CORTLAND BANCORP FORM DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement |
o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
þ Definitive Proxy
Statement |
o Definitive
Additional Materials |
o Soliciting
Material Pursuant to Section 240.14a-12 |
CORTLAND BANCORP
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1)
and 0-11.
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(1) |
Title of each class of securities to which transaction applies: |
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(2) |
Aggregate number of securities to which transaction applies: |
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(3) |
Per unit price or other underlying value of transaction computed
pursuant to Exchange Act
Rule 0-11 (set
forth the amount on which the filing fee is calculated and state
how it was determined): |
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(4) |
Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for which
the offsetting fee was paid previously. Identify the previous
filing by registration statement number, or the Form or Schedule
and the date of its filing. |
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(1) |
Amount Previously Paid: |
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(2) |
Form, Schedule or Registration Statement No.: |
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
PROXY STATEMENT
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Annual |
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April 11, 2006 |
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The Cortland Savings and Banking Company |
Meeting: |
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7:00 p.m., EST |
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194 West Main Street |
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Cortland, Ohio 44410 |
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Record Date |
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and Voting:
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8:00 a.m., EST, March 1, 2006. If you were a shareholder at that time, you may vote at the Annual Meeting. Each
common share entitles the holder to one vote on each matter to be voted on by shareholders at the Annual Meeting.
On the record date, Cortland Bancorp had 4,188,597 common shares outstanding. |
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Agenda:
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1. To elect three directors to serve for terms of three years each until the Annual Meeting in 2009 and until
their successors are elected and qualified. |
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2. To transact any other business that may properly come before the meeting. |
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Proxies:
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Unless you specify on the proxy card to vote differently, the management proxies will vote all signed and
returned proxies FOR the Boards nominees for directors. The management proxies will use their discretion on
any other matters that may arise. If a named nominee cannot or will not serve as a director, the management
proxies will vote for a substitute person nominated by the Board to serve as a director. |
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Proxies |
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Solicited By:
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The Board of Directors of Cortland Bancorp. The cost of the solicitation is being borne by Cortland Bancorp.
Proxies will be solicited by mail and may be further solicited, for no additional compensation, by officers,
directors or employees of Cortland Bancorp and its subsidiaries by mail, telephone or personal contact. Cortland
Bancorp will also pay the standard charges and expenses of brokerage houses, voting trustees, banks, associations
and other custodians, nominees and fiduciaries who are record holders of common shares not beneficially owned by
them, for forwarding proxy materials to, and obtaining proxies from, the beneficial owners of such common shares. |
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Mailing Date:
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We anticipate mailing this proxy statement on or about March 17, 2006. |
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Revoking |
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Your Proxy:
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You may revoke your proxy before it is voted at the Annual Meeting. You may revoke your proxy by: |
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sending written notice revoking your proxy to James M. Gasior, the Secretary
of Cortland Bancorp at 194 West Main Street, Cortland, Ohio 44410, which must be
received prior to the Annual Meeting; |
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sending in another signed proxy card with a later date, which must be
received by Cortland Bancorp prior to the Annual Meeting; or |
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attending the Annual Meeting and revoking your proxy in person if your common
shares are held in your name. If your common shares are held in the name of
your broker, financial institution or other holder of record, you must bring an
account statement or letter from the broker, financial institution or other
holder of record indicating that you were the beneficial owner of the common
shares on the record date. |
Attendance at the Annual Meeting will not, in and of itself, constitute revocation of a proxy.
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Note on Stock |
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Dividend:
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All shares, share prices and related figures in this proxy
statement have been adjusted to reflect the 3% stock
dividend paid January 1, 2006. |
1
CONTENTS
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General Information
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2
SHARE OWNERSHIP BY DIRECTORS AND EXECUTIVE OFFICERS
The following table furnishes information regarding the beneficial ownership of common shares,
as of March 1, 2006, for each of the current directors, each of the nominees for re-election as a
director, each of the individuals named in the Summary Compensation Table, and all current
directors and executive officers as a group. To the knowledge of Cortland Bancorp, no person
beneficially owns more than 5% of the outstanding common shares.
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Name of Beneficial |
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Number of |
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Percentage of |
Owner(1) |
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Shares |
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Outstanding Shares(2) |
Jerry A. Carleton |
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1,401.086 |
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David C. Cole |
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3,239.191 |
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Lawrence A. Fantauzzi (4) |
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12,048.144 |
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James M. Gasior (4) |
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5,735.755 |
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George E. Gessner |
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23,428.130 |
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James E. Hoffman, III |
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3,595.447 |
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Neil J. Kaback |
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185.000 |
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(3 |
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K. Ray Mahan |
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114,961.016 |
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2.63 |
% |
Rodger W.
Platt (4) |
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28,119.000 |
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(3 |
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Richard B. Thompson |
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78,161.150 |
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1.72 |
% |
Timothy K. Woofter |
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54,315.802 |
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1.24 |
% |
Timothy
Carney (4) |
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1,818.567 |
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Stephen A.
Telego (4) |
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2,079.427 |
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All directors and executive officers
as a group (18 persons) |
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339,713.886 |
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7.77 |
% |
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Unless otherwise indicated in the footnotes to this table, each beneficial owner has
sole voting and investment power with respect to all of the common shares reflected in the
table for such beneficial owner. All fractional common shares have been rounded to the
nearest whole common share. The mailing address of each of the current executive officers
and directors of Cortland Bancorp is 194 West Main Street, Cortland, Ohio 44410. |
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The Percent of Class computation is based upon the sum of 4,371,575 common shares
outstanding as of March 1, 2006. |
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Represents beneficial ownership of less than 1% of the outstanding common shares. |
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Individual named in the Summary Compensation Table. Rodger W. Platt retired as the
President and Chief Executive Officer of Cortland Bancorp effective November 1, 2005 and
as the President and Chief Executive Officer of Cortland Bancorps subsidiary bank, The
Cortland Savings and Banking Company (the Bank) effective October 3, 2005. Mr.
Fantauzzi was promoted to President and Chief Executive Officer of Cortland Bancorp and
President and Chief Executive Officer of the Bank effective upon Mr. Platts retirement. |
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Includes 5.76 shares in a Uniform Transfer to Minor Account for the benefit of
Stephen A. Telego, Jr. and 5.76 shares in a Uniform Transfer to Minor Account for the
benefit of Robert Telego. Both are sons of Stephen A. Telego. |
3
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended (the Exchange Act) requires
the Companys executive officers and directors file reports with the Securities and Exchange
Commission (SEC) reporting their initial beneficial ownership of common shares and any subsequent
changes in their beneficial ownership. Specific due dates have been established by the SEC, and
Cortland Bancorp is required to disclose in this proxy statement any late reports. To Cortland
Bancorps knowledge, based solely on a review of reports furnished to Cortland Bancorp and written
representations that no other reports were required, during the 2005 fiscal year, all Section 16(a)
filing requirements applicable to Cortland Bancorps executive officers and directors were complied
with, except that Messrs. Gasior and Phythyon each filed one late Form 4 reporting the liquidation
of Cortland Bancorp common shares held in their respective 401(k) accounts.
ELECTION OF DIRECTORS
As of the date of this proxy statement, Cortland Bancorps Board of Directors currently has
ten members. The Board of Directors is divided into three classes and directors of each class
serve for three-year terms. Three directors serve in the class whose terms will expire at the
Annual Meeting, four directors serve in the class whose terms expire in 2007 and three
directors serve in the class whose terms expire in 2008. Rodger W. Platt, who had served as a
director of Cortland Bancorp since 1974, retired effective November 1, 2005. Mr. Platts
retirement created a vacancy in the class of directors whose terms expire in 2007. On November 8,
2005, upon the recommendation of the Nominating Committee, the Board of Directors appointed James
M. Gasior to fill the vacancy created by Mr. Platts retirement.
BOARD NOMINEES
The Board of Directors proposes that the three nominees identified below be elected for a new
term of three years. Each nominee was recommended by the Nominating Committee. Each individual
elected as a director at the Annual Meeting will hold office for a term to expire at the Annual
Meeting of Shareholders to be held in 2009 and until his successor is duly elected and qualified,
or until his earlier resignation, removal from office or death. While it is contemplated that all
nominees will stand for re-election, if a nominee who would otherwise receive the required number
of votes becomes unavailable or unable to serve as a candidate for re-election as a director, the
individuals designated as proxies on the proxy card will have full discretion to vote the common
shares represented by the proxies they hold for the election of the remaining nominees and for the
election of any substitute nominee or nominees designated by the Board of Directors following
recommendation by the Nominating Committee. The Board of Directors knows of no reason why any of
the nominees named below will be unavailable or unable to serve if elected to the Board.
The following information, as of March 1, 2006, concerning the age, principal occupation or
employment, other affiliations and business experience of each nominee for re-election as a
director has been furnished to Cortland Bancorp by each director. Unless otherwise indicated, each
individual has had his principal occupation for more than five years. Nominee James E. Hoffman,
III is a first cousin to Craig M. Phythyon, an executive officer of Cortland Bancorp and the Bank.
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Director of the |
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Position(s) Held with the |
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Nominee |
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Company and its Subsidiaries |
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Continuously |
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for Term |
Nominee |
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and Principal Occupation(s) |
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Since |
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Expiring In |
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George E. Gessner
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Attorney. Partner and
Director in the law firm of
Gessner & Platt Co., L.P.A.
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1987 |
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2009 |
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James E. Hoffman, III
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Attorney. President of
Hoffman & Walker Co., L.P.A.
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1984 |
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2009 |
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Timothy K. Woofter
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President, CEO and Director
of Stanwade Metal Products,
a manufacturer of tanks and
distributor of oil
equipment, and Lucky Oil
Equipment, a distributor of
oil equipment. Partner in
the Woofter Family Limited
Partnership. Director of
the Trade Association, Steel
Tank Institute.
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1985 |
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2009 |
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4
Recommendation and Vote
Under Ohio law and Cortland Bancorps Code of Regulations, the three nominees receiving the
greatest number of votes FOR election will be elected to the Board of Directors. Common shares
represented by properly executed and returned proxy cards will be voted FOR the election of the
Board of Directors nominees named above unless authority to vote for one or more nominees is
withheld. Common shares as to which the authority to vote is withheld and broker non-votes will be
counted for quorum purposes, but will not be counted toward the election of directors or toward the
election of the individual nominees specified on the proxy card.
The Board of Directors recommends a vote FOR the election of the nominees named above.
CONTINUING DIRECTORS
The following information, as of March 1, 2006, concerning the age, principal occupation or
employment, other affiliations and business experience of each continuing director has been
furnished to Cortland Bancorp by each director. Unless otherwise indicated, each individual has
had his principal occupation for more than five years.
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Director of the |
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Jerry A. Carleton
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63 |
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Owner of Jerry Carleton
Enterprises, Inc., a
general contracting and
development company, since
1972. Limited Partner in
Eagle Ridge Properties LLC,
a development company.
Professor Emeritus and
advisor for campus planning
and development at Kent
State University Trumbull
Campus, since 1995
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2004 |
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2007 |
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K. Ray Mahan
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President of Mahan Packing
Company, a meat packing
company.
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1976 |
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2007 |
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James M. Gasior
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46 |
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Senior Vice President,
Chief Financial Officer and
Secretary of Cortland
Bancorp; Senior Vice
President, Chief Financial
Officer and Secretary of
the Bank. Certified Public
Accountant and member of
the American Institute of
CPAs and the Ohio Society
of CPAs.
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November 2005
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2007 |
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Richard B. Thompson
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Owner and executive of
Therm-O-Link, Inc., Vulkor,
Inc. and Therm-O-Link of
Texas, Inc., all
manufacturers of electrical
wire and cable. Owner and
executive of Geneva
Partners, a condominium
development company.
Partner in Kinsman Land
Company, a grocery store.
Partner in Dana Partners
and Dana Gas, a gas well
operation. Owner of the
Heritage Hill Grain
Company, an agricultural
business, since 2003.
Partner in Stratton Creek
Woodworks, a maker of wood
products, and Smearcase, a
real estate holding
company, each since 2005.
Director of Goodview, a
Brazilian agricultural
business.
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Director of the |
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David C. Cole
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Partner and President of
Cole Valley Motor Company,
an automobile dealership.
President of JDT, Inc.,
Cole Valley Chevrolet, CJB
Properties and David Tom
LTD, automobile sales,
since 2001.
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1989 |
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2008 |
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Lawrence A. Fantauzzi
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President and Chief
Executive Officer of
Cortland Bancorp since
November 1, 2005. President
and Chief Executive Officer
of the Bank since October
3, 2005. Senior Vice
President, Controller and
Chief Financial Officer,
and Treasurer of both
Cortland Bancorp and Bank
from 1999 to October 2005.
Senior Vice President,
Controller and Chief
Financial and Secretary-
Treasurer of both Cortland
Bancorp and the Bank from
1996 to 1999 and Controller
and Treasurer of both
Cortland Bancorp and the
Bank since 1987. Vice
President and Director of
New Resources Leasing
Corporation, a subsidiary
of the Cortland Bancorp,
since 1995.
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1999 |
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2008 |
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Neil J. Kaback
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Partner in Cohen & Company,
an accounting firm. Member
of the American Institute
of CPAs and the Ohio
Society of CPAs.
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2004 |
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2008 |
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THE BOARD OF DIRECTORS AND COMMITTEES OF THE BOARD
Independence of Directors
The Board of Directors has reviewed, considered and discussed each directors relationships,
both direct or indirect, with Cortland Bancorp and its subsidiaries and the compensation and other
payments, if any, each director has, both directly or indirectly, received from or made to Cortland
Bancorp and its subsidiaries in order to determine whether such director qualifies as independent
under Rule 4200(a)(15) of the Marketplace Rules of The Nasdaq Stock Market, Inc. (Nasdaq). The
Board of Directors has determined that the Board of Directors has at least a majority of
independent directors, and that each of the following directors has no financial or personal ties,
either directly or indirectly, with the Cortland Bancorp or its subsidiaries (other than
compensation as a director of the Cortland Bancorp and its subsidiaries, banking relationships in
the ordinary course of business with the Bank and ownership of the Cortland Bancorps common shares
as described in this proxy statement) and thus qualifies as independent under Nasdaq Marketplace
Rule 4200(a)(15): Jerry A. Carleton, David C. Cole, George E. Gessner, Neil J. Kaback, K. Ray
Mahan, Richard B. Thompson and Timothy K. Woofter.
Lawrence A. Fantauzzi and James M. Gasior do not qualify as independent directors because they
currently serve as executive officers of Cortland Bancorp and the Bank. James E. Hoffman, III does
not qualify as independent due to the business relationship between Cortland Bancorp and Mr.
Hoffmans law firm as described under RELATED PARTY TRANSACTIONS.
Meetings of the Board of Directors and Attendance at Annual Meeting of Shareholders
In 2005, the Board of Directors of Cortland Bancorp held a total of twelve (12) meetings.
Each incumbent director attended at least 75% of the aggregate of the total number of meetings held
by the Board of Directors and the total number of meetings held by the Board committees on which he
served, in each case during the period of his service.
Cortland Bancorp encourages all incumbent directors and director nominees to attend each
annual meeting of shareholders. All of the incumbent directors and director nominees attended
Cortland Bancorps last annual meeting of shareholders held on April 12, 2005.
6
Communications with the Board of Directors
Although Cortland Bancorp has not to date adopted formal procedures by which shareholders may
communicate directly with directors, it believes that its current process, wherein any
communication sent to the Board, either generally or in care of the Chief Executive Officer,
Secretary, the Investor Relations Officer or another corporate officer, is forwarded to all members
of the Board, has adequately served the needs of the Board and shareholders. There is no screening
process, and all communications that are received by officers for the Boards attention are
forwarded to the Board.
Until any other procedures are developed and posted on Cortland Bancorps website at
www.cortland-banks.com, any communication to the Board may be mailed to the Board, in care of the
Investor Relations Officer, at Cortland Bancorps headquarters in Cortland, Ohio. The mailing
envelope must contain a clear notation indicating that the enclosed letter is a Shareholder-Board
Communication or Shareholder-Director Communication. In addition, communication via Cortland
Bancorps website may be used. Correspondence through the investor relations page of the website
should also be directed to the Investor Relations Officer and indicate that the communication is a
Shareholder-Board Communication or Shareholder-Director Communication. All such
communications, whether via mail or website, must identify the author as a shareholder and clearly
state whether the intended recipients are all members of the Board or just certain specified
individual directors or committee members. The Investor Relations Officer will make copies of all
such communications and circulate them to the appropriate director or directors.
Board Committees
Audit Committee
The Board of Directors has an Audit Committee comprised of Messrs. Kaback (Chair), Thompson
and Woofter. Mr. Mahan served as member of the Audit Committee until his appointment as Chairman
of the Board of Cortland Bancorp and the Bank effective November 1, 2005. The Board of Directors
has determined that each member of the Audit Committee qualifies as independent under Nasdaq
Marketplace Rules 4200(a)(15) and 4350(d)(2) as well as under Rule 10A-3 promulgated under the
Exchange Act.
The Board of Directors has determined that the audit committee does not have an audit
committee financial expert as that term is defined by the Securities and Exchange Commission. The
Board of Directors has determined that each Audit Committee member has sufficient knowledge in
financial and accounting matters to serve effectively on the Committee.
The Audit Committee conducts its business pursuant to a written charter adopted by the Board
of Directors. A current copy of the charter of the Audit Committee is posted on Cortland Bancorps
website at www.cortland-banks.com on the investor relations page under Cortland Bancorp Corporate
Governance and Code of Ethics. At least annually, the Audit Committee reviews and reassesses the
adequacy of its charter and recommends any proposed changes to the full Board of Directors for
approval as necessary.
The Audit Committee is responsible for appointing, compensating and overseeing the independent
registered public accounting firm employed by Cortland Bancorp for the purpose of preparing and
issuing an audit report or other audit, review or attestation services. The Audit Committee
evaluates the independence of the independent registered public accounting firm on an ongoing
basis. The Audit Committee also approves audit reports and plans, accounting policies, and audit
outsource arrangements, including audit scope, internal audit reports, audit fees and certain other
expenses. The Audit Committee is responsible for developing procedures for the receipt, retention
and treatment of complaints regarding accounting, internal auditing controls or auditing matters,
including procedures for the confidential, anonymous submission by employees of concerns regarding
questionable accounting or auditing matters.
The Audit Committee held ten (10) meetings during 2005. The Audit Committees report relating
to the 2005 fiscal year appears on page 17.
Executive Compensation Committee
The Board of Directors of the Bank has an Executive Compensation Committee which also serves
as the compensation committee of Cortland Bancorp. The Executive Compensation Committee is
comprised of Messrs. Carleton, Cole, Gessner and Woofter (Chair). The Board of Directors has
determined that each member of the Executive Compensation Committee qualifies as independent under
Rule 4200(a)(15) of the Nasdaq Marketplace Rules. In addition, each member of the Compensation
Committee qualifies as an outside director for purposes of Section 162(m) of the Internal Revenue
Code of 1986, as amended (the Internal Revenue Code), and as a non-employee director for
purposes of Section 16b-3 under the Exchange Act.
7
The Executive Compensation Committee oversees executive officer compensation as well as
compensation under the Profit Sharing Program and the Employee Benefit Plan 401(k). The Executive
Compensation Committee reviews and recommends officer compensation levels and benefit plans.
The Executive Compensation Committee held three (3) meetings in 2005. The Executive
Compensation Committees report on executive compensation relating to the 2005 fiscal year appears
on page 10.
Nominating Committee
The Board of Directors has a Nominating Committee comprised of Messrs. Cole, Mahan and Woofter
(Chair). The Board of Directors has determined that each member of the Governance and Nominating
Committee qualifies as independent under Nasdaq Marketplace Rule 4200(a)(15). The purpose of the
Nominating Committee is to:
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identify qualified candidates for election, nomination or appointment to the Board
and recommend to the full Board a slate of director nominees for each annual meeting of
the shareholders of Cortland Bancorp or as vacancies occur; |
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make recommendations to the full Board and the Chairman of the Board regarding
assignment and rotation of members and chairs of committees of the Board; |
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recommend the number of directors to serve on the Board; and |
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undertake such other responsibilities as may be referred to the Nominating Committee
by the full Board or the Chairman of the Board. |
The Nominating Committee held two (2) meetings during 2005. The charter of the Nominating
Committee is reviewed annually and is available on Cortland Bancorps website at
www.cortland-banks.com on the investor relations page under Cortland Bancorp Corporate Governance
and Code of Ethics.
Nominating Procedures
As described above, Cortland Bancorp has a standing Nominating Committee that has the
responsibility to identify and recommend individuals qualified to become directors. Each candidate
must satisfy the eligibility requirements set forth in Cortland Bancorps Code of Regulations,
Article Two, Section 2.01 Authority and Qualifications. No person who has attained the age of 70
shall be eligible for election as a director, and each director must hold shares of stock of
Cortland Bancorp with an aggregate par value or stated value of $500, an aggregate shareholder
equity of at least $500, or an aggregate fair market value of at least $500.
When considering potential candidates for the Board, the Nominating Committee strives to
assure that the composition of the Board, as well as its practices and operation, contributes to an
effective representation and advocacy of shareholders interest. The Nominating Committee may
consider those factors it deems appropriate in evaluating director candidates, including judgment,
skill, diversity, strength of character, experience with business and organizations comparable in
size and scope to Cortland Bancorp, experience and skills relative to other Board members, and
specialized knowledge or experience. Depending upon the current needs of the Board, certain
factors may be weighed more heavily than others by the Nominating Committee.
In considering candidates for the Board, the Nominating Committee evaluates the entirety of
each candidates credentials and, other than the eligibility requirements set forth in Cortland
Bancorps Code of Regulations, there are no specific minimum qualifications that must be met by a
Nominating Committee recommended nominee. However, the Nominating Committee does believe that each
member of the Board should be of the highest character and integrity; possess a reputation for
working constructively with others; have sufficient time to devote to Board matters; and be without
any conflict of interest that would impede the individuals performance as a director.
The Nominating Committee will consider candidates for the Board from any reasonable source,
including shareholder recommendations. The Nominating Committee will not evaluate candidates
differently based on who has made the recommendation. The Nominating Committee will have the
authority to hire and pay a fee to consultants or search firms for the purpose of identifying and
evaluating candidates. No such consultants or search firms have been used to date and,
accordingly, no fees have been paid to consultants, search firms or any other individuals.
According to Section 2.03(B) of Cortland Bancorps regulations, any shareholder who desires to
nominate an individual to the Board must provide timely written notice. To be timely, the notice
must be mailed to the President of
8
Cortland Bancorp at least 14 days but no more than 50 days, before the meeting at which
directors will be elected, or within 7 days after notice of the meeting is mailed to shareholders
if the meeting is held within 21 days after Cortland Bancorp mails notice of the meeting. The
shareholders notice of nomination must give:
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the name and address of the nominee; |
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the principal occupation of the nominee; |
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the approximate number of shares the shareholder making the nomination reasonably
anticipates will be voted in favor of the proposed nominee; |
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the name and address of the shareholder making the nomination; and |
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the number of shares beneficially owned by the shareholder making the nomination. |
We will disregard a shareholders nomination if it is not made in compliance with these rules
and standards.
Code of Ethics
Cortland Bancorp has adopted a code of ethics as part of its corporate compliance program.
The code of ethics applies to all of the Cortland Bancorps officers and employees, including its
Chief Executive Officer, Chief Financial Officer and Controller. The Code of Ethics is posted on
the investor relations page of the Companys website at www.cortland-banks.com under Cortland
Bancorp Corporate Governance and Code of Ethics. Any amendments to, or waivers from, this code of
ethics will be posted on this same website.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
During 2005, Cortland Bancorp and the Bank retained the legal services of Gessner & Platt,
Co., LPA. Mr. George E. Gessner, a member of Cortland Bancorps Board of Directors and the
Executive Compensation Committee, is also a member of Gessner & Platt Co., LPA. Also, Messrs.
Robert M. Platt, Sr. and Robert M. Platt, Jr. of Gessner & Platt, Co., LPA are the brother and
nephew, respectively, of Rodger W. Platt, Cortland Bancorps retired President and Chairman of the
Board and the Banks retired President, Chairman, and Chief Executive Officer.
BOARD COMPENSATION
Retainer and Fees
Currently, the Board of Directors of Cortland Bancorp and the Board of Directors of the Bank
consist of the same individuals. Non-employee directors of Cortland Bancorp serve without retainer
or fee for services on the Board of Directors of Cortland Bancorp. Instead, they are paid by the
Bank for services rendered in their capacities as directors of Cortland Bancorp and the Bank.
In 2005, non-employee directors of the Bank received a $15,000 annual retainer and employee
directors of the Bank received a $6,000 annual retainer. On October 1, 2005, the non-employee Bank
director retainer was increased to $18,000 annually and the employee Bank director retainer was
increased to $7,200 annually. Directors of the Bank (both employee and non-employee directors) may
also elect to participate in the Banks healthcare plans.
Director Emeritus Compensation
For up to ten years after retirement as a director, an emeritus director of the Bank is paid
$300 (increased in October from $250) for each meeting attended. Emeritus directors are also
entitled to continue participation in the Banks health care plan, although the former director is
responsible for paying 100% of the Banks cost to maintain coverage, currently $365.07 monthly.
After the emeritus directors death, his or her spouse may similarly maintain health care coverage,
at his or her cost. Rodger Platt is now an emeritus director. The fees he received as an emeritus
director are included in the Summary Compensation Table. Emeritus directors participate in Board
meetings but are not entitled to vote on any matters coming before the Board.
Retirement Agreements and Insurance for Non-Employee Directors
Directors Carleton, Cole, Gessner, Hoffman, Kaback, Mahan, Thompson, and Woofter are parties
to Director Retirement Agreements with Cortland Bancorp. The Director Retirement Agreements
promise a post-retirement benefit of $10,000 payable annually for 10 years if the director retires
after reaching his normal retirement age, which is a function of years of service on the Board and
attained age. Normal retirement ages for these directors are age 61 (Mr. Cole), age 62 (Mr.
9
Hoffman), age 63 (Messrs. Mahan and Woofter), age 66 (Mr. Gessner), age 67 (Mr. Kaback) and
age 70 (Messrs. Carleton and Thompson). A reduced annual retirement benefit (In 2006, the benefit
for Mr. Carleton is $1,602; $3,642 for Mr. Cole; $5,631 for Mr. Gessner; $4,689 for Mr. Hoffman;
$1,590 for Mr. Kaback; $3,982 for Mr. Thompson and $4,701 for Mr. Woofter. Mr. Mahan has reached
his normal retirement age.) is payable if the director terminates service or becomes disabled
before reaching the normal retirement age, but the benefit is not payable until the director
finally reaches his normal retirement age. If termination of the directors service occurs within
one year after a change in control of Cortland Bancorp, the director will receive cash in a single
lump sum equal to the retirement benefit expense accrued by Cortland Bancorp. The Director
Retirement Agreement benefits to which a director is entitled are payable to his beneficiary after
the directors death, but if the director dies in active service to Cortland Bancorp before
reaching his normal retirement age, his beneficiary will be entitled to cash in a single lump sum
equal to the retirement benefit expense accrued by Cortland Bancorp.
Cortland Bancorp purchased insurance on the lives of directors who are parties to the Director
Retirement Agreements and entered into split dollar agreements with them, promising to share a
portion of the life insurance death benefits with the directors designated beneficiaries. Each
directors portion of the policys death benefit is $100,000, payable to the directors beneficiary
whether the directors death occurs while in active service to Cortland Bancorp or after
retirement. Cortland Bancorp will receive any death benefits remaining after payment to the
directors beneficiary. Cortland Bancorp fully paid the premiums for the policies, but expects to
recover the premium in full from its portion of the policies death benefits.
Cortland Bancorp purchased the split dollar life insurance policies as informal financing for
its payment obligations under the Director Retirement Agreements. Although Cortland Bancorp
expects the life insurance benefits to ultimately offset the premium payment obligations, the
non-employee directors contractual entitlements under the Director Retirement Agreements are not
funded and remain contractual liabilities of Cortland Bancorp.
Director Indemnification
At the annual meeting of shareholders held on April 12, 2005, the shareholders of Cortland
Bancorp approved the form and use of indemnification agreements for directors of Cortland Bancorp.
On May 24, 2005 Cortland Bancorp entered into indemnification agreements with each of the current
directors. The indemnification agreements allow a director to select the most favorable
indemnification rights provided under:
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Cortland Bancorps Articles of Incorporation or Regulations in effect on the date of
the indemnification agreement or on the date expenses are incurred; |
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state law in effect on the date of the indemnification agreement or on the date
expenses are incurred; |
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any liability insurance policy in effect when a claim is made against the director
or on the date expenses are incurred; and |
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any other indemnification arrangement otherwise available. |
The indemnification agreements cover all fees, expenses, judgments, fines, penalties, and
settlement amounts paid in any matter relating to the directors role as director, officer,
employee, agent or when serving as Cortland Bancorps representative with another entity. Each
indemnification agreement provides for the prompt advancement of all expenses incurred in a
proceeding, subject to the directors obligation to repay those advances if it is determined later
that the director is not entitled to indemnification.
EXECUTIVE COMPENSATION COMMITTEE REPORT
Compensation Philosophy and Objectives
The goal of Cortland Bancorp and the Bank is to attract, retain, and motivate all employees, and to:
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reward performance that increases the value of Cortland Bancorp common shares; |
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attract, retain, and motivate executives with competitive compensation opportunities; |
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encourage management ownership of Cortland Bancorps common shares; and |
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balance short-term and long-term strategic goals. |
Executive Compensation Generally
The Executive Compensation Committee evaluates the performance of the executive officers of
Cortland Bancorp and the Bank, including the Chief Executive Officer. In evaluating executive
officer performance, the Executive Compensation Committee takes into account:
10
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job knowledge, initiative, and originality; |
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quality and accuracy of work performed and priority setting; |
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customer relations; |
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subordinate feedback and ability to provide instruction to staff; and |
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the relationship of these factors to Cortland Bancorps and the Banks
achievement of their overall objectives and profitability. |
Profit Sharing Program
The Bank maintains a discretionary profit sharing program for its executive officers and
employees. If the Bank achieves its profit goal for the fiscal year, the Board may (but is not
required to) approve profit sharing. Each employee receives one point for every ten years of
service and one point for every thousand dollars of pay earned during the year. This total is
multiplied by a factor determined by the Board and the new total is multiplied by a factor
representing the employees job grade, placement within that job grade and most recent performance
review. The Banks profit goal was not achieved in 2004 or 2005. As a consequence no
profit-sharing distributions were made for those years.
Employee Benefit Plan 401(k)
Employees may make pre-tax contributions from 1% to 15% of eligible pay through payroll
deduction to the Banks defined contribution 401(k) plan. Internal Revenue Service dollar limits
apply. The Bank makes matching contributions equal to 100% of pre-tax contributions up to 5% of
eligible pay. Contributions to the 401(k) Plan, plus any earnings they generate, are fully and
immediately vested.
CEO Compensation
As the principal executive officer of Cortland Bancorp and the Bank, Mr. Fantauzzis key
responsibilities include:
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directing and guiding Bank activities to assure short and long range
profitability and fulfillment of planned business objectives; |
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taking the initiative for organizational changes, new products and services,
expansion of the Banks service area, and strategic planning; |
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communicating policies and goals to officers and department heads; |
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monitoring employee morale; |
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maintaining esprit de corps to encourage high productivity; |
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ensuring the integrity of the assets of Cortland Bancorp and the Bank; |
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cultivating positive customer relationships; |
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explore potential bank and non-bank business opportunities for enhancing the
profitability of both Cortland Bancorp and the Bank; |
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sustaining and enhancing shareholder relations and communications; and |
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promoting community involvement. |
The Executive Compensation Committees evaluation of the Chief Executive Officers
compensation is based upon the Executive Compensation Committees assessment of:
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the CEOs performance of his key responsibilities which include profitability of
both Cortland Bancorp and the Bank; |
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growth and operating results of Cortland Bancorp and the Bank; |
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challenges that exist in achievement of corporate objectives, and the CEOs
progress overcoming the challenges arising from time to time; |
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compensation practices at peer group institutions; and |
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the CEOs level of responsibility in comparison to chief executives of other peer group institutions. |
Peer group comparison data are derived from a variety of sources, including the Bank
Administration Institute, SNL Securities, the Ohio Bankers Association, and information provided by
compensation consultants engaged from time to time. Cortland Bancorp and the Bank consider their
peer group to consist of publicly held, community-based regional bank and bank holding companies in
Ohio with total assets between $350 million and $600 million.
11
Mr. Fantauzzi became President and Chief Executive Officer of Cortland Bancorp in November of
2005 and the Bank in October 2005, following Mr. Rodger W. Platts retirement. As part of the
Executive Compensation Committees review of his performance, Mr. Fantauzzi completes a
self-evaluation rating his performance on an ascending scale of 1 to 5. Mr. Fantauzzi completes
his review in conjunction with the performance and merit reviews for all employees. In September
of 2005 the Bank granted performance and merit adjustments for its employees. The Executive
Compensation Committee recommended and the Board approved that Mr. Fantauzzis salary effective
September 1, 2005 be increased from $145,938 to $185,000 based on a performance rating of 4.5 out
of a possible 5 and his election to the position of President and Chief Executive Officer of
Cortland Banks. Mr. Fantauzzis salary reflects the effectiveness of his leadership, vision, and
focus in achieving corporate objectives and enhancing shareholder value, and a comparative analysis
of chief executive compensation at other peer group institutions.
In anticipation of his retirement and upon his request, the Executive Compensation Committee
did not consider an increase in salary for Mr. Platt in 2005. Mr. Platts salary was increased in
February of 2004 in conjunction with the performance and merit reviews for all employees and
remained at $242,788 until his retirement.
Deductibility Under Internal Revenue Code Section 162(m)
Cortland Bancorp believes it is in shareholders best interest to retain as much flexibility
as possible in the design and administration of executive compensation plans. Cortland Bancorp and
the Bank recognize, however, that Section 162(m) of the Internal Revenue Code disallows a tax
deduction for non-exempted compensation in excess of $1,000,000 paid for any fiscal year to a
corporations chief executive officer and four other most highly compensated executive officers.
However, the statute exempts qualifying performance-based compensation from the deduction limit if
certain requirements are met. The Executive Compensation Committee currently intends to structure
performance-based compensation to executive officers who may be subject to Section 162(m) in a
manner that satisfies those requirements. The Board of Directors and the Executive Compensation
Committee could award non-deductible compensation in other circumstances as they deem appropriate.
Moreover, because of ambiguities in the application and interpretation of Section 162(m) and the
regulations issued, we can give you no assurance that compensation intended to satisfy the
requirements for deductibility under Section 162(m) actually will be deductible.
Conclusion
The Executive Compensation Committee believes that Mr. Fantauzzi and his executive team have
provided outstanding service to Cortland Bancorp and to the Bank. The Executive Compensation
Committee will work to ensure that the executive compensation programs continue to meet our
strategic goals as well as our overall objectives.
Submitted by the Executive Compensation Committee
Jerry A. Carleton, David C. Cole, George E. Gessner and Timothy K. Woofter
EXECUTIVE COMPENSATION
Cortland Bancorp does not provide any monetary compensation directly to its executive
officers. Instead, the executive officers of Cortland Bancorp are paid by the Bank for services
rendered in their capacity as executive officers of Cortland Bancorp and the Bank. For the
President and Chief Executive Officer and for the Banks four other most highly compensated
executive officers, who were serving as executive officers at the end of 2005 and whose total
compensation (including salary and bonus, if any) exceeded $100,000, the following table shows all
forms of compensation paid or payable to the named executive officers for services in all
capacities for the years indicated:
12
Summary Compensation Table
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Annual Compensation |
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($) |
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($) |
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Name and |
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($) |
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($) |
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Other Annual |
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All Other |
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Principal Position |
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Year |
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Salary (1) |
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Bonus (2) |
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Compensation |
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Compensation(4) |
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Rodger W. Platt
President and Chairman of
the Board of Cortland |
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2005 |
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$ |
232,565.00 |
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$ |
242,788.00 |
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(3 |
) |
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$ |
245,793.00 |
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Bancorp
and President, Chairman, and CEO
of the |
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2004 |
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$ |
249,413.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
15,763.00 |
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Bank until November
2005 |
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2003 |
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$ |
239,524.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
17,000.00 |
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Lawrence A. Fantauzzi
President and Chief
Executive Officer of Cortland |
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2005 |
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$ |
172,458.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
12,607.00 |
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Bancorp and the Bank since |
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2004 |
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$ |
155,730.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
11,681.00 |
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November 2005 |
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2003 |
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$ |
150,013.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
8,904.00 |
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James M. Gasior
Chief Financial Officer and |
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2005 |
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$ |
137,197.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
8,122.00 |
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Secretary of Cortland Bancorp |
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2004 |
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$ |
130,491.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
7,762.00 |
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and the Bank |
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2003 |
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$ |
125,274.00 |
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$ |
0.00 |
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(3 |
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$ |
6,817.00 |
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Timothy Carney
Senior Vice President and |
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2005 |
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$ |
120,533.00 |
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$ |
0.00 |
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(3 |
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$ |
6,773,00 |
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Chief Operations Officer |
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2004 |
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$ |
107,985.00 |
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$ |
0.00 |
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(3 |
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$ |
6,106.00 |
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of the Bank |
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2003 |
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$ |
102,795.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
5,518..00 |
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Stephen A. Telego, Sr.
Senior Vice President and Director |
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2005 |
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$ |
113,660.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
7,577.00 |
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of Human Resources and Corporate |
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2004 |
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$ |
106,680.00 |
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$ |
0.00 |
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(3 |
) |
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$ |
6,541.00 |
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Administration of the Bank |
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2003 |
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$ |
106,680.00 |
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$ |
0.00 |
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(3 |
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$ |
6,359.00 |
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(1) |
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For Rodger W. Platt and Lawrence A. Fantauzzi, the salary figures for 2003 and 2004
include directors fees of $6,000.00. For Rodger W. Platt and Lawrence A. Fantauzzi, the
salary figure for 2005 includes directors fees of $6,300.00. For James M. Gasior, the salary
figure for 2005 includes directors fees of $1,200.00. Salary figures also include amounts
deferred at the election of the named executive officers under the Banks 401(k) plan. |
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(2) |
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In recognition of Mr. Platts service of more than 40 years with the Bank, the board
granted him a bonus of $242,788 upon his retirement in 2005. |
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(3) |
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Perquisites and other personal benefits did not exceed the lesser of $50,000 or 10% of
total salary and bonus. |
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(4) |
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Consists of the Banks contribution to the 401(k) plan accounts for the named executive
officers and the imputed monetary value of life insurance policies for the named executive
officers. For 2005, the Bank made contributions of $9,161.73 to the 401(k) plan account
of Mr. Platt, $8,037.21 to the account of Mr. Fantauzzi, $6,799.84 to the account of Mr.
Gasior, and $6,062.64 to the account of Mr. Carney and $5,682.97 to the account of Mr.
Telego. The imputed value of life insurance policies for income tax purposes in 2005, were
$236,631.00 for Mr. Platt, $4,569.34 for Mr. Fantauzzi, $1,321.85 for Mr. Gasior, $745.90
for Mr. Carney and $1,894.50 for Mr. Telego. |
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(5) |
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Mr. Fantauzzi succeeded Mr. Platt as President and Chief Executive Officer in November
2005. For the first ten months Mr. Fantauzzi served as Senior Vice President of theBank
and Chief Financial Officer, Controller, and Secretary-Treasurer of Cortland Bancorp and
the Bank. |
Salary Continuation Agreements and Life Insurance
Cortland Bancorp and the Bank do not have a defined benefit pension plan promising
benefits based on final compensation and years of service. However, effective March 1, 2001, the
Bank entered into defined benefit salary continuation agreements with eight officers, including the
five executive officers identified in the Summary Compensation Table. The agreements are intended
to provide the officers with an annual benefit for 15 years of approximately 60% of their estimated
final compensation at the normal retirement age of 65, taking into account anticipated benefits
payable to the retired officer under the Banks 401(k) plan and Social Security benefits. The
salary continuation agreements provide for reduced benefits in the case of early termination on or
after reaching the early retirement age (age 62 for officers other than Mr. Platt, age 65 for Mr.
Platt), or in the case of termination due to disability occurring at any age, but in either case
benefits do not become payable until the officer finally reaches the normal retirement age.
Benefits are fixed under the salary continuation agreements regardless of whether actual final
compensation equals the final compensation estimate established when the Bank entered into the
agreements. Payment of benefits is accelerated if the officers service with the Bank terminates
within one year after a change in control, whether termination is voluntary or involuntary.
However, no benefits are payable if the
13
officers employment is terminated for cause, if he is removed from office by an order issued
under the Federal Deposit Insurance Act, if a receiver is appointed under the Federal Deposit
Insurance Act, or if the FDIC enters into an agreement to provide assistance under the
Federal Deposit Insurance Act to the Bank.
The salary continuation agreements of five of the eight officers were amended in 2003,
including the agreements of Messrs. Carney, Fantauzzi, Gasior, and Telego (but not Mr. Platt), by
adoption of Second Amended Salary Continuation Agreements. The purpose of the amendment was to
increase the fixed benefit promised by the salary continuation agreements, targeting the fixed
benefit at 60% of projected final compensation at normal retirement age (less benefits attributable
to the Banks contributions to the officers 401(k) plan account and the Banks portion of the
officers Social Security benefits).
With a single premium payment of $2.3 million, on December 29, 2000, the Bank purchased
insurance policies on the lives of the eight officers who are parties to salary continuation
agreements. The Bank expects to recover in full the premium paid by it from the Banks portion of
the policies death benefits. If the officer dies before age 65 in active service to the Bank,
instead of salary continuation agreement benefits, the officers beneficiaries will receive a life
insurance death benefit in a fixed amount. The life insurance benefit will be paid under the terms
of a split dollar agreement entered into by the officer and the Bank at the same time as the salary
continuation agreements. The Bank will receive the remainder of the life insurance death benefits.
If the officer dies after termination of employment, the beneficiaries will receive any payments
to which the officer would have been entitled under the salary continuation agreement, but none of
the proceeds of the life insurance. With an additional single premium payment of $2.5 million in
July 2003, the Bank purchased additional insurance policies to support the enhanced benefits
payable under the Second Amended Salary Continuation Agreements and the benefit payable under the
new salary continuation agreement for a ninth officer.
The Bank purchased the split dollar life insurance policies as informal financing for the
salary continuation agreement payment obligation arising out of an officers death before
retirement. Although the Bank expects the split dollar life insurance policy benefits to support
the payment obligations under the salary continuation agreements, the officers contractual
entitlements under the agreements are not funded and remain contractual liabilities of the Bank.
The table to follow shows benefits payable under the salary continuation agreements, as well
as the life insurance death benefits payable under the associated split dollar agreements, for the
executive officers named in the Summary Compensation Table. The Bank has also agreed to pay legal
fees incurred by the officers associated with the interpretation, enforcement or defense of their
rights under the salary continuation agreements, up to a maximum of $500,000 individually.
Benefits Payable under the Salary Continuation Agreements (1)
Annual benefits payable for 15 years for
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Lump sum |
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Early termination |
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Early |
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payable for |
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Life |
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occurring |
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termination |
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termination |
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insurance |
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in 2006 |
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occurring at |
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within one |
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death benefit |
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benefit payable |
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age 62 |
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Disability |
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Termination |
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year after a |
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if the |
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at normal |
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benefit payable |
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occurring in 2006 |
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on or after |
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change in |
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executive |
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retirement |
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at normal |
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benefit payable |
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normal |
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control |
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dies in active |
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Named executive |
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age |
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retirement |
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at normal |
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retirement |
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occurring in |
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service to the |
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officer |
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(2) |
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age (3) |
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retirement age |
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age (4) |
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2006 (5) |
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Bank (6) |
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Rodger W. Platt |
|
$ |
n/a |
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$ |
n/a |
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$ |
n/a |
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$ |
60,000 |
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$ |
n/a |
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$ |
n/a |
(7) |
Lawrence A. Fantauzzi |
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$ |
0 |
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$ |
69,405 |
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$ |
38,764 |
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$ |
85,700 |
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$ |
515,247 |
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$ |
807,051 |
|
James M. Gasior |
|
$ |
0 |
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$ |
68,045 |
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$ |
20,275 |
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$ |
72,100 |
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$ |
193,276 |
|
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$ |
678,977 |
|
Stephen A. Telego, Sr |
|
$ |
0 |
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$ |
65,819 |
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$ |
26,284 |
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$ |
74,500 |
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$ |
312,812 |
|
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$ |
701,578 |
|
Timothy Carney |
|
$ |
0 |
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$ |
65,223 |
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$ |
17,433 |
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$ |
67,200 |
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$ |
123,707 |
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$ |
632,833 |
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(1) |
|
The benefits shown in the table for Messrs. Carney, Fantauzzi, Gasior, and Telego are
based on their December 2003 Second Amended Salary Continuation Agreement and Second
Amended Split Dollar Agreement and Endorsement. The benefits shown in this table and the
Banks costs for the insurance purchased on officers lives are not reflected in the
Summary Compensation Table included elsewhere in this proxy statement. |
|
(2) |
|
No benefits are payable if service terminates before the early retirement age, which is
age 62 for officers other than Mr. Platt But if termination of service at any age is due to
disability or if it follows within one year after a change in control, benefits are payable
under the agreements regardless of the executives age when termination occurs. In the
case of early termination or disability, payments under the agreements do not begin until
the executive finally attains the normal retirement age. |
14
(3) |
|
For each year of service after reaching age 62 (the early retirement age), the early
termination benefit increases in amount until normal retirement age. Messrs. Fantauzzi,
Gasior, Telego and Carney do not become vested in the early termination benefit until they
attain age 62 in 2009, 2021, 2015, and 2027, respectively. |
|
(4) |
|
The normal retirement age is 65 for officers other than Mr. Platt, for whom the
retirement age is 70. Mr. Platt attained normal retirement age in 2005 and retired
effective November 2005. The annual $60,000 normal retirement age benefit payment to Mr.
Platt has begun in accordance with his August 15, 2002 Amended Salary Continuation
Agreement. His August 15, 2002 Amended Split Dollar Agreement terminated with Mr. Platts
retirement. |
|
(5) |
|
The amount shown assumes a change in control occurs by the end of 2005 and that the
officers employment terminates immediately after the change in control. The lump-sum
benefit payable for termination within one year after a change in control is the discounted
present value of the total retirement benefit expense expected to be accrued by the Bank at
the officers normal retirement age, using a discount rate of 6.75% with monthly
compounding. The lump sum change-in-control benefit is payable within three days after
termination of employment, provided that termination occurs within one year after the
change in control. Officers are entitled to an excise tax gross-up benefit under their
severance agreements if the total payments and benefits due them as a result of a change in
control exceeds the limits under Section 280G of the Internal Revenue Code. The excise tax
gross-up benefit is discussed elsewhere in this proxy statement. The potential gross-up
benefits are not reflected in the table above. |
|
(6) |
|
The death benefit is payable under split dollar agreements associated with and entered
into at the same time as the salary continuation agreements. If the officers death occurs
in active service to the Bank, the death benefit would be paid under the split dollar
agreement and no benefits would be paid under the salary continuation agreement. But the
split dollar agreements terminate when the officers employment terminates or when the
officer attains the normal retirement age. |
|
(7) |
|
Although the August 15, 2002 Amended Split Dollar Agreement associated with Mr. Platts
Amended Salary Continuation Agreement terminated with his retirement, Mr. Platt remains
entitled to death benefits under two separate split dollar agreements having to do with the
same insurance policy. Together, those split dollar agreements promise payment to Mr.
Platts beneficiaries of a death benefit consisting of the entirety of the net death
benefit payable under the insurance policy on Mr. Platts life. The net death benefit
consists of the policys total death benefit minus policy cash surrender value, or net
death benefits currently estimated to be approximately $350,000. If the insurance policy
is cancelled, the split dollar agreements provide that the Bank must at Mr. Platts death
pay an equivalent death benefit to Mr. Platts beneficiaries, along with a tax gross-up
benefit to compensate for the fact that employer-paid death benefits are taxable, in
contrast to insurance proceeds. |
Group Term Carve-Out Plan
On December 29, 2000, the Bank purchased insurance policies on the lives of 22 officers, for
which the Bank made a single premium payment of approximately $2.8 million. Currently, a
corporation can provide its employees with a group term life insurance policy death benefit of up
to $50,000 on a tax-free basis. The cost of providing a death benefit exceeding $50,000 is
currently taxed to the employee as ordinary income. The Group Term Carve-Out Plan replaces the
taxable portion of the group term life insurance plan with tax-free permanent life insurance. The
22 officers covered by the group term carve-out split dollar insurance include Mr. Fantauzzi, Mr.
Gasior, Mr. Telego and Mr. Carney.
The Bank and the officers share rights to death benefits payable under the policies. An
officers beneficiaries are entitled to an aggregate amount equal to
|
1) |
|
the lesser of (a) $500,000 or (b) twice the officers current
annual salary at the time of death, less $50,000, if he or she dies before
retirement; or |
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2) |
|
the lesser of (a) $500,000 or (b) the officers most recent
salary at the time of death |
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|
if he or she dies after retirement (provided he or
she did not retire before the early retirement age of 62); |
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|
if his or her employment shall have previously
terminated within one year after a change in control, whether termination
was voluntary or involuntary; or |
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|
if employment terminated due to disability. |
The Bank receives the remainder of the death benefits, which the Bank expects to be sufficient
to recover in full the premium paid by the Bank. No benefits are payable under the plan to any
officer whose employment terminates before the age of 62, unless termination is due to disability
or unless termination followed within one year after a change in control (as defined in the Group
Term Carve-Out Plan). Benefits payable to the officers beneficiaries are payable in a lump sum.
The officers also have life insurance benefits under the Banks group term life insurance program
for all employees, paying benefits up to $50,000 to the employees beneficiaries if the employee
dies while employed by the Bank. The Banks costs for the
15
insurance purchased on officers lives are not reflected in the Summary Compensation Table
included elsewhere in this proxy statement.
Severance Agreements
To assure itself of the continuity of management and to ensure that management is not unduly
distracted by potential changes in control that could affect their financial security, Cortland
Bancorp and the Bank entered into severance agreements with Messrs. Fantauzzi, Gasior, Telego, and
Carney and with three other persons who continue to serve as Bank officers. The initial term of
each severance agreement is three years, renewing each year for an additional one-year term unless
the Board of Directors gives advance written notice that the contract will not automatically renew.
The severance agreement terminates when the officer attains age 65.
The severance agreement provides that the executive is entitled to severance compensation if a
change in control occurs during the term of the agreement, payable in a single lump sum. The
severance compensation equals the officers annual salary when the change in control occurs, plus
the amount of any bonus earned for the last whole calendar year. Under the severance agreements, a
change in control means any of the following events occur
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Merger: Cortland Bancorp merges into or consolidates with another corporation, or
merges another corporation into Cortland Bancorp, with the result in either case
that less than 50% of the total voting power of the resulting corporation
immediately after the merger or consolidation is held by persons who were Cortland
Bancorp shareholders immediately before the merger or consolidation; |
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|
Acquisition of Significant Share Ownership: a person or group of persons acting
in concert acquires the power to vote 25% or more of Cortland
Bancorps common shares; |
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|
Acquisition of Control of Cortland Bancorp: Cortland Bancorps Board of Directors
determines (i) that a person has acquired the power to direct Cortland Bancorps
management or policies and (ii) that this constitutes an acquisition of control for
purposes of the Bank Holding Company Act and the Change in Bank Control Act and
regulations thereunder. Under the Bank Holding Company Act and the Change in Bank
Control Act, control is conclusively presumed to exist when an acquiror has 25%
ownership of a bank holding company, and control may be rebuttably presumed to exist
when the acquiror has 10% ownership. Control determinations under the Bank Holding
Company Act and the Change in Bank Control Act are highly dependent on the facts of
each case and are not necessarily based on stock ownership alone; |
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|
Change in Board Composition: during any period of two consecutive years
individuals who constituted the Board of Directors of Cortland Bancorp or the Bank
at the beginning of the two-year period cease for any reason to constitute at least
a majority (but directors first elected during the two-year period who were
nominated by vote of at least two-thirds (2/3) of the directors are treated as if
they were themselves directors at the beginning of the two-year period); or |
|
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|
Sale of Assets: Cortland Bancorp sells substantially all of its assets to a third
party. |
If a change in control occurs and the total benefits or payments to which an officer is
entitled as a result are subject to excise taxes under Sections 280G and 4999 of the Internal
Revenue Code (whether the benefits or payments arise under the severance agreement or under another
compensation plan or arrangement, such as the salary continuation agreements or the Group Term
Carve-Out Plan), four of the officers who are parties to a Severance Agreement will be entitled to
an additional gross-up benefit under their agreements. Those officers are Messrs. Carney,
Fantauzzi, Gasior and Telego. The gross-up payment would approximate 80% of the amount that would
be necessary for the officers net benefits after payment of income, payroll, and excise taxes to
equal the total change-in-control benefits promised under the severance agreement, the salary
continuation agreement, or other benefit plans and arrangements. Specifically, the payment would
include reimbursement of 100% of the excise tax plus 80% of the excess amount necessary to fully
reimburse the officer for income, payroll, and excise taxes imposed. The gross-up payment would
not be deductible by Cortland Bancorp or the Bank. Internal Revenue Code Section 280G disallows an
employers compensation deduction for so-called excess parachute payments, and Internal Revenue
Code Section 4999 imposes a 20% excise tax on an officer who receives an excess parachute payment.
In general, benefits arising out of a change in control, such as severance benefits and accelerated
payment or accelerated vesting under salary continuation agreements or stock options, constitute
parachute payments under the Internal Revenue Code if their value calculated according to IRS
procedures exceeds the officers average taxable compensation over the preceding five years
multiplied by three. If the change-in-control benefits exceed that threshold, the officer incurs
an excise tax equal to 20% of the
16
amount exceeding his or her average taxable compensation over the preceding five years, and
the employer forfeits its compensation deduction for benefits exceeding the five-year average.
If an officers employment terminates within one year after a change in control, Cortland
Bancorp must also continue his life, health and disability insurance coverage for up to three
years, along with fringe benefits such as club memberships. The officer will also be entitled to
out-placement services for one year, and tax and financial planning services for three years after
termination. The severance agreements also include a promise on the part of Cortland Bancorp and
the Bank to pay officers legal fees associated with the interpretation, enforcement, or defense of
their rights under the severance agreements, up to a maximum of $500,000, individually, as adjusted
for inflation from time to time.
The Second Amended Salary Continuation Agreements of Messrs. Carney, Fantauzzi, Gasior, and
Telego define the term change in control to mean any of the transactions or events described
above (i.e., merger, acquisition of 25% of Cortland Bancorps shares, change in a majority of the
Board and sale of assets).
RELATED PARTY TRANSACTIONS
During 2005, Cortland Bancorp and the Bank retained the legal services of Gessner & Platt,
Co., LPA. Mr. George E. Gessner, a member of Cortland Bancorps Board of Directors, is also a
member of Gessner & Platt Co., LPA. Also, Messrs. Robert M. Platt, Sr. and Robert M. Platt, Jr. of
Gessner & Platt, Co., LPA are the brother and nephew, respectively, of Rodger W. Platt, Cortland
Bancorps retired President and Chairman of the Board and the Banks retired President, Chairman,
and Chief Executive Officer.
During 2005, Cortland Bancorp and the Bank retained the legal services of Hoffman & Walker
Co., LPA during 2005. James E. Hoffman, III, a member of Cortland Bancorps Board of Directors, is
also a 60% shareholder of Hoffman & Walker Co., LPA. The aggregate amount of fees paid to Hoffman
& Walker Co., LPA by the Cortland Bancorp and the Bank during 2005 was $11,495, which was
approximately 5.35% of the law firms 2005 gross revenues.
During the 2005 fiscal year, executive officers and directors of Cortland Bancorp, members of
their immediate families and corporations or organizations as to which directors of Cortland
Bancorp serve as executive officers or beneficially own more than 10% of the equity interest, were
involved in banking transactions with the Bank in the ordinary course of their respective
businesses and in compliance with applicable federal and state laws and regulations. It is
expected that similar banking transactions will be entered into in the future. Payments from the
Bank to such persons in connection with the deposit of funds or those bank subsidiaries acting in
an agency capacity have been made on substantially the same terms as those prevailing at the time
for comparable transactions with persons not affiliated with Cortland Bancorp or its subsidiaries.
Loans to these persons have been made on substantially the same terms, including the interest rate
charged and collateral required, as those prevailing at the time for comparable transactions with
persons not affiliated with Cortland Bancorp or its subsidiaries. These loans have been subject to
and are presently subject to no more than a normal risk of uncollectibility and present no other
unfavorable features. As of the date of this proxy statement, all of the loans described in this
paragraph were performing in accordance with their original terms.
AUDIT COMMITTEE MATTERS
Audit Committee Report for the Fiscal Year Ended December 31, 2005
The Audit Committee has reviewed the audited financial statements for the year ended December
31, 2005 and has discussed the audited financial statements with management. The Audit Committee
has also discussed with Packer Thomas, Cortland Bancorps independent registered public accounting
firm, the matters required to be discussed by Statement on Auditing Standards No. 61 (having to do
with accounting methods used in the financial statements). The Audit Committee has received the
written disclosures and the letter from Packer Thomas required by Independence Standards Board
Standard No. 1 (having to do with matters that could affect the independent registered accounting
firms independence), and has discussed with Packer Thomas the independent registered accounting
firms independence. Based on this, the Audit Committee recommended to the Board that Cortland
Bancorps audited consolidated financial statements be included in Cortland Bancorps Annual Report
on Form 10-K for the fiscal year ended December 31, 2005 for filing with the Securities and
Exchange Commission.
Submitted by the Audit Committee
Neil J. Kaback, Richard B. Thompson and Timothy K. Woofter
17
Pre-Approval of Services Performed by Independent Registered Public Accounting Firm
The Audit Committee pre-approves all audit and non-audit services provided by the independent
auditors prior to the engagement of the independent auditors with respect to such services. The
Chairman of the Audit Committee has been designated the authority by the Committee to pre-approve
the engagement of the independent auditors when the entire Committee is unable to do so. The
Chairman must report all such pre-approvals to the entire Audit Committee at the next committee
meeting. All of the services rendered by Packer Thomas to Cortland Bancorp and its subsidiaries
for each of the 2005 fiscal year and the 2004 fiscal year were pre-approved by the Audit Committee.
Fees of Independent Registered Public Accounting Firm
On November 25, 2003, the Audit Committee appointed the firm of Packer Thomas to serve as the
registered public accounting firm for Cortland Bancorp for a three year period ending December 31,
2006. Fees billed for services rendered by Packer Thomas for each of the 2005 fiscal year and the
2004 fiscal year were as follows:
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|
2005 |
|
|
2004 |
|
|
|
|
|
|
|
|
|
|
Audit Fees (1) |
|
$ |
147,975 |
|
|
$ |
92,285 |
|
Audit-Related Fees (2) |
|
|
15,000 |
|
|
|
11,987 |
|
Tax Fees (3) |
|
|
11,700 |
|
|
|
11,100 |
|
All Other Fees |
|
|
-0- |
|
|
|
-0- |
|
|
|
|
(1) |
|
Audit fees consist of fees for
professional services rendered for the audits of
the consolidated financial statements of
Cortland Bancorp and quarterly reviews of the
financial statements included in Cortland
Bancorps Quarterly Reports on Form 10-Q. |
|
(2) |
|
Audit-related fees include the financial statement audits of employee benefit
plans. |
|
(3) |
|
Tax fees include U.S. federal, state and
local tax planning and advice, and U.S. federal,
state and local tax compliance. |
Notification of Appointment of Independent Registered Public Accounting Firm
The Audit Committee has appointed the firm of Packer Thomas to serve as independent registered
public accounting firm for Cortland Bancorp for the 2006 fiscal year. Packer Thomas has served as
Cortland Bancorps independent auditors/independent registered
public accountants since 1994.
Representatives of Packer Thomas are expected to be present at the Annual Meeting, will be given
the opportunity to make a statement if they desire to do so and will be available to respond to
appropriate questions.
18
CORTLAND BANCORP PERFORMANCE GRAPH
CUMULATIVE VALUE OF $100 INVESTMENT
Comparison of Five-Year Cumulative Total Return Among Cortland Bancorp,
The Russell 3000 Index and SNL Securities Index of Banks with Assets Under $500Million. (1)
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Period Ending |
|
Index |
|
12/31/2000 |
|
|
12/31/2001 |
|
|
12/31/2002 |
|
|
12/31/2003 |
|
|
12/31/2004 |
|
|
12/31/2005 |
|
|
Cortland Bancorp |
|
|
100.00 |
|
|
|
134.40 |
|
|
|
174.69 |
|
|
|
213.41 |
|
|
|
182.36 |
|
|
|
157.25 |
|
Russell 3000 Index |
|
|
100.00 |
|
|
|
102.49 |
|
|
|
81.49 |
|
|
|
120.00 |
|
|
|
142.00 |
|
|
|
148.46 |
|
SNL Bank Index (under $500 million) |
|
|
100.00 |
|
|
|
138.33 |
|
|
|
177.16 |
|
|
|
258.59 |
|
|
|
298.49 |
|
|
|
316.04 |
|
|
|
|
(1) |
|
Assumes that on December 31, 2000, $100 each was invested in the common shares of Cortland
Bancorp, the Russell 3000 Index, and the SNL Bank Index, with all subsequent dividends reinvested.
Cortland Bancorp is not among the banking companies included in the SNL Bank Index, nor is it
included in the Russell 3000 Index. SNL Securities provided information for Cortland Bancorp, the
Russell 3000 Index and the SNL Bank Index. The S & P 500 Index, referenced in previous years, has
been replaced by an index representing a broader universe of stocks, the Russell 3000 Index, and
which has performed similar to the S & P Index over the time periods referenced above. Past
performance provides no guarantee or assurance that similar results can or will be achieved in the
future. |
SUBMISSION OF SHAREHOLDER PROPOSALS
If any shareholder of the Corporation wishes to submit a proposal to be included in next
years Proxy Statement and acted upon at the annual meeting of the Corporation to be held in 2007,
the proposal must be received by the Secretary of Cortland Bancorp prior to the close of business
on November 17, 2006. Upon receipt of a shareholder proposal, Cortland Bancorp will determine
whether or not to include the proposal in the proxy materials in accordance with applicable SEC
Rules.
19
If a shareholder intends to present a proposal at the 2007 Annual Meeting, but has not sought
the inclusion of such proposal in Cortland Bancorps proxy materials, such proposal must be
received by the Secretary of Cortland Bancorp prior to January 31, 2007, or the management proxies
for the 2007 Annual Meeting will be entitled to use their discretionary voting authority, should
such proposal then be raised, without any discussion of the matter in Cortland Bancorps proxy
material.
DELIVERY OF PROXY MATERIALS TO SHAREHOLDERS SHARING AN ADDRESS
SEC rules provide for householding, which permits the Cortland Bancorp to send a single
annual report and a single proxy statement to any household at which two or more different
shareholders reside if Cortland Bancorp believes such shareholders are members of the same family
or otherwise share the same address or in which one shareholder has multiple accounts, if in each
case such shareholder(s) have not opted out of the householding process. Each shareholder would
continue to receive a separate notice of any meeting of shareholders and a separate proxy card.
The householding procedure reduces the volume of duplicate information that shareholders may
receive and reduces Cortland Bancorps expense. Cortland Bancorp may institute householding
in the future, and will notify those registered shareholders who will be affected by householding
at that time.
Many brokerage firms and other holders of record have instituted householding. If your family
has one or more street name accounts under which you beneficially own common shares of the
Cortland Bancorp, you may have received householding information from your broker, bank or other
nominee in the past. Please contact the holder of record directly if you have any questions,
require additional copies of the proxy statement or our annual report to shareholders for the 2005
fiscal year, or to revoke your consent to household and, thereby, receive multiple copies once
again. These options are available to you at any time.
OTHER BUSINESS
As of the date of this proxy statement, the Board of Directors knows of no other matters that
will be presented for action at the Annual Meeting other than those discussed in this proxy
statement. If any other business should properly arise, the persons acting under the proxies
solicited by the Board of Directors have the discretionary authority to vote in accordance with
their best judgement.
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By Order of the Board of Directors. |
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James M. Gasior |
|
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Secretary |
20
FORM OF PROXY
CORTLAND BANCORP
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned holder(s) of common shares of Cortland Bancorp hereby appoints K. Ray Mahan,
Richard B. Thompson, and Jerry A. Carleton, or any one of them with full power of substitution, to
serve as my(our) proxy to attend the Annual Meeting of Shareholders of the Cortland Bancorp to be
held on Tuesday, April 11, 2006 at 7:00 p.m. at The Cortland Savings and Banking Company, 194 West
Main Street, Cortland, Ohio 44410, and to vote all of the common shares of Cortland Bancorp the
undersigned is entitled to vote at such Annual Meeting or adjournment as follows:
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(1)
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Election of Directors |
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GEORGE E. GESSNER
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o
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o |
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FOR
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WITHHOLD AUTHORITY |
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JAMES E. HOFFMAN III
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o
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o |
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FOR
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WITHHOLD AUTHORITY |
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TIMOTHY K. WOOFTER
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o
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o |
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FOR
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WITHHOLD AUTHORITY |
(INSTRUCTIONS:
To vote for an individual nominee, place an X in the box marked FOR
following his name. If you prefer not to vote for an individual
nominee, place an X in the box
marked WITHHOLD AUTHORITY following his name.)
(2) |
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The Board of Directors of Cortland Bancorp was not aware of any other matters to be
presented for action at the Annual Meeting. However, should any such matters properly come
before the Annual Meeting, I authorize the above appointed proxies to vote in their
discretion: |
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o
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o
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GRANT AUTHORITY
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WITHHOLD AUTHORITY |
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SHARES WILL BE VOTED AS SPECIFIED, BUT IF NO SPECIFICATION IS MADE, SHARES WILL BE VOTED FOR THE
ELECTION OF ALL OF THE NOMINEES LISTED IN ITEM (1), AND FOR ITEM (2), AND, AT THE DISCRETION OF THE
PROXIES, ON ANY OTHER MATTER WHICH PROPERLY COMES BEFORE THE ANNUAL MEETING.
Receipt of the accompanying Proxy Statement is acknowledged. Please sign, date, and return this
proxy promptly in the enclosed envelope.
Dated: , 2006
Signature
Signature
Please sign exactly as the name appears. If
executor, trustee, etc., give full title. If shares
are registered in two names, both should sign.