the executive dies before retirement, the death
benefit is the lesser of (a) $500,000 or (b) twice the executives current annual salary at the
time of death, less $50,000, or
Post-Retirement Death Benefit. If the executive was no longer employed by the Bank at
the time of death, but had terminated employment (i) within one year after a change in control,
(ii) due to disability, or (iii) on or after the early retirement age of 62, the death benefit is
the lesser of (a) $500,000 or (b) the Executives most recent salary at the time of death.
The Bank receives the remainder of the life insurance policy death benefits, which should be
sufficient to recover in full the Banks life insurance investment. No benefits are payable under
the plan to any executive whose employment terminates before the age of 62, unless termination is
due to disability or unless termination occurs within one year after a change in control. Benefits
are payable to the executives beneficiaries in a lump sum.
In December 2003, Mr. Telego entered into a revised Group Term Split Dollar Endorsement
limiting his pre-retirement death benefit under the plan at $350,000. Mr. Telegos revised
endorsement accounts for the fact that a portion of the life insurance under the Group Term Carve
Out Plan is dedicated to providing him with a pre-retirement death benefit under the split dollar
agreement accompanying his Second Amended Salary Continuation Agreement.
Messrs. Fantauzzi, Carney, Gasior, Telego, and White also have life insurance benefits under
the Banks group term life insurance program for all employees, paying benefits up to $50,000 to
the executives beneficiaries if the executive dies while employed by the Bank. The Banks costs
for the insurance purchased on the executives lives for the Group Term Carve Out Plan are not
reflected in the Summary Compensation Table included in this proxy statement.
The Financial Accounting Standards Board clarified in late 2006 that a split dollar
arrangement providing post-retirement death benefits requires the employer to recognize
compensation expense during an employees working years to account for the split dollar insurance
obligation, even though the split dollar benefit will ultimately be paid by the insurance company
and not the employer. This was not the prevailing accounting treatment in 2000 when the Bank
entered into Group Term Split Dollar Endorsements with Messrs. Fantauzzi, Carney, Gasior, Telego,
and White. Accordingly, unless the Group Term Carve Out Plan is amended to eliminate
post-retirement death benefits, the Bank will have to begin recognizing compensation expense
associated with these post-retirement split dollar insurance arrangements beginning in 2008.
Profit Sharing Program. If the Bank achieves its profit goal for the fiscal year, the Board
may (but is not required to) approve profit sharing. The Banks profit goal for profit sharing
purposes was not achieved in 2006. As a result, no profit-sharing distributions were made in 2006.
Should the Bank achieve its profit goal in the future, the Board may (but is not required to)
approve profit sharing.
Employee Benefit Plan 401(k). The Bank maintains a traditional 401(k) retirement plan for
employees. In general, the Bank matches participants voluntary contributions up to 5% of gross
pay. Employee contributions and matching contributions under the plan accumulate tax free until
distributions begin at the employees normal retirement age. The goal of the 401(k) plan is to
enable employees to provide for their own retirement and, combined with Social Security benefits,
to ensure that their aggregate post-retirement income is maintained at a percentage of
pre-retirement income sufficient to sustain a long-term retirement.
18
Adoption of New Compensation Arrangements. In 2007, the Company proposes to enter into Third
Amended Salary Continuation Agreements and revised severance agreements with Messrs. Fantauzzi,
Carney, Gasior, Telego, and White, as well as other Bank officers, for purposes of documentary form
compliance with Internal Revenue Code Section 409A. If a nonqualified deferred compensation plan
fails to comply with Section 409A, either in form or in operation, the tax consequences are
immediate inclusion in income of amounts previously deferred, plus an interest penalty, plus a 20%
federal excise tax penalty.
Perquisites and Other Compensation. The Executive Compensation Committee annually reviews
the perquisites that the management team receives. In the case of Messrs. Fantauzzi, Carney,
Gasior, and White, membership in a golf or social club is encouraged to provide an appropriate
entertainment forum for customers and interaction with the community.
PURPOSE OF COMPENSATION ELEMENTS
Cortland Bancorp uses the above compensation elements (salary, severance agreements, salary
continuation agreements, life insurance arrangements, 401(k) Plan, Profit Sharing, and other
compensation arrangements) to achieve various performance and strategic objectives. Although the
Executive Compensation Committee does review total compensation, it does not believe that
significant compensation derived from one component of compensation should necessarily negate or
reduce compensation from other components. The Executive Compensation Committee has not adopted
any formal or informal policies or guidelines for allocating compensation between long-term and
currently paid out compensation, between cash and non-cash compensation, or among different forms
of non-cash compensation. To attract executives, maintain a stable team of effective leaders, and
provide other protections for senior management, the Executive Compensation Committee may consider
additional compensation elements in the future that would benefit Cortland Bancorp and its
shareholders.
TAX AND ACCOUNTING CONSIDERATIONS
Cortland Bancorp considers tax and accounting implications in the design of its compensation
programs. Section 162(m) of the Internal Revenue Code places a limit on the tax deduction for
compensation in excess of $1 million paid to the chief executive officer and four most highly
compensated executive officers of a corporation in a taxable year. All of the compensation
Cortland Bancorp paid in 2006 to the named executive officers is expected to be deductible under
Section 162(m). The Executive Compensation Committee retains the flexibility, however, to pay
non-deductible compensation if it believes doing so is in the best interests of the Company.
EXECUTIVE COMPENSATION
Cortland Bancorp does not provide any monetary compensation directly to its executive
officers. Instead, the executive officers of Cortland Bancorp are paid by the Bank for services
rendered in their capacity as executive officers of Cortland Bancorp and the Bank. For the Chief
Executive Officer, the Chief Financial Officer, and the 3 other most highly compensated executive
officers, who were serving as officers at the end of 2006 and whose total compensation exceeded
$100,000, the following table shows all forms of compensation paid or payable for the year
indicated.
19
SUMMARY COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
|
|
|
|
Salary(1) |
|
Bonus |
|
Compensation |
|
Earnings(2) |
|
Compensation(3) |
|
Total |
Name and Principal Position |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Lawrence A. Fantauzzi |
|
|
2006 |
|
|
|
192,200 |
|
|
|
0 |
|
|
|
0 |
|
|
|
77,449 |
|
|
|
26,706 |
|
|
|
296,335 |
|
President and Chief Executive
Officer of Cortland Bancorp and
the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Rodger W. Platt |
|
|
2006 |
|
|
|
6,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
6,000 |
|
Interim President and Chief
Executive Officer from March 2,
2006 to May 1, 2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James M. Gasior |
|
|
2006 |
|
|
|
148,200 |
|
|
|
0 |
|
|
|
0 |
|
|
|
19,885 |
|
|
|
20,209 |
|
|
|
188,294 |
|
Senior Vice President, Chief
Financial Officer and Secretary
of Cortland Bancorp and the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Timothy Carney |
|
|
2006 |
|
|
|
120,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
12,058 |
|
|
|
25,471 |
|
|
|
157,529 |
|
Senior Vice President and Chief
Operations Officer of the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen A. Telego, Sr. |
|
|
2006 |
|
|
|
110,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
36,874 |
|
|
|
13,685 |
|
|
|
160,559 |
|
Senior Vice President and
Director of Human Resources and
Corporate Administration of the
Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Danny L. White |
|
|
2006 |
|
|
|
105,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
24,694 |
|
|
|
16,539 |
|
|
|
146,233 |
|
Senior Vice President and Chief
Lending Officer of the Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes salary deferred at the election of the executive under the Banks 401(k)
retirement plan. Also includes fees for service as a director of Cortland Bancorp and the Bank.
Mr. Fantauzzis director fees in 2006 were $7,200. Mr. Gasiors director fees were $7,200. Having
previously retired effective November 1, 2005, Mr. Platt agreed to return as Interim President and
Chief Executive Officer during
Mr. Fantauzzis brief health-related absence from March 2 to May 1, 2006. Mr. Platt served without
compensation. The salary figures shown in the table for Mr. Platt represent director emeritus fees
of $300 for each meeting attended. |
|
(2) |
|
Represents the addition in 2006 to the liability accrual balance established by the Bank to
account for the Banks obligation to pay retirement benefits under the Second Amended Salary
Continuation Agreements entered into with the named executive officers. Mr. Platt began receiving
benefits under his August 15, 2002 Amended Salary Continuation Agreement immediately after his
retirement in 2005. The Amended Salary Continuation Agreement promises an annual benefit of
$60,000 to Mr. Platt for 15 years. The Bank had fully accrued for the benefit under the Amended
Salary Continuation Agreement before his retirement. Please refer to the Pension Benefits Table
for information about payments made in 2006 under Mr. Platts Amended Salary Continuation
Agreement. |
|
(3) |
|
Perquisites and other personal benefits provided to each of the named executive officers in
2006 exceeded $10,000. The figures in the all other compensation column consist of the Banks
contribution to the 401(k) plan accounts for the named executive officers, the imputed monetary
value of life insurance policies, bank-owned vehicle expenses and club memberships for the named
executive officers. For 2006, the Bank made contributions of $9,610 to the 401(k) plan account of
Mr. Fantauzzi, $7,413 to the account of Mr. Gasior, $6,510 to the account of Mr. Carney, $5,824 to
the account of Mr. Telego, and $5,593 to the account of Mr. White. The imputed value of life
insurance policies for income tax purposes in 2006 were $5,232 for Mr. Fantauzzi, $1,451 for Mr.
Gasior, $825 for Mr. Carney, $1,314 for Mr. Telego, and $2,236 for Mr. White. Bank-owned vehicle
expense in 2006 were $7,200 for Mr. Fantauzzi, $7,260 for Mr. Gasior, $10,200 for
Mr. Carney, $6,492 for Mr. Telego, and $6,865 for Mr. White. Club membership dues in 2006 were
$4,664 for Mr. Fantauzzi, $4,085 for Mr. Gasior, $7,936 for Mr. Carney, $55 for Mr. Telego, and
$1,845 for Mr. White. |
20
The table below provides information with respect to the present value of the accumulated
benefit under the salary continuation agreements for all named executive officers as of December
31, 2006. For more information about the salary continuation agreements, please see the discussion
of these arrangements in the Compensation Discussion and Analysis found on page 13.
PENSION BENEFITS TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value |
|
|
|
|
|
|
|
|
Number of Years |
|
of Accumulated |
|
Payments During Last |
|
|
|
|
|
|
Credited Service |
|
Benefit |
|
Fiscal Year |
Name |
|
Plan Name |
|
(#) |
|
($)(1) |
|
($) |
Lawrence A. Fantauzzi |
|
Second Amended |
|
|
5 |
|
|
|
297,594 |
|
|
|
n/a |
|
|
|
Salary Continuation Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Rodger W. Platt |
|
Amended Salary Continuation |
|
|
5 |
|
|
|
543,368 |
|
|
|
51,726 |
|
|
|
Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James M. Gasior |
|
Second Amended |
|
|
5 |
|
|
|
70,882 |
|
|
|
n/a |
|
|
|
Salary Continuation Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Timothy Carney |
|
Second Amended |
|
|
5 |
|
|
|
42,179 |
|
|
|
n/a |
|
|
|
Salary Continuation Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stephen A. Telego, Sr. |
|
Second Amended |
|
|
5 |
|
|
|
141,104 |
|
|
|
n/a |
|
|
|
Salary Continuation Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Danny L. White |
|
Second Amended |
|
|
5 |
|
|
|
81,519 |
|
|
|
n/a |
|
|
|
Salary Continuation Agreement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Represents the liability accrual balance established by the Bank to account for the Banks
obligation to pay retirement benefits under the Second Amended Salary Continuation Agreements
entered into with the named executive officers, or in
Mr. Platts case under his 2002 Amended Salary Continuation Agreement. The amounts shown were
determined using interest rates and mortality assumptions consistent with those used in Cortland
Bancorps financial statements. As disclosed by Cortland Bancorp in a Form 8-K Current Report
filed with the SEC on September 29, 2005, Mr. Platt is also entitled to designate the beneficiary
of the entire net death benefit under a bank-owned insurance policy on his life. The Bank
purchased the policy with a single premium of approximately $850,000 on December 29, 2000.
Consisting of the total death benefit under the policy minus the policy cash surrender value, the
net death benefit as of December 31, 2006 was approximately $514,846. If the Bank cancels the
policy on Mr. Platts life, the Bank would be responsible for paying an equivalent death benefit
directly to his designated beneficiary, along with an income tax gross-up payment to compensate for
the fact that benefits paid directly by the Bank would be taxable whereas death benefits paid by
the life insurance company would not be. Neither the premium attributable to this policy nor the
potential death benefit payable to Mr. Platts beneficiaries is reflected in the preceding table or
in the Summary Compensation Table. |
21
ILLUSTRATION OF HYPOTHETICAL CHANGE-IN-CONTROL BENEFITS
The following table illustrates estimated change-in-control benefits potentially payable
to the executive officers identified in the Summary Compensation Table. This illustration is based
on a hypothetical change in control of Cortland Bancorp occurring on December 31, 2006, and the
assumption that each executives employment terminates on that date. The purpose of this table is
to provide a means to estimate the value of the executives contract rights summarized elsewhere
in this proxy statement that arise or that are enhanced because of a change in control. For
example, the table does not take account of the premium price likely payable by an acquiror for the
stock held by Cortland Bancorps stockholders, including the number of shares of Cortland Bancorp
common stock held by the named executive officers. Like other stockholders, the named executive
officers would profit from sale of their shares to an acquiror at a premium. But that is a
potential benefit shared equally by all stockholders. Therefore, the potential value of that
premium is not taken into account in the following table.
The table also does not take account of Group Term Carve-Out Plan benefits. Under the plan, an
executive generally forfeits the right to designate the beneficiary of death benefits after
employment termination, but the executives right is preserved if employment termination occurs
within 12 months after a change in control. The right is also preserved in other cases as well,
such as termination because of disability or termination after attaining age 62. Cortland Bancorp
is not able to measure the incremental value associated with preservation of the right to designate
the beneficiary of death benefits at an earlier date than attainment of age 62, and for that reason
the incremental enhancement of this contract right associated with termination within 12 months
after a change in control is not reflected in the table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Present Value of |
|
|
|
|
|
|
|
|
|
|
Continued Club Memberships, |
|
|
|
|
|
|
|
|
|
|
Medical, Dental, Accident, |
|
|
|
|
|
|
|
|
|
|
Disability, and Life Insurance |
|
|
|
|
|
|
|
|
|
|
Benefits, and Financial Planning |
|
|
|
|
|
|
|
|
|
|
Services Continuing for 36 |
|
|
|
|
|
|
|
|
|
|
Months and Outplacement |
|
|
|
|
|
|
|
|
|
|
Services Continuing for 12 |
|
Change-In-Control |
|
|
|
|
Lump-Sum Cash |
|
Months after Employment |
|
Benefit under the |
|
|
|
|
Payment under the |
|
Termination under the Terms of |
|
Salary Continuation |
|
Estimated Amount of |
|
|
Severance Agreement |
|
the Severance Agreement |
|
Agreement(2) |
|
Excise Tax Gross-Up |
Name |
|
$(1) |
|
$ |
|
$ |
|
$ |
|
Lawrence A. Fantauzzi |
|
|
185,000 |
|
|
|
59,000 |
|
|
|
603,667 |
|
|
|
334,500 |
|
|
Rodger W. Platt |
|
|
N/A |
|
|
|
N/A |
|
|
|
543,368 |
|
|
|
N/A |
|
|
James M. Gasior |
|
|
141,000 |
|
|
|
53,000 |
|
|
|
251,070 |
|
|
|
151,500 |
|
|
Timothy Carney |
|
|
120,000 |
|
|
|
65,000 |
|
|
|
168,701 |
|
|
|
120,500 |
|
|
Stephen A. Telego, Sr. |
|
|
110,000 |
|
|
|
40,000 |
|
|
|
383,622 |
|
|
|
204,500 |
|
|
Danny L. White |
|
|
105,000 |
|
|
|
46,000 |
|
|
|
233,373 |
|
|
|
N/A |
|
|
|
|
(1) |
|
The lump-sum payment equals the executives annual salary when the change in control
occurs, plus the amount of any bonus earned for the last whole calendar year. The lump-sum cash
severance payment is payable immediately after a change in control, regardless of whether the
executives employment also terminates. |
|
(2) |
|
The payment is the accrual balance projected to exist at these executives normal retirement
age discounted to present value using a discount rate of 5.75%. Because these benefits are payable
immediately after separation from service, they are double-trigger change-in-control benefits and
are subject to the six-month payment delay imposed by Internal Revenue Code Section 409A. Because
Mr. Platt is retired and benefits under his Amended Salary Continuation Agreement have commenced,
he is not entitled to a change-in-control benefit under that agreement. The agreement provides
instead that in such a case the retired executive would receive the remaining accrual balance when
the change in control occurs. Accordingly, the figure in the table for Mr. Platt represents the
December 31, 2006 accrual balance under his Amended Salary Continuation Agreement. |
22
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
During 2006, Cortland Bancorp and the Bank retained the legal services of Gessner &
Platt, Co., LPA. Mr. George E. Gessner, a member of Cortland Bancorps Board of Directors and the
Executive Compensation Committee, is also a member of Gessner & Platt Co., LPA. Also, Messrs.
Robert M. Platt, Sr. and Robert M. Platt, Jr. of Gessner & Platt, Co., LPA are the brother and
nephew, respectively, of Rodger W. Platt, Cortland Bancorps retired President and Chairman of the
Board and the Banks retired President, Chairman, and Chief Executive Officer.
During 2006, Cortland Bancorp and the Bank retained the legal services of Hoffman & Walker
Co., LPA during 2006. James E. Hoffman, III, a member of Cortland Bancorps Board of Directors, is
also a 60% shareholder of Hoffman & Walker Co., LPA.
TRANSACTIONS WITH AFFILIATES
The Board recognizes that related party transactions can present conflicts of interest
and questions as to whether the transactions are in the best interest of Cortland Bancorp.
Accordingly, effective as of March 27, 2007, the Board approved a procedure for the review,
approval and ratification of such transactions. For purposes of this procedure, a related party
transaction is a transaction or relationship involving a director, executive officer or 5%
shareholder or their immediate family members that is reportable under the SECs rules regarding
such transactions.
Under this procedure, a related party transaction should be approved or ratified based upon a
determination that the transaction is in, or not opposed to, the best interest of Cortland Bancorp.
The policy provides for the Nominating Committee to review and approve a transaction involving a
director, the CEO or 5% shareholder, and for the CEO to review and approve a transaction involving
any executive officer (other than the CEO and any executive who is also a director). Notice of a
decision by the CEO to approve a related party transaction would be sent to the Nominating
Committee prior to finalizing the transaction, which may seek more information or call a meeting to
review the transaction in greater detail. If a director or executive officer becomes aware of a
transaction that should have been but was not approved in advance under this policy, he or she
would report the transaction to whomever would have approved the transaction had it been submitted
for advance approval. If the transaction is ongoing and revocable, it would be reviewed to
determine whether ratification or other action should be taken. If the transaction is completed and
not revocable, it would be evaluated to determine if any mitigation or other action should be
taken.
The employment of an immediate family member of an executive officer does not need to be
reported to the Nominating Committee prior to approval unless the employees compensation is
reasonably expected to exceed $200,000 per year.
RELATED PARTY TRANSACTIONS
During the 2006 fiscal year, executive officers and directors of Cortland Bancorp,
members of their immediate families and corporations or organizations as to which directors of
Cortland Bancorp serve as executive officers or beneficially own more than 10% of the equity
interest, were involved in banking transactions with the Bank in the ordinary course of their
respective businesses and in compliance with applicable federal and state laws and regulations. It
is expected that similar banking transactions will be entered into in the future. Payments from
the Bank to such persons in connection with the deposit of funds or those bank subsidiaries acting
in an agency capacity have been made on substantially the same terms as those prevailing at the
time for comparable transactions with persons not affiliated with Cortland Bancorp or its
subsidiaries. Loans to these persons have been made on substantially the same terms, including the
interest rate charged and collateral required, as those prevailing at the time for comparable
transactions with persons not affiliated with Cortland Bancorp or its subsidiaries. These loans
have been subject to and are presently subject to no more than a normal risk of uncollectibility
and present no other unfavorable features. As of the date of this proxy statement, all of the
loans described in this paragraph were performing in accordance with their original terms.
23
EXECUTIVE COMPENSATION COMMITTEE REPORT
The Executive Compensation Committee has submitted the following report for inclusion in
this proxy statement
The Executive Compensation Committee has reviewed and discussed with management the
Compensation Discussion and Analysis included in this proxy statement -. Based on the committees
review and discussions with management, the Executive Compensation Committee recommended to the
Board of Directors of Cortland Bancorp that the Compensation Discussion and Analysis be included in
this proxy statement.
Submitted by the Executive Compensation Committee
Jerry A. Carleton, David C. Cole, George E. Gessner and Timothy K. Woofter (Chair)
AUDIT COMMITTEE MATTERS
Audit Committee Report for the Fiscal Year Ended December 31, 2006
The Audit Committee has reviewed the audited financial statements for the year ended December
31, 2006 and has discussed the audited financial statements with management. The Audit Committee
has also discussed with Packer Thomas, Cortland Bancorps independent registered public accounting
firm, the matters required to be discussed by Statement on Auditing Standards No. 61 (having to do
with accounting methods used in the financial statements). The Audit Committee has received the
written disclosures and the letter from Packer Thomas required by Independence Standards Board
Standard No. 1 (having to do with matters that could affect the independent registered accounting
firms independence), and has discussed with Packer Thomas the independent registered accounting
firms independence. Based on this, the Audit Committee recommended to the Board that Cortland
Bancorps audited consolidated financial statements be included in Cortland Bancorps Annual Report
on Form 10-K for the fiscal year ended December 31, 2006 for filing with the Securities and
Exchange Commission.
Submitted by the Audit Committee
Neil J. Kaback, Richard B. Thompson and Timothy K. Woofter
Pre-Approval of Services Performed by Independent Registered Public Accounting Firm
The Audit Committee pre-approves all audit and non-audit services provided by the independent
auditors prior to the engagement of the independent auditors with respect to such services. The
Chairman of the Audit Committee has been designated the authority by the Committee to pre-approve
the engagement of the independent auditors when the entire Committee is unable to do so. The
Chairman must report all such pre-approvals to the entire Audit Committee at the next committee
meeting. All of the services rendered by Packer Thomas to Cortland Bancorp and its subsidiaries
for each of the 2006 fiscal year and the 2005 fiscal year were pre-approved by the Audit Committee.
24
Fees of Independent Registered Public Accounting Firm
The Audit Committee appointed the firm of Packer Thomas to serve as the registered public
accounting firm for Cortland Bancorp for the period ending December 31, 2007. Fees billed for
services rendered by Packer Thomas for each of the 2006 fiscal year and the 2005 fiscal year were
as follows:
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
2005 |
Audit Fees (1) |
|
$ |
163,450 |
|
|
$ |
147,975 |
|
Audit-Related Fees (2) |
|
|
12,500 |
|
|
|
15,000 |
|
Tax Fees (3) |
|
|
11,170 |
|
|
|
11,700 |
|
All Other Fees |
|
|
-0- |
|
|
|
-0- |
|
|
|
|
(1) |
|
Audit fees consist of fees for professional services rendered for the audits of the consolidated
financial statements of Cortland Bancorp and quarterly reviews of the financial statements included in
Cortland Bancorps Quarterly Reports on Form 10-Q. |
|
(2) |
|
Audit-related fees include the financial statement audits of employee benefit plans. |
|
(3) |
|
Tax fees include U.S. federal, state and local tax planning and advice, and U.S. federal, state
and local tax compliance. |
Notification of Appointment of Independent Registered Public Accounting Firm
As noted above, the Audit Committee has appointed the firm of Packer Thomas to serve as
independent registered public accounting firm for Cortland Bancorp for the 2007 fiscal year.
Packer Thomas has served as Cortland Bancorps independent auditors/independent registered public
accounting since 1994. Representatives of Packer Thomas are expected to be present at the Annual
Meeting, and will be given the opportunity to make a statement if they desire to do so and will be
available to respond to appropriate questions.
25
SUBMISSION OF SHAREHOLDER PROPOSALS
If any shareholder of the Corporation wishes to submit a proposal to be included in next
years Proxy Statement and acted upon at the annual meeting of the Corporation to be held in 2008,
the proposal must be received by the Secretary of Cortland Bancorp prior to the close of business
on November 19, 2007. Upon receipt of a shareholder proposal, Cortland Bancorp will determine
whether or not to include the proposal in the proxy materials in accordance with applicable SEC
Rules.
If a shareholder intends to present a proposal at the 2008 Annual Meeting, but has not sought
the inclusion of such proposal in Cortland Bancorps proxy materials, such proposal must be
received by the Secretary of Cortland Bancorp prior to January 31, 2008, or the management proxies
for the 2008 Annual Meeting will be entitled to use their discretionary voting authority, should
such proposal then be raised, without any discussion of the matter in Cortland Bancorps proxy
material.
DELIVERY OF PROXY MATERIALS TO SHAREHOLDERS SHARING AN ADDRESS
SEC rules provide for householding, which permits the Cortland Bancorp to send a single
annual report and a single proxy statement to any household at which two or more different
shareholders reside if Cortland Bancorp believes such shareholders are members of the same family
or otherwise share the same address or in which one shareholder has multiple accounts, if in each
case such shareholder(s) have not opted out of the householding process. Each shareholder would
continue to receive a separate notice of any meeting of shareholders and a separate proxy card.
The householding procedure reduces the volume of duplicate information that shareholders may
receive and reduces Cortland Bancorps expense. Cortland Bancorp may institute householding in the
future, and will notify those registered shareholders who will be affected by householding at that
time.
Many brokerage firms and other holders of record have instituted householding. If your family
has one or more street name accounts under which you beneficially own common shares of the
Cortland Bancorp, you may have received householding information from your broker, bank or other
nominee in the past. Please contact the holder of record directly if you have any questions,
require additional copies of the proxy statement or our annual report to shareholders for the 2006
fiscal year, or to revoke your consent to household and, thereby, receive multiple copies once
again. These options are available to you at any time.
OTHER BUSINESS
As of the date of this proxy statement, the Board of Directors knows of no other matters
that will be presented for action at the Annual Meeting other than those discussed in this proxy
statement. If any other business should properly arise, the persons acting under the proxies
solicited by the Board of Directors have the discretionary authority to vote in accordance with
their best judgement.
By Order of the Board of Directors.
James M. Gasior
Secretary
28
FORM OF PROXY
CORTLAND BANCORP
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned holder(s) of common shares of Cortland Bancorp hereby appoints George E. Gessner,
James E. Hoffman, III, and Timothy K. Woofter, or any one of them with full power of substitution,
to serve as my(our) proxy to attend the Annual Meeting of Shareholders of the Cortland Bancorp to
be held on Tuesday, April 24, 2007 at 7:00 p.m. at Vernons Cafe, 720 YoungstownWarren Road,
Niles, Ohio 44446, and to vote all of the common shares of Cortland Bancorp the undersigned is
entitled to vote at such Annual Meeting or adjournment as follows:
(1) |
|
Election of Directors |
|
|
|
|
|
|
|
|
|
|
|
JERRY A. CARLETON
|
|
o
|
|
o
|
|
|
|
|
|
|
FOR
|
|
WITHHOLD AUTHORITY |
|
|
|
|
|
|
|
|
|
|
|
|
|
K. RAY MAHAN
|
|
o
|
|
o
|
|
|
|
|
|
|
FOR
|
|
WITHHOLD AUTHORITY |
|
|
|
|
|
|
|
|
|
|
|
|
|
JAMES M. GASIOR
|
|
o
|
|
o
|
|
|
|
|
|
|
FOR
|
|
WITHHOLD AUTHORITY |
|
|
|
|
|
|
|
|
|
|
|
|
|
RICHARD B THOMPSON
|
|
o
|
|
o
|
|
|
|
|
|
|
FOR
|
|
WITHHOLD AUTHORITY |
|
|
(INSTRUCTIONS: To vote for an individual nominee, place an X in the box marked FOR
following his name. If you prefer not to vote for an individual nominee, place an X in the box
marked WITHHOLD AUTHORITY following his name.)
(2) |
|
The Board of Directors of Cortland Bancorp was not aware of any other matters to be
presented for action at the Annual Meeting. However, should any such matters properly come
before the Annual Meeting, I authorize the above appointed proxies to vote in their
discretion: |
|
|
|
|
|
|
|
|
|
o
|
|
o
|
|
|
|
|
GRANT AUTHORITY
|
|
WITHHOLD AUTHORITY |
|
|
SHARES WILL BE VOTED AS SPECIFIED, BUT IF NO SPECIFICATION IS MADE, SHARES WILL BE VOTED FOR THE
ELECTION OF ALL OF THE NOMINEES LISTED IN ITEM (1), AND FOR ITEM (2), AND, AT THE DISCRETION OF THE
PROXIES, ON ANY OTHER MATTER WHICH PROPERLY COMES BEFORE THE ANNUAL MEETING.
Receipt of the accompanying Proxy Statement is acknowledged. Please sign, date, and return this
proxy promptly in the enclosed envelope.
Dated:_________________, 2007
Please sign exactly as the name appears. If
executor, trustee, etc., give full title. If shares
are registered in two names, both should sign.