proxy.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934 (Amendment No. [ ])
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[
xx]
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Filed
by Registrant
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Filed
by a Party other than the Registrant
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Check
the appropriate box:
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[xx
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Preliminary
Proxy Statement
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Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)2)
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Definitive
Proxy Statement
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Definitive
Additional Materials
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Soliciting
Material Pursuant to Section 240.14a-12
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Citizens
Financial Services, Inc.
(Name
of Registrant as Specified in Its Charter)
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(Name
of Person(s) Filing Proxy Statement if other than the
Registrant)
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Payment
of Filing Fee (Check the appropriate box):
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[xx
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No
fee required.
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Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
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1)
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Title
of each class of securities to which transaction
applies:
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2)
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Aggregate
number of securities to which transaction applies:
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3)
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Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
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4)
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Proposed
maximum aggregate value of transaction:
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5)
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Total
fee paid:
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Fee
paid previously with preliminary materials.
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Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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1)
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Amount
Previously Paid:
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2)
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Form,
Schedule or Registration Statement No.:
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3)
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Filing
Party:
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4)
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Date
Filed:
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CITIZENS
FINANCIAL SERVICES, INC.
15
South Main Street
Mansfield,
Pennsylvania 16933-1590
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD ON APRIL 20, 2010
NOTICE IS HEREBY GIVEN that the Annual
Meeting of Shareholders of Citizens Financial Services, Inc. (the “Company”)
will be held at 12:00 noon, local time, on Tuesday, April 20, 2010 at
the Tioga County
Fairgrounds Main Building, 2258 Charleston Road, Wellsboro, Pennsylvania 16901,
for the following
purposes:
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1.
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To
elect three
Class 2 directors to serve for three-year terms and until their successors
are duly elected and qualified;
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2.
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To
amend Article Fourth of the Company’s Articles of Incorporation to
increase the number of authorized shares of the Company’s common stock
from 10,000,000 to 15,000,000;
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3.
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To
amend Article Fourth of the Company’s Articles of Incorporation to
authorize a class of blank check preferred stock, consisting of 3,000,000
shares of preferred stock, $1.00 par value per
share;
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4.
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To
amend Article Twelfth of the Company’s Articles of Incorporation to
eliminate the director age
limitation;
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5.
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To
ratify the appointment of S.R. Snodgrass, A.C., Certified Public
Accountants, as the independent registered public accounting firm for the
Company for the fiscal year ending December 31,
2010;
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6.
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To
grant management the authority to adjourn the Annual Meeting to solicit
additional proxies in the event there are insufficient votes to approve
the foregoing proposals; and
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7.
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To
transact such other business as may properly come before the Annual
Meeting or any adjournment or postponement
thereof.
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NOTE:
The Board of Directors is not aware of any other business to come before
the meeting.
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Record holders of Company common stock
at the close of business on March 1, 2010 are entitled to receive notice of the
Annual Meeting and to vote at the meeting and any adjournment or postponement of
the meeting. A list of shareholders entitled to vote at the Annual
Meeting will be available at Citizens Financial Services, Inc., 15 South Main
Street, Mansfield, Pennsylvania 16933-1590, for a period of ten days prior to
the Annual Meeting and will also be available at the Annual Meeting
itself.
BY ORDER OF THE BOARD OF
DIRECTORS,
/s/ Randall E. Black
Randall E. Black
Chief Executive Officer and
President
March 11,
2010
Mansfield,
Pennsylvania
IMPORTANT: The prompt return of proxies
will save the Company the expense of further requests for proxies in order to
ensure a quorum. Shareholders of record may vote their proxies by
mail, by Internet, or in person. Voting instructions are printed on
your proxy card or vote authorization. A printed proxy card for
the Annual Meeting and a self-addressed envelope will be mailed to all
shareholders of record on March 22, 2010. No postage is
required if mailed in the United States.
_____________________________________________________________________________________________
PROXY
STATEMENT
OF
CITIZENS
FINANCIAL SERVICES, INC.
_____________________________________________________________________________________________
This
Proxy Statement is furnished in connection with the solicitation of proxies by
the Board of Directors of Citizens Financial Services, Inc., (the “Company”), a
Pennsylvania corporation headquartered at 15 South Main Street, Mansfield,
Pennsylvania 16933-1590, to be used at the Annual Meeting of
Shareholders. The Annual Meeting will be held at the Tioga County
Fairgrounds Main Building, 2258 Charleston Road, Wellsboro, Pennsylvania 16901
on Tuesday, April 20, 2010 at 12:00 noon, local time. This Proxy
Statement and the enclosed proxy card are being first made available on March
11, 2010 to shareholders of record as of March 1, 2010.
GENERAL
INFORMATION ABOUT VOTING
Who
Can Vote at the Meeting
You are entitled to vote your shares of
Company common stock only if the records of the Company show that you held your
shares as of the close of business on March 1, 2010. As of the close
of business on March 1, 2010, a total of 2,870,113 shares of
common stock were outstanding. Each share of common stock has one
vote.
Attending
the Meeting
If your shares are registered directly
in your name, you are the holder of record of these shares and we are sending
these proxy materials directly to you. As the holder of record, you
have the right to give your proxy directly to us by mail or by voting via the
Internet or to vote in person at the meeting.
If you are the beneficial owner of
Company common stock held by a broker, bank or other nominee (i.e., in “street
name”), you will need proof of your ownership of such stock to be admitted to
the meeting. A recent brokerage statement or letter from a bank or
broker are examples of proof of ownership. If you want to vote your
shares of Company common stock held in street name in person at the meeting, you
must obtain a written proxy in your name from the broker, bank or other nominee
who is the record holder of your shares.
Quorum
and Vote Required
Quorum. The
Annual Meeting will be held only if there is a quorum. A quorum
exists if a majority of the outstanding shares of common stock entitled to vote
is represented at the meeting.
Votes Required
for Proposals. In voting for the election of directors, you
may vote in favor of all nominees, withhold votes as to all nominees or withhold
votes as to specific nominees. There is no cumulative voting for the
election of directors. Directors must be elected by a plurality of
the votes cast at the Annual Meeting. The term “plurality” means that
the three nominees for Class 2 director receiving the largest number of votes
cast will be elected as Class 2 directors.
In voting
to amend Article Fourth of the Company’s Articles of Incorporation (the
“Articles”) to increase the number of authorized shares of the Company’s common
stock from 10,000,000 to 15,000,000, to amend Article Fourth of the Company’s
Articles to authorize a class of blank check preferred stock, consisting of
3,000,000 shares of preferred stock, to amend Article Twelfth of the Company’s
Articles to eliminate the director age limitation, for the ratification of the
appointment of S.R. Snodgrass, A.C., Certified Public Accountants (“S.R.
Snodgrass, A.C.”), as our independent registered public accounting firm, and to
grant management the authority to adjourn the Annual Meeting to solicit
additional proxies in the event there are insufficient votes to approve the
foregoing proposals, you may vote in favor of the proposal, against the proposal
or abstain from voting. Each of these proposals will be decided by
the affirmative vote of a majority of the votes cast at the Annual Meeting by
all shareholders entitled to vote, assuming a quorum is
present.
How We Count
Votes. If you return valid proxy instructions, vote via the
Internet or attend the meeting in person, your shares will be counted for
purposes of determining whether there is a quorum, even if you abstain from
voting. Broker non-votes, if any, also will be counted for purposes
of determining the existence of a quorum.
In the
election of directors, votes that are withheld and broker non-votes will have no
effect on the outcome of the election. In counting votes on the three
proposals to amend Article Fourth and Article Twelfth of the Company’s Articles,
the proposal to ratify the selection of the independent registered public
accountants and the proposal to grant management the authority to adjourn the
annual meeting, abstentions and broker non-votes, if any, will have no effect on
the proposal.
Voting
By Proxy
The Board of Directors is making
available this Proxy Statement for the purpose of requesting that you allow your
shares of Company common stock to be represented at the Annual Meeting by the
persons named in the proxy card. All shares of common stock
represented at the Annual Meeting by properly executed and dated proxy cards
will be voted according to the instructions indicated on the proxy card or as
indicated when you vote via the Internet. If you sign, date and
return a proxy card without giving voting instructions, your shares will be
voted as recommended by the Company’s Board of Directors.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE:
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“FOR”
THE ELECTION OF THREE CLASS 2 DIRECTORS TO SERVE FOR THREE-YEAR TERMS OR
UNTIL THEIR SUCCESSORS ARE DULY ELECTED AND
QUALIFIED;
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“FOR”
THE AMENDMENT TO ARTICLE FOURTH OF THE COMPANY’S ARTICLES OF INCORPORATION
TO INCREASE THE NUMBER OF AUTHORIZED SHARES OF THECOMPANY’S COMMON STOCK
FROM 10,000,000 TO 15,000,000;
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·
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“FOR”
THE AMENDMENT TO ARTICLE FOURTH OF THE COMPANY’S ARTICLES OF INCORPORATION
TO AUTHORIZE A CLASS OF BLANK CHECK PREFERRED STOCK, CONSISTING OF
3,000,000 SHARES OF PREFERRED STOCK, $1.00 PAR VALUE PER
SHARE;
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·
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“FOR”
THE AMENDMENT TO ARTICLE TWELFTH OF THE COMPANY’S ARTICLES OF
INCORPORATION TO ELIMINATE THE DIRECTOR AGE
LIMITATION;
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“FOR”
RATIFICATION OF S.R. SNODGRASS, A.C. AS OUR INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM; AND
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·
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“FOR”
GRANTING MANAGEMENT THE AUTHORITY TO ADJOURN THE ANNUAL MEETING TO SOLICIT
ADDITIONAL PROXIES IN THE EVENT THERE ARE INSUFFICIENT VOTES TO APPROVE
THE FOREGOING PROPOSALS.
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If any matter not described in this
Proxy Statement is properly presented at the Annual Meeting, the persons named
on the proxy card will use their own best judgment to determine how to vote your
shares. The Company does not know of any other matters to be
presented at the Annual Meeting.
You may revoke your proxy at any time
before the vote is taken at the meeting. To revoke your proxy you
must either advise the Secretary of the Company in writing before your common
stock has been voted at the Annual Meeting, deliver a signed later dated proxy,
vote on a later date via the Internet, or attend the meeting and vote your
shares in person. Please note all votes cast via the Internet must be
cast prior to 3:00 a.m., local time, April 20, 2010. Attendance at
the Annual Meeting will not in itself constitute revocation of your
proxy.
If your common stock is held in “street
name,” you will receive instructions from your broker, bank or other nominee
that you must follow in order to have your shares voted. Your broker,
bank or other nominee may allow you to deliver your voting instructions via
telephone or the Internet. Please see the instruction form provided
by your broker, bank or other nominee that accompanies this Proxy
Statement.
CORPORATE
GOVERNANCE
Director
Independence
The Company’s Board of Directors
currently consists of ten members, all of whom are independent under the listing
standards of the Nasdaq Stock Market, except for Mr. Black, who is Chief
Executive Officer and President of the Company and First Citizens National Bank
(the “Bank”). In determining the independence of its directors, the
Board considered transactions, relationships and arrangements between the
Company and its directors that are not required to be disclosed in this Proxy
Statement under the heading “Transactions with Related
Persons,” including the fact that Director van der Hiel’s daughter is an
employee of the Bank and loans or lines of credit that the Bank has directly or
indirectly made to Directors Coolidge, Freeman, van der Hiel, Dalton, Graham,
Kosa, Landy, Chappell, Black and DePaola.
Board
Leadership Structure and Board’s Role in Risk Oversight
The Board of Directors has determined
that the separation of the offices of Chairman of the Board and Chief Executive
Officer and President will enhance Board independence and
oversight. Moreover, the separation of the Chairman of the Board and
Chief Executive Officer and President will allow the Chief Executive Officer and
President to better focus on his growing responsibilities of running the
Company, enhancing shareholder value and expanding and strengthening our
franchise while allowing the Chairman of the Board to lead the Board in its
fundamental role of providing advice to and independent oversight of
management. Consistent with this determination, R. Lowell Coolidge
serves as Chairman of the Board of Directors. Mr. Coolidge is
independent under the listing requirements of The Nasdaq Stock
Market.
Risk is inherent with every business,
and how well a business manages risk can ultimately determine its
success. We face a number of risks, including credit risk, interest
rate risk, liquidity risk, operational risk, strategic risk and reputation
risk. Management is responsible for the day-to-day management of the
risks the Company faces, while the Board, as a whole and through its committees,
has responsibility for the oversight of risk management. In its risk
oversight role, the Board of Directors has the responsibility to satisfy itself
that the risk management processes designed and implemented by management are
adequate and functioning as designed. To do this, the Chairman of the
Board meets regularly with management to discuss strategy and risks facing the
Company. Senior management attends the Board meetings and is
available to address any questions or concerns raised by the Board on risk
management and any other matters. The Chairman of the Board and
independent members of the Board work together to provide strong, independent
oversight of the Company’s management and affairs through its standing
committees and, when necessary, special meetings of independent
directors.
Code
of Ethics
The Company and its wholly-owned
subsidiary, the Bank, have adopted a Code of Ethics that is designed to ensure
that the Company’s and Bank’s directors, executive officers and employees meet
the highest standards of ethical conduct. The Code of Ethics requires
that the Company’s and Bank’s directors, executive officers and employees avoid
conflicts of interest, comply with all laws and other legal requirements,
conduct business in an honest and ethical manner and otherwise act with
integrity and in the Company’s and Bank’s best interest. Under the
terms of the Code of Ethics, directors, executive officers and employees are
required to report any conduct that they believe in good faith to be an actual
or apparent violation of the Code.
Committees
of the Board of Directors
The following table identifies the
members of our Audit and Examination, Compensation/Human Resource and Governance
and Nominating Committees as of March 1, 2010. All members of each
committee are independent in accordance with the listing standards of the Nasdaq
Stock Market, Inc., except for Mr. Black, the Company’s Chief Executive Officer
and President, who serves on the Governance and Nominating
Committee. Based on the number of independent directors currently
serving on the Governance and Nominating Committee, the Company believes that
the functions of this committee are sufficiently performed by the current
members. The Board’s Audit and Examination, Compensation/Human
Resource and Governance and Nominating Committees each operate under a written
charter that is approved by the Board of Directors. Each committee
reviews and reassesses the adequacy of its charter at least
annually. The charters of all three committees are available in the
Corporate Governance section of our website (www.firstcitizensbank.com).
Director
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Audit
and
Examination
Committee
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Compensation/
Human
Resource
Committee
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Governance
and
Nominating
Committee
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Randall
E.
Black
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X
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Robert
W.
Chappell
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X
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X
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R.
Lowell
Coolidge
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X
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Mark
L.
Dalton
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X
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X*
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*
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Rinaldo
A.
DePaola
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X
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X
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Thomas
E.
Freeman
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X
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Roger
C. Graham,
Jr.
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X
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E.
Gene
Kosa
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X*
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*
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R.
Joseph
Landy
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X*
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*
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Number
of Meetings in 2009
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4
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5
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6
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*
Denotes Chairperson
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Audit and
Examination Committee. The Audit and Examination Committee
oversees the Company's accounting and financial reporting
processes. It meets periodically with the independent registered
public accounting firm, management and the internal auditors to review
accounting, auditing, internal control structure and financial reporting
matters. The Audit and Examination Committee does not have an “audit
committee financial expert.” The Board of Directors believes that the
cost to retain a financial expert at this time is
prohibitive. However, the Board of Directors believes that each Audit
and Examination Committee member has sufficient knowledge in financial and
auditing matters to serve on the committee. The committee has the
authority to engage legal counsel or other experts or consultants as it deems
appropriate to carry out its responsibilities. The report of the Audit and
Examination Committee required by the rules of the Securities and Exchange
Committee is included in this proxy statement. See “Report of the Audit and Examination
Committee.”
Compensation/Human
Resource Committee. The Compensation/Human Resource
Committee is responsible for all matters regarding the Company’s and Bank’s
employee compensation and benefit programs. As a basis for
determining compensation, the Committee examines information from a peer group
of banks relative to performance and compensation. The peer group for
overall bank performance analysis consists primarily of community banks and
thrifts in Pennsylvania and New York with total assets between $500 million and
$1.5 billion. The peer group for analysis of compensation paid to
other bank holding company and banking institution executives is obtained
primarily from L. R. Webber Associates, Inc. (such data is compiled on both a
regional and asset size basis), and the same peer group, as stated above, is
utilized for financial performance comparison. The Chief Executive
Officer and President also provides input to the Board of Directors regarding
the performance of the executive officers who directly report to
him.
Governance and
Nominating Committee. The Governance and Nominating Committee takes a leadership role
in shaping governance policies and practices, including recommending to the
Board of Directors the corporate governance policies and guidelines that should
be adopted by the Company and monitoring compliance with these policies and
guidelines. In addition, the Governance and Nominating Committee is
responsible for identifying individuals qualified to become Board members,
considering the candidates recommended by shareholders for Board membership, and
recommending to the Board the director nominees for election at the next Annual
Meeting of Shareholders. It manages the Board’s annual review of its
performance and recommends director candidates for each committee for
appointment by the Board. The procedures of the Governance and
Nominating Committee required to be disclosed by the rules of the Securities and
Exchange Committee are set forth below.
Governance
and Nominating Committee Procedures
Minimum
Qualifications. The Governance and Nominating Committee has
adopted a set of criteria that it considers when it selects individuals to be
nominated for election to the Board of Directors. A candidate must
meet the eligibility requirements set forth in the Company’s Articles and
Bylaws, and must meet any qualification requirements set forth in any Board or
committee governing documents. In particular, to encourage directors
to demonstrate confidence and support of the Company, the Board of Directors has
adopted a stock ownership requirement whereby effective 2012, each Company
non-employee director shall beneficially own an amount of Company common stock
equal to the greater of (1) three times the previous year’s cash retainer, based
on the previous December 31 Company common stock price or (ii) 1,000
shares. Newly appointed or elected non-employee directors shall have
up to 36 months to accumulate the minimum number of qualifying
shares.
The Governance and Nominating Committee
will consider the following criteria in selecting nominees for initial election
or appointment to the Board: financial, regulatory and business experience;
familiarity with and participation in the local community; integrity, honesty
and reputation; dedication to the Company and its shareholders; independence;
and any other factors the Governance and Nominating Committee deems relevant,
including age, geographies, size of the Board of Directors and regulatory
disclosure obligations. Further, when identifying nominees to serve
as director, the Governance and Nominating Committee seeks to create a Board
that is strong in its collective knowledge and has a diversity of skills and
experience with respect to accounting and finance, management and leadership,
vision and strategy, business operations, business judgment, industry knowledge
and corporate governance.
In addition, prior to nominating an
existing director for re-election to the Board of Directors, the Governance and
Nominating Committee will consider and review an existing director’s Board and
committee attendance and performance; length of Board service; experience;
skills and contributions that the existing director brings to the Board; equity
ownership in the Company; and independence.
Process for
Identifying and Evaluating Nominees. The process the Governance and
Nominating Committee follows when it identifies and evaluates individuals to be
nominated for election to the Board of Directors is as follows:
Identification. For
purposes of identifying nominees for the Board of Directors, the Governance and
Nominating Committee relies on personal contacts of the committee and other
members of the Board of Directors as well as its knowledge of members of the
Bank’s local communities. The Governance and Nominating Committee
will also consider director candidates recommended by shareholders in accordance
with the policy and procedures set forth above. The Governance and
Nominating Committee has not previously used an independent search firm in
identifying nominees.
Evaluation. In
evaluating potential nominees, the Governance and Nominating Committee
determines whether the candidate is eligible and qualified for service on the
Board of Directors by evaluating the candidate under the selection criteria set
forth above. In addition, the Governance and Nominating Committee
will conduct a check of the individual’s background and interview the
candidate.
Consideration of
Recommendations by Shareholders. It is the policy of the
Governance and Nominating Committee of the Board of Directors of the Company to
consider director candidates recommended by shareholders who appear to be
qualified to serve on the Company’s Board of Directors. The
Governance and Nominating Committee may choose not to consider an unsolicited
recommendation if no vacancy exists on the Board of Directors and the Governance
and Nominating Committee does not perceive a need to increase the size of the
Board of Directors. In order to avoid the unnecessary use of the
Governance and Nominating Committee’s resources, the Governance and Nominating
Committee will consider only those director candidates recommended in accordance
with the procedures set forth below.
Procedures to be
Followed by Shareholders. To submit a recommendation of a
director candidate to the Governance and Nominating Committee, a shareholder
should submit the following information in writing, addressed to the Secretary
of the Company at the main office of the Company:
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1.
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The
name and address of the person recommended as a director
candidate;
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2.
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All
information relating to such person that is required to be disclosed in
solicitations of proxies for election of directors pursuant to Regulation
14A under the Securities Exchange Act of 1934, as
amended;
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3.
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The
written consent of the person being recommended as a director candidate to
be named in the Proxy Statement as a nominee and to serve as a director if
elected;
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4.
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As
to the person making the recommendation, the name and address, as they
appear on the Company’s books, of such person, and number of shares of
common stock of the Company owned by such person; provided, however, that
if the person is not a registered holder of the Company’s common stock,
the person should submit his or her name and address along with a current
written statement from the record holder of the shares that reflects the
recommending person’s beneficial ownership of the Company’s common stock;
and
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5.
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A
statement disclosing whether the person making the recommendation is
acting with or on behalf of any other person and, if applicable, the
identity of such person.
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In order for a director candidate to be
considered for nomination at the Company’s Annual Meeting of Shareholders, the
recommendation must be received by the Governance and Nominating Committee at
least 120 calendar days prior to the date the Company’s Proxy Statement was
released to shareholders in connection with the previous year’s Annual Meeting,
advanced by one year.
Meetings
of the Board of Directors
The Board of Directors oversees all of
the Company’s business, property and affairs. The Chairman of the
Board and the executive officers keep the members of the Board informed of the
Company’s business through discussions at Board meetings and by providing them
reports and other materials. During 2009, the Company’s Board of
Directors held eleven regular meetings. Each of the directors
attended at least 75% of aggregate of the total number of meetings of the Board
and the total number of meetings held by all committees of the Board on which he
or she served.
Meetings of the Advisory
Board
Advisory boards are composed of well
respected people from the community, the office manager and a non-voting member
of the Board of Directors. The Board member serves as a communication
link to share, with the advisory board, the appropriate information occurring at
Board of Directors’ meetings, as well as communicating to the Board of Directors
advisory board issues and suggestions. Advisory boards meet
monthly. A fee of $185 is paid for attendance at the monthly advisory
board meeting.
Attendance
at the Annual Meeting
The Company expects its directors to
attend annual meetings of shareholders. All directors attended
the 2009 Annual Meeting of Shareholders.
STOCK
OWNERSHIP
The following table sets forth, as of
March 1, 2010, the name and address of each person who owns of record or who is
known by the Board of Directors to be the beneficial owner of more than 5% of
the Company’s outstanding common stock, the number of shares beneficially owned
by such person and the percentage of the Company’s outstanding common stock so
owned. A person or entity may be considered to beneficially own any
shares of common stock over which the person or entity has, directly or
indirectly, sole or shared voting or investing power.
Name
and Address
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Number
of Shares
Beneficially
Owned
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Percent
of Outstanding
Common
Stock
Beneficially
Owned
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R.
Lowell Coolidge
P.O.
Box 41
Wellsboro,
Pennsylvania 16901
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180,000
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(1)
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6.3%
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(1)
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Includes
35,168 shares held by Mr. Coolidge’s
spouse.
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The following table sets forth the
information concerning the number of shares of Company common stock beneficially
owned, as of March 1, 2010, by each present director, nominee for director,
named executive officer in the compensation table set forth later in this proxy
statement and by all directors and executive officers as a group. A
person may be considered to beneficially own any shares of common stock over
which he or she has, directly or indirectly, sole or shared voting or investment
power. Unless otherwise indicated, none of the shares listed are
pledged as security, and each of the named individuals has sole voting power and
sole investment power with respect to the number of shares shown.
Name
of Beneficial Owner
|
|
Amount
and Nature of
Beneficial
Ownership
|
|
Percent
of Class
|
Randall
E. Black
|
|
10,255
|
(1)
|
|
*
|
Robert
W. Chappell
|
|
3,622
|
(2)
|
|
*
|
R.
Lowell Coolidge
|
|
180,000
|
(3)
|
|
6.3%
|
Mark
L. Dalton
|
|
3,487
|
(4)
|
|
*
|
Rinaldo
A. DePaola
|
|
3,827
|
(5)
|
|
*
|
Thomas
E. Freeman
|
|
726
|
|
|
*
|
Roger
C. Graham, Jr.
|
|
25,668
|
|
|
*
|
Mickey
L. Jones
|
|
3,178
|
(6)
|
|
*
|
E.
Gene Kosa
|
|
1,615
|
(7)
|
|
*
|
R.
Joseph Landy
|
|
10,756
|
(8)
|
|
*
|
Terry
B. Osborne
|
|
4,522
|
(9)
|
|
*
|
Rudolph
J. van der Hiel
|
|
15,446
|
(10)
|
|
*
|
Executive
Officers and Directors as a Group (16 persons)
|
|
269,740
|
(11)
|
|
9.4%
|
* Less
than 1%.
(1)
|
Mr.
Black beneficially owns 1,016 shares individually, 5,821 shares jointly
with his spouse and 258 shares are held by his spouse. Also
includes 3,160 shares of restricted stock for which Mr. Black has voting
but not investment power.
|
(2)
|
Mr.
Chappell beneficially owns 1,652 shares individually, 1,165 shares jointly
with his mother, and his remaining 805 shares are held jointly with a
friend.
|
(3)
|
Includes
35,168 shares held by Mr. Coolidge’s
spouse.
|
(4)
|
Of
the 3,487 beneficially owned shares, 1,125 shares are pledged as
collateral on a loan.
|
(5)
|
Mr.
DePaola beneficially owns 3,157 shares jointly with his spouse, 450 shares
are held by his spouse, and his remaining 220 shares are held by his
spouse as custodian for their son.
|
(6)
|
Mr.
Jones beneficially owns 965 shares and 707 shares are held by his
spouse. Also includes 1,506 shares of restricted stock for
which Mr. Jones has voting but not investment
power.
|
(7)
|
Mr.
Kosa beneficially owns 1,538 shares jointly with his spouse, 57 shares in
an investor club, and his remaining 20 shares are held by his
spouse. Of the 1,615 beneficially owned shares, 986 shares are
pledged as collateral on a loan.
|
(8)
|
Mr.
Landy beneficially owns 7,024 shares individually, 3,326 jointly with his
spouse, and his remaining 406 shares are held as custodian for a
child.
|
(9)
|
Mr.
Osborne beneficially owns 48 shares individually, 2,399 shares jointly
with his spouse and 144 shares are held by his spouse. Also
includes 1,931 shares of restricted stock for which Mr. Osborne has voting
but not investment power.
|
(10)
|
Mr.
van der Hiel beneficially owns 13,807 shares individually, 22 shares
jointly with his spouse, and his remaining 1,617 shares are held by his
spouse. Of the 15,446 beneficially owned shares, 1,906 shares
are pledged as collateral on a
loan.
|
(11)
|
Includes
2,744 shares of restricted stock beneficially owned by executive officers
not individually listed in the table for which the executive officer has
voting but not investment power.
|
PROPOSAL
1. ELECTION OF DIRECTORS
The Company’s Board of Directors
consists of ten members. The Board is divided
into three classes with three-year staggered terms, known as Class 1, Class 2
and Class 3. The Class 2 directors elected at
this Annual Meeting will serve for three-year terms. The Class
1 and Class 3 directors will continue to serve for one and two years,
respectively, in order to complete their three-year terms.
The Board of Directors fixed the number
of directors in Class 2 at three and has nominated Rudolph J. van der Hiel, Mark
L. Dalton, and Thomas E. Freeman for election as Class 2 directors to hold
office for three-year terms to expire at the 2013 Annual Meeting of Shareholders
or until their successors are duly elected and qualified. These
nominees are currently directors of the Company. If Proposal 4
(elimination of the age limitation in the Articles) is not approved by
shareholders at the Annual Meeting, Director van der Hiel will not be eligible
to serve for another three-year term and, as a result, the Board of Directors
will decrease the size of the Board to nine, eliminating Director van der Hiel’s
seat and Director van der Hiel will retire.
Unless you indicate on your proxy card
or via the Internet that your shares should not be voted for certain nominees,
the Board of Directors intends that the proxies solicited by it will be voted
for the election of all of the Board’s nominees. If any nominee is
unable to serve, the persons named on the proxy card would vote your shares to
approve the election of any substitute nominee proposed by the Board of
Directors. At this time, the Board of Directors knows of no reason
why any nominees might be unable to serve.
The
Board of Directors recommends that you vote “FOR” the election of the Board’s
nominees.
Information
regarding the Board of Directors’ nominees and the directors continuing in
office is provided below. Ages are as of March 1, 2010.
Nominees
for Election as Class 2 Directors – Terms Expire in 2013
Rudolph J. van der Hiel is, as
of August 2005, in an “of Counsel” capacity for the Law Offices of van der Hiel,
Chappell & Loomis located in Mansfield and Rome,
Pennsylvania. Mr. van der Hiel is a part time Episcopal priest for
various churches in Ontario, Canada, and Pennsylvania and retired
attorney-at-law with the Law Offices of van der Hiel &
Chappell. Mr. van der Hiel’s 37 years of providing legal counsel and
operating a law office, as well as his community involvements through his
preaching position him well to continue to serve as a director for the
Company. Age 70. Director of the Company since 1984 and
director of the Bank since 1975.
Mark. L. Dalton is a retired
independent consultant/producer for Gannon Associates, an insurance company in
Towanda, Pennsylvania. Mr. Dalton has 32 years of business
experience, both as a business owner and consultant. As a retired
business owner, Mr. Dalton has a knowledgeable skill set that positions him well
to continue to serve as a director for the Company. Age
55. Director of the Company since 1998 and director of the Bank since
1997.
Thomas E. Freeman is regional
manager with the company Blue Ridge Communications headquartered in Mansfield,
Pennsylvania. Mr. Freeman has worked in business for 30
years. His business expertise and involvement in numerous civic and
philanthropic organizations provides valuable insight to the Board and position
him well to serve as a director for the Company. Age
50. Director of the Company and the Bank since 2010.
Continuing
Class 3 Directors – Terms Expire in 2011
R. Lowell Coolidge is an
attorney-at-law with the firm of Walrath and Coolidge, located in Wellsboro,
Pennsylvania. Mr. Coolidge’s 40 years expertise as partner in a local
law firm and his involvement in business and civic organizations in the
communities in which the Bank serves provides the Board valuable
insight. Mr. Coolidge holds more than 5% of the Company’s outstanding
shares and he has been Chairman of the Company and Bank since
1998. Age 69. Director of the Company and the Bank since
1984.
Randall E. Black is, as of
April 2004, the Chief Executive Officer and President of the Company and the
Bank, and prior to 2004 was the Chief Financial Officer for the
Bank. Mr. Black’s extensive experience in
the local banking industry and involvement in business and civic organizations
in the communities in which the Bank serves affords the Board valuable insight
regarding the business and operation of the Bank. Mr. Black’s
knowledge of the Company’s and Bank’s business and history, combined with his
success and strategic vision, position him well to continue to serve as our
Chief Executive Officer and President. Age 43. Director of
the Company and the Bank since 2004.
Rinaldo A. DePaola is an
attorney-at-law with the firm of Griffin, Dawsey, DePaola & Jones located in
Towanda, Pennsylvania. Mr. DePaola’s 25 years expertise as a
partner in a local law firm and his involvement in business and civic
organizations in the communities in which the Bank serves provides the Board
valuable insight. Mr. DePaola’s years of providing legal counsel and
operating a law office position him well to continue to serve as a director for
the Company. Age 54. Director of the Company and the Bank
since 2006.
Continuing
Class 1 Directors – Terms Expire in 2012
E. Gene Kosa is a partner in
EDKO Farms, an agricultural production and service business located in Ulysses,
Pennsylvania, and since 2004 has been operating a restaurant, GENA Holdings,
Inc., also in Ulysses, Pennsylvania. Mr. Kosa has successfully managed
an agricultural business for 35 years and restaurant for five
years. As a business owner, Mr. Kosa has a knowledgeable skill set
that positions him well to continue to serve as a director for the
Company. Age 63. Director of the Company and of the Bank
since 2001.
R. Joseph Landy is an
attorney-at-law with the firm of Landy & Landy located in Sayre,
Pennsylvania. Mr. Landy’s 31 years expertise as a
partner in a law firm and his involvement in business and civic organizations in
the communities in which the Bank serves provides the Board valuable
insight. Mr. Landy’s years of providing legal counsel and operating a
law office position him well to continue to serve as a director for the
Company. Age 55. Director of the Company and the Bank
since 2001.
Roger C. Graham, Jr. is
retired from Graham Construction and Excavating. Mr. Graham owned and operated Graham
Construction & Excavating for 20 years. As a retired, successful
business owner, Mr. Graham has a knowledgeable skill set that positions him well
to continue to serve as a director for the Company. Age
54. Director of the Company and the Bank since
2001.
Robert W. Chappell is an
attorney-at-law with the firm of van der Hiel, Chappell & Loomis located in
Mansfield and Rome, Pennsylvania. Mr. Chappell’s 15 years expertise
as a partner in a law firm and his involvement in business and civic
organizations in the communities in which the Bank serves provides the Board
valuable insight. Mr. Chappell’s years of providing legal counsel and
operating a law office position him well to continue to serve as a director for
the Company. Age 43. Director of the Company and the Bank
since 2006.
Executive
Officers Who Are Not Directors
Name
|
|
Age
as of
March
1,
2010
|
|
Principal
Occupation
for
Past Five Years
|
Gregory
J. Anna
|
|
48
|
|
Vice
President, Technology & Operations since 2007. Prior to
2007 was Assistant Vice President, Data Operations Manager for the Bank
since 2002. Mr. Anna is the husband of Kathleen M.
Campbell.
|
Kathleen
M. Campbell
|
|
49
|
|
Senior
Vice President, Marketing and Training Manager for the Bank since
2002. Ms. Campbell is the wife of Gregory J.
Anna.
|
Mickey
L. Jones
|
|
49
|
|
Since
June 2004 has been Senior Vice President, Chief Financial Officer and
Treasurer of the Company and Bank. In 2007 was named Executive
Vice President, Chief Financial Officer for the Company and
Bank. Previously was Director of Finance and Claims for
Keystone Health Plan Central, Inc.
|
Robert
B. Mosso
|
|
39
|
|
Vice
President, Wealth Management Division Manager since 2004. Prior
to 2004 was a Trust Officer for the Bank. President of First
Citizens Insurance Agency, Inc.
|
Terry
B. Osborne
|
|
56
|
|
Executive
Vice President and Secretary of the Company and Bank since December 1991
and September 1983, respectively.
|
Cynthia
T. Pazzaglia
|
|
51
|
|
Vice
President, Human Resources Manager for the Bank since
1999.
|
Executive
officers are elected annually and serve at the discretion of the
Board.
PROPOSALS
2 AND 3. TO AMEND THE ARTICLES OF INCORPORATION TO (1) INCREASE THE
NUMBER OF AUTHORIZED SHARES OF COMMON STOCK AND (2) AUTHORIZE A CLASS OF BLANK
CHECK PREFERRED STOCK
Description
of Proposed Amendments
The Company’s Board of Directors, at a
meeting held on January 19, 2010, unanimously adopted resolutions approving and
recommending to the shareholders for their adoption amendments to the Restated
Articles of Incorporation (the “Articles”) of the Company. These
amendments provide that Article Fourth of the Articles be amended in order to
(1) increase the number of authorized shares of common stock from 10,000,000 to
15,000,000 and (2) authorize a class of blank check preferred stock, consisting
of 3,000,000 shares of preferred stock, $1.00 par value per
share. The proposed amendment regarding the preferred stock
authorizes and empowers the Board of Directors to determine the relative rights
and preferences of the preferred stock and to provide for the issuance of the
preferred stock in one or more series with such relative rights and preferences
as the Board of Directors shall determine.
Specifically, Article Fourth of the
Articles, which now reads as follows:
Fourth. The
aggregate number of shares, classes of shares and par value of shares that the
Corporation has authority to issue is 10,000,000 shares of common stock, par
value $1.00 per share.
|
would
be amended and restated to read in its entirety as
follows:
|
Fourth. A. Authorized
Amount. The aggregate number of shares of capital stock that the
Corporation has authority to issue is 18,000,000, of which 15,000,000 shall be
common stock, par value $1.00 per share (“Common Stock”) and 3,000,000 shall be
preferred stock, par value $1.00 per share (“Preferred Stock”).
B. Common
Stock. Except as provided in this Article Fourth (or in any
resolution or resolutions adopted by the Board of Directors pursuant hereto),
the exclusive voting power shall be vested in the Common Stock, with each holder
thereof being entitled to one vote for each share of such Common Stock standing
in the holder’s name on the books of the Corporation. Subject to any rights
and preferences of any class of stock having preference over the Common Stock,
holders of Common Stock shall be entitled to such dividends as may be declared
by the Board of Directors out of funds lawfully available therefore. Upon any
liquidation, dissolution, or winding up of the affairs of the Corporation,
whether voluntary or involuntary, holders of Common Stock shall be entitled to
receive pro rata the remaining assets of the Corporation after the holders of
any class of stock having preference over the Common Stock have been paid in
full any sums to which they may be entitled.
C. Authority
of Board to Fix Terms of Preferred Stock. A description of each class
of shares and a statement of the voting rights, designations, preferences,
qualifications, privileges, limitations, options, conversion rights, and other
special rights granted to or imposed upon the shares of each class and of the
authority vested in the Board of Directors to establish series of Preferred
Stock or to determine that Preferred Stock will be issued as a class without
series and to fix and determine the voting rights, designations, preferences,
and other special rights of the Preferred Stock as a class or of the series
thereof are as follows:
Preferred Stock may be issued from time
to time as a class without series or in one or more series. Each
series shall be designated in supplementary sections or amendments to these
Articles of Incorporation by the Board of Directors so as to distinguish the
shares thereof from the shares of all other series and classes. The
Board of Directors may, by resolution and amendment to these Articles of
Incorporation from time to time, divide shares of Preferred Stock into series,
or determine that the Preferred Stock shall be issued as a class without series,
fix and determine the number of shares in a series and the terms and conditions
of the issuance of the class or the series, and, subject to the provisions of
this Article Fourth, fix and determine the rights, preferences, qualifications,
privileges, limitations, and other special rights, if any, of the class (if none
of such shares of the class have been issued) or of any series so established,
including but not limited to, voting rights (which may be limited, multiple,
fractional, or non-voting rights), the rate of dividend, if any, and whether or
to what extent, if any, such dividends shall be cumulative (including the date
from which dividends shall be cumulative, if any), the price at and the terms
and conditions on which shares may be redeemed, if any, the preference and the
amounts payable on shares in the event of voluntary or involuntary liquidation,
sinking fund provisions for the redemption or purchase of shares in the event
shares of the class or of any series are issued with sinking fund provisions,
and the terms and conditions on which the shares of the class or of any series
may be converted in the event the shares of the class or of any series are
issued with the privilege of conversion.
The Board of Directors may, in its
discretion, at any time or from time to time, issue or cause to be issued all or
any part of the authorized and unissued shares of Preferred Stock for
consideration of such character and value as the Board of Directors shall from
time to time fix or determine.
The
Articles currently do not authorize the Company to issue shares of preferred
stock. The Board of Directors has proposed and recommends to the
shareholders that Article Fourth of the Articles be amended to authorize the
issuance by the Company of up to 3,000,000 shares of a new class of undesignated
or “blank check” preferred stock, which may be issued in one or more
series. The Board of Directors will be authorized to fix the
designations, rights, preferences, powers and limitations of each series of the
preferred stock. Adoption of the proposed amendment requires the
affirmative vote of a majority of the votes cast by all shareholders entitled to
vote on the proposal.
The term
“blank check” preferred stock refers to stock which gives the board of directors
of a corporation the flexibility to create one or more series of preferred
stock, from time to time, and to determine the relative rights, preferences,
powers and limitations of each series, including, without limitation: (i) the
number of shares in each series, (ii) whether a series will bear dividends and
whether dividends will be cumulative, (iii) the dividend rate and the dates of
dividend payments, (iv) liquidation preferences and prices, (v) terms of
redemption, including timing, rates and prices, (vi) conversion rights, (vii)
any sinking fund requirements, (viii) any restrictions on the issuance of
additional shares of any class or series, (ix) any voting rights and (x) any
other relative, participating, optional or other special rights, preferences,
powers, qualifications, limitations or restrictions.
Effect
of Amendments on Current Shareholders
If the
proposed amendments are approved by the shareholders, the additional common
stock and preferred stock so authorized could be issued, at the discretion of
the Board, for any proper corporate purpose, without further action by the
shareholders other than as may be required by applicable
law. Existing shareholders do not have preemptive rights with respect
to future issuances of common stock or preferred stock by the Company and their
interest in the Company could be diluted by such issuances with respect to any
of the following: earnings per share, voting, liquidation rights and book and
market value.
If the
proposed amendment with respect to the preferred stock is approved, the Board of
Directors will have the power to issue the authorized preferred stock in one or
more classes or series with such preferences and voting rights as the Board of
Directors may fix in the resolution providing for the issuance of such
shares. The issuance of preferred stock could affect the relative
rights of the Company’s common stock. Depending upon the exact terms,
limitations and relative rights and preferences, if any of the preferred stock
as determined by the Board of Directors at the time of issuance, the holders of
preferred stock may be entitled to a higher dividend rate than that paid on the
common stock, a prior claim on funds available for the payment of dividends, a
fixed preferential payment in the event of liquidation and dissolution of the
Company, redemption rights, rights to convert their preferred stock into common
stock, and voting rights which would tend to dilute the voting control of the
Company by the holders of common stock. Depending on the particular
terms of any series of the preferred stock, holders thereof may have significant
voting rights and the right to representation on the Company’s Board of
Directors. In addition, the approval of the holders of preferred
stock, voting as a class or as a series, may be required for the taking of
certain corporate actions, such as mergers.
Purpose
of Proposed Increase in Authorized Common Shares
The
primary purpose of the proposed amendment to increase our authorized common
stock is to provide the Company with flexibility of action to raise additional
capital or engage in a range of investment and strategic opportunities through
equity financings. Approval of the proposed amendment will enable the
Board of Directors to complete equity financings without the expense and delay
incidental to obtaining shareholder approval of an amendment to the Articles
increasing the number of authorized shares at the time of such
action. In addition, the proposed increase in authorized
capital will allow the Company to take advantage of favorable market
conditions
and
possible acquisition opportunities without the delay and expense ordinarily
attendant on obtaining further shareholder approval.
The
proposed amendment will not change the number of shares of common stock
currently outstanding or the rights of the holders of common
stock. Article Fourth of the Articles currently authorizes the
Company to issue up to 10,000,000 shares of common stock, of which 2,870,113
shares were issued and outstanding as of the Record Date. In
addition, 100,000 shares of common stock were reserved for issuance under the
Company’s 2006 Restricted Stock Plan. Thus, as of the Record Date,
there were 2,970,113 shares of common stock outstanding or reserved for
issuance, leaving only 7,029,887 shares available for other corporate
purposes.
Purpose
of Proposed Authorization of Preferred Stock
The Board
of Directors believes that the proposed authorization of the issuance of the
preferred stock, like the proposed increase in the Company’s authorized common
stock, is desirable because it would provide the Company with increased
flexibility of action to raise additional capital or engage in a range of
investment and strategic opportunities through equity financings without the
delay and expense ordinarily attendant on obtaining further shareholder
approvals. The Board of Directors believes that the authorization of
the preferred stock improves the Company’s ability to attract needed investment
capital, as various series of the preferred stock may be customized to meet the
needs of any particular transaction or market conditions.
Possible
Anti-Takeover Effects of Proposed Amendments
The
issuance of common stock or preferred stock may have the effect of discouraging
or thwarting persons seeking to take control of the Company through a tender
offer, proxy fight or otherwise or seeking to bring about removal of incumbent
management or a corporate transaction such as a merger. For example, the
issuance of common stock in a public or private sale, merger or in a similar
transaction would increase the number of the Company’s outstanding shares,
thereby diluting the interest of a party seeking to take over the
Company. Further, the preferred stock may be viewed as having the
effect of discouraging an attempt by another person or entity, through the
acquisition of a substantial number of shares of common stock, to acquire
control of the Company, since the authorization of “blank check” preferred stock
could be used by the Board of Directors for adoption of a shareholder rights
plan or “poison pill.” The proposed amendments have not been made in
response to, and are not being presented to deter, any effort to obtain control
of the Company and are not being proposed as anti-takeover
measures.
The
Board of Directors recommends that you vote “FOR” the amendments to the Articles
to (1) increase the number of authorized shares of common stock from 10,000,000
to 15,000,000 and (2) authorize a class of blank check preferred stock,
consisting of 3,000,000 shares of preferred stock, $1.00 par value per
share.
PROPOSAL
4. TO AMEND THE ARTICLES OF INCORPORATION TO
REMOVE
THE AGE LIMITATION APPLICABLE TO DIRECTORS
The Company’s Articles currently
prohibit directors from serving past the Annual Meeting at which they are at
least 70 years of age. On January 19, 2010, the Board of
Directors unanimously approved and recommended to the shareholders for
their adoption a resolution
to amend Article Twelfth of the Corporation’s Articles to eliminate the director
age limitation.
Specifically,
Article Twelfth of the
Articles, which now reads as follows:
Twelfth. Commencing
with the 2000 Annual Meeting of Shareholders, no Director of the Corporation
shall be eligible to stand for election or continue to serve as a Director at
the next Annual Meeting if, as of the date of the Annual Meeting, such Director
has attained the age of 70 years.
would be
deleted in its entirety and reserved for future use as follows:
Twelfth. [RESERVED].
Purpose
of Proposed Elimination of Director Age Limitation
While proponents of director age limits
argue that they serve to bring fresh outlooks and perspectives to boards by
periodically forcing a board to replace directors, the Company’s Board of
Directors has
determined that the current age limitation contained in the Company’s Articles
does not take into consideration the fact that a board member’s effectiveness
does not necessarily correlate with the board member’s age. The Board
of Directors believes that director age limits often result in the loss of
valuable and productive board members and that a thoughtful and rigorous board
and director evaluation process is a better determinant of a director’s fitness
for service. Adoption of the proposed
amendment requires the affirmative vote of a majority of the votes cast by all
shareholders entitled to vote on the proposal.
The Board of Directors recommends that
you vote “FOR” the amendment to the Articles to eliminate the director age
limitation.
PROPOSAL
5. RATIFICATION OF INDEPENDENT REGISTERED
PUBLIC
ACCOUNTING FIRM
The Audit and Examination Committee of
the Board of Directors has appointed S.R. Snodgrass, A.C. to be the Company’s
independent registered public accounting firm for the 2010 fiscal year, subject
to ratification by shareholders. A representative of S.R. Snodgrass,
A.C. will be present at the Annual Meeting to respond to appropriate questions
from shareholders and will have the opportunity to make a statement should he or
she desire to do so.
If ratification of the appointment of
the auditor is not approved by a majority of the votes cast by shareholders at
the Annual Meeting, other independent registered public accounting firms will be
considered by the Audit and Examination Committee of the Board of
Directors.
The Board of Directors recommends that
you vote “FOR” ratification of the appointment of S.R. Snodgrass, A.C. as the
Company’s independent registered public accounting firm for fiscal year
2010.
Audit
Fees
The following table sets forth the fees
billed to the Company for the fiscal years ending December 31, 2009 and
2008, respectively, by S.R. Snodgrass, A.C., Certified Public
Accountants:
|
Year
Ended December 31,
|
|
2009
|
|
2008
|
Audit
Fees (1)
|
$97,755
|
|
$77,575
|
Audit-Related
Fees
|
$0
|
|
$0
|
Tax
Fees (2)
|
$10,400
|
|
$10,000
|
All
Other Fees (3)
|
$47,812
|
|
$45,651
|
TOTAL
|
$155,967
|
|
$133,225
|
(1)
|
Audit
fees consist of fees for professional services rendered for the audit of
the Company’s financial statements and review of financial statements
included in the Company’s quarterly reports and services normally provided
by the independent registered public accounting firm in connection with
statutory and regulatory filings or
engagements.
|
(2)
|
Tax
fees consist of compliance fees for the preparation of original tax
returns. Tax fees also include fees relating to other tax
advice, tax consulting and
planning.
|
(3)
|
Other
services consisted primarily of consulting services for the facilitating
of strategic planning meetings and regulatory compliance
reviews.
|
Policy
on Audit and Examination Committee Pre-Approval of Audit and Permissible
Non-Audit Services of Independent Auditing Firm
The Audit and Examination Committee is
responsible for appointing and overseeing the work of the independent auditing
firm. In accordance with its charter, the Audit and Examination
Committee approves, in advance, all audit and permissible non-audit services to
be performed by the independent auditing firm. Such approval process
ensures that the external auditor does not provide any non-audit services to the
Company that are prohibited by law or regulation.
In addition, the Audit and Examination
Committee has established a policy regarding pre-approval of audit and
permissible non-audit services provided by the independent auditing
firm. Management’s requests that particular services by the
independent auditing firm be pre-approved under the auditor services policy must
be specific as to the particular services to be provided.
The request may be made with respect to
either specific services or a type of service for predictable or recurring
services.
During the year ended December 31,
2009, all audit and non-audit services were approved, in advance, by the Audit
and Examination Committee in compliance with these procedures.
Report
of Audit and Examination Committee
The Audit and Examination Committee met
with management periodically during the year to consider the adequacy of the
Company’s internal controls and the objectivity of its financial reporting. The
Audit and Examination Committee discussed these matters with the Company’s
independent auditing firm and with appropriate Company financial personnel and
internal auditors. The Audit and Examination Committee also discussed with the
Company’s senior management and independent registered public accounting firm
the process used for certifications by the Company’s Chief Executive Officer and
Chief Financial Officer which are required for certain Company filings with the
Securities and Exchange Commission.
The Audit and Examination Committee
meets with the independent auditing firm, the internal auditors, the Chief
Financial Officer and the Risk/Compliance Officer on a number of occasions, each
of whom has unrestricted access to the Audit and Examination
Committee.
The Audit and Examination Committee
appointed S.R. Snodgrass, A.C. as the independent registered public accounting
firm for the Company after reviewing the firm’s performance and
independence.
Management has primary responsibility
for the Company’s financial statements and the overall reporting process,
including the Company’s system of internal controls.
The independent registered public
accounting firm audited the annual financial statements prepared by management,
expressed an opinion as to whether those financial statements fairly present the
financial position, results of operations and cash flows of the Company in
conformity with U.S. generally accepted accounting principles and discussed with
the Audit and Examination Committee any issues the independent auditing firm
believed should be raised with the Audit and Examination Committee.
The Audit and Examination Committee
reviewed with management and S.R. Snodgrass, A.C. the Company’s audited
financial statements and met separately with both management and S.R. Snodgrass,
A.C. to discuss and review those financial statements and reports prior to
issuance. Management has represented, and S.R. Snodgrass, A.C. has
confirmed, to the Audit and Examination Committee, that the financial statements
were prepared in accordance with U.S. generally accepted accounting
principles.
The Audit and Examination Committee has
received the written disclosures and the letter from S.R. Snodgrass, A.C.
required by applicable requirements of the Public Company Accounting Oversight
Board regarding S.R. Snodgrass, A.C.’s communications with the Audit and
Examination Committee concerning independence, and has discussed with S.R.
Snodgrass, A.C. its independence. The Audit and Examination Committee
also discussed with S.R. Snodgrass, A.C., Certified Public Accountants, matters
required to be discussed by the Statement on Auditing Standards No. 61, as
amended (AICPA, Professional Standards, Vo. 1. AU Section 380), as adopted by
the Public Company Accounting Oversight Board in Rule 3200T. The
Audit and Examination Committee implemented a procedure to monitor auditor
independence, reviewed audit and non-audit services performed by S.R. Snodgrass,
A.C., Certified Public Accountants, and discussed with the auditors their
independence.
In reliance on these reviews and
discussions referred to above, the Audit and Examination Committee recommended
to the Board of Directors that the Company’s audited financial statements be
included in the Company’s Annual Report on Form 10-K for the fiscal year ended
December 31, 2009, for filing with the Securities and Exchange
Commission. The Audit and Examination Committee and the Board have
also recommended the selection of S.R. Snodgrass, A.C., Certified Public
Accountants, as the Company’s independent registered public accounting firm for
the year ending December 31, 2010.
The Audit
and Examination Committee
of
Citizens Financial Services, Inc. and First Citizens National Bank
E. Gene
Kosa (Chairman)
Roger C.
Graham, Jr.
Thomas E.
Freeman
PROPOSAL
6. GRANT MANAGEMENT THE AUTHORITY TO ADJOURN THE ANNUAL MEETING IF
THERE ARE INSUFFICIENT VOTES TO APPROVE THE FOREGOING PROPOSALS
Proposal
If at the Annual Meeting, the number of
shares of the Company’s common stock present or represented and voting in favor
of Proposals 1, 2, 3, 4 or 5 is insufficient to approve the Proposals, the
Company’s management may move to adjourn, postpone or continue the Annual
Meeting in order to enable its Board of Directors to continue to solicit
additional proxies in favor of Proposals 1, 2 , 3, 4 or 5. In that
event, you will be asked to vote only upon the adjournment, postponement or
continuation proposal and not on any other Proposals.
In this proposal, the Company is asking
you to authorize the holder of any proxy solicited by its Board of Directors to
vote in favor of adjourning, postponing or continuing the Annual Meeting and any
later adjournments. If the Company’s stockholders approve the
adjournment proposal, the Company could adjourn, postpone or continue the Annual
Meeting, and any adjourned session of the annual meeting, to use the additional
time to solicit additional proxies in favor of Proposals 1, 2, 3, 4 or 5,
including the solicitation of proxies from stockholders that have previously
voted against the Proposals. Among other things, approval of the
adjournment, postponement or continuation proposal could mean that, even if
proxies representing a sufficient number of votes against the other Proposals
have been received, the Company could adjourn, postpone or continue the Annual
Meeting without a vote on the other Proposals and seek to convince the holders
of those shares to change their votes to votes in favor of the approval of the
Proposals. If it is necessary to adjourn the annual meeting, no
notice of the adjourned Annual Meeting is required to be given to stockholders
other than an announcement at the Annual Meeting of the hour, date and place to
which the Annual Meeting is adjourned.
The Company’s Board of Directors
recommends that stockholders vote “FOR” the proposal to adjourn, postpone or
continue the Annual Meeting.
EXECUTIVE
AND DIRECTOR COMPENSATION
Summary
Compensation Table
The following table sets forth
information for the year ended December 31, 2009, concerning the
compensation of the Company’s principal executive officer and its two other most
highly compensated executive officers (or executive officers of its
subsidiaries) whose compensation was $100,000 or more who served in such
capacities at December 31, 2009 (the “Named Executive
Officers”).
Name
and
Principal
Position
|
Year
|
Salary
($)
|
Bonus
($)
|
Stock
Awards ($)(1)
|
Non-Equity
Incentive Plan Compensation ($)(2)
|
All
Other Compensation ($)
|
Total
($)
|
Randall
E. Black
CEO
& President of
the
Company and
Bank
|
2009
2008
|
210,000
181,731
|
-
-
|
50,217
32,198
|
29,555
33,245
|
16,757
13,508
|
306,529
260,682
|
Terry
B. Osborne
Executive
Vice President & Secretary of the Company and the Bank
|
2009
2008
|
165,000
155,475
|
-
-
|
20,466
18,225
|
17,160
18,916
|
10,137
8,091
|
212,763
200,707
|
Mickey
L. Jones
Executive
Vice President, CFO & Treasurer of the Company and
Bank
|
2009
2008
|
140,000
124,615
|
-
-
|
19,410
13,973
|
14,221
14,607
|
7,372
5,980
|
181,003
159,175
|
(1)
|
Reflects
the aggregate grant date fair value computed in accordance with Financial
Accounting Board Accounting Standards Codification Topic 718 – Share Based
Payment. Amounts for 2008 have been recalculated to comply with
the new requirements. See “Outstanding Equity Awards
Table” for the material terms of the 2009
grants.
|
(2)
|
Represents
payments made to each executive under the Bank’s performance based annual
incentive plan. See “Incentive Plan” for a
description of the material terms of the plan and the criteria for
receiving an incentive award.
|
Employment
Agreement
On December 16, 2005, the Company
and the Bank entered into an employment agreement with Randall E. Black, Chief
Executive Officer and President of the Company and the Bank. The
employment agreement was amended and restated on September 19,
2006. The employment agreement provides for a three-year term, which
automatically renews on June 1st of
each year to maintain a three-year term, unless either party notifies in writing
the other party at least 90 days prior to June 1st of
such party’s intent not to renew the agreement beyond the existing term, or the
agreement is terminated by the Company or the Bank for cause, death or
disability or if the agreement is terminated by Mr. Black. Under
the employment agreement, Mr. Black’s current base salary is $235,000,
which may be increased in the future. The base salary is reviewed
annually, but may not be reduced below the base salary in effect at the time of
such review. In addition to base salary, the employment agreement
provides for, among other things, participation in various employee benefit
plans as well as furnishing certain fringe benefits available to
similarly-situated executive personnel.
The employment agreement provides for
termination by the Company or the Bank for cause (as described in the agreement)
at any time, death or disability. If Mr. Black is terminated for
cause, the Company shall pay Mr. Black his full annual base salary through
the date of termination at the rate in effect at the time of termination and the
Company and Bank shall have no further obligation to Mr. Black under the
agreement. If Mr. Black is terminated due to a disability, Mr. Black
shall be entitled to the same benefit as provided by the Company’s long term
disability plan. Upon Mr. Black’s death, the employment agreement
terminates automatically. In the event that the Company or the Bank
chooses to terminate Mr. Black’s employment for reasons other than for
cause or, in the event of Mr. Black’s resignation from the Company or the
Bank for good reason, the Company shall pay Mr. Black a lump sum amount
equal to and no greater than two times Mr. Black’s base salary minus
applicable taxes and withholdings. If such termination had occurred
on December 31, 2009, Mr. Black would have been entitled to receive $420,000
(minus taxes and withholdings). In addition, for a period of one year
from the date of termination, Mr. Black shall receive a continuation of
health care, life and disability insurance in effect during the one year prior
to his termination.
Under the agreement, if Mr. Black
delivers a notice of termination following a change in control (as defined in
the agreement), Mr. Black shall be entitled to receive a lump sum amount
equal to 2.99 times Mr. Black’s base salary. If such termination
had occurred on December 31, 2009, Mr. Black would have been entitled to receive
$628,000 (minus taxes and withholdings). In addition, for a period of
one year from the date of termination or until Mr. Black secures substantially
similar benefits through other employment, whichever shall occur first,
Mr. Black shall receive a continuation of health care, life and disability
insurance in effect during the one year prior to his termination.
The employment agreement provides for
non-competition and non-solicitation (as described in the agreement) during the
term of Mr. Black’s employment or for one year following the date of
termination, as well as a restrictive covenant period (as described in the
agreement), with the exception being Mr. Black may engage in the practice of
public accounting.
Change
in Control Agreements
On January 19, 2010, First Citizens
National Bank and Citizens Financial Services, Inc. (as guarantor) entered into
change in control agreements with each of Terry B. Osborne, Executive Vice
President, and Mickey L. Jones, Executive Vice President.
Each agreement provides for a
three-year term, which automatically renews on January 19 of each year to
maintain a three-year term, unless either party notifies in writing the other
party at least 90 days prior to January 19 of such party’s intent not to renew
the agreement beyond the existing term, or the agreement is terminated by the
Company for cause, death or disability or if the agreement is terminated by the
executive.
Under each agreement, if, within one
year following a change in control (as defined in the agreement), the executive
is involuntarily terminated, the executive’s title, responsibilities, or salary
are reduced, or for reductions or changes in the executive’s duties, location of
employment or benefits as set forth in the agreement, the executive shall be
entitled to receive a lump sum amount equal to one time the executive’s base
salary. In addition, for a period of 18 months from the date of
termination or until the executive secures substantially similar benefits
through other employment, whichever shall occur first, the executive shall
receive a continuation of health care, life and disability insurance in effect
prior to his termination.
Retirement
Benefits
Supplemental
Executive Retirement Agreement. On October 21, 2008, the Bank
entered into a supplemental executive retirement agreement (the “SERP”) with its
Chief Executive Officer and President, Randall E. Black, its Executive Vice
President, Chief Financial Officer and Treasurer, Mickey L. Jones, and its
Executive Vice President and Secretary, Terry B. Osborne (collectively the
“executives”). The SERP is effective as of January 1, 2008.
The SERP
provides the executives with an annual retirement benefit, for 15 years,
following separation from service (other than for cause) on or after attaining
age 62. This retirement benefit equals a benefit percentage (16.4% for Mr.
Black, 14.7% for Mr. Osborne and 13.6% for Mr. Jones) multiplied by the average
annual cash compensation during the three completed calendar years preceding the
termination of employment. Subject to the terms of the SERP, the
executive may elect to receive the retirement benefit in an actuarially
equivalent lump sum payment.
If the
executive separates from service prior to age 62 for reasons other than death,
disability, termination for cause or following a change in control, he would
receive the vested early retirement benefit based on the extent to which the
annual retirement benefit described above should be accrued by the Bank under
generally accepted accounting principles as of the date of termination. If the
executive terminates employment due to disability, this benefit will be fully
vested. If the executive separates from service due to death or
following a change-in-control of the Company but before the executive attains
age 62, he or his beneficiary will receive the normal retirement benefit,
regardless of his age at the time of separation from service or
death.
Incentive
Plan
The Bank maintains a performance-based
annual incentive plan for the purpose of aligning the Bank’s
incentive goals with its overall strategic plan. The Plan has three
components: corporate; departmental / branch; and
individual. For 2009, corporate goals consisted of return on equity
compared with a regionalized peer group (“Peer Group”), earnings per share
growth compared to the Peer Group as well as internally developed targets,
efficiency ratio targets and regulatory performance
measurements. Departmental / branch objectives included various
measures, most notably loan and deposit growth, and branch profitability
targets. The individual component was based upon the individual
employee’s performance appraisal. The Plan’s components have varying
weights assigned based upon job function. Each job function is
categorized into one of seven different tiers. Each tier has
different award opportunities based upon job categorization. For
purposes of the 2009 Plan year, participants were measured on individual and
Bank performance during the January 1, 2009 through December 31, 2009
period. Typically, plan distributions are made in cash, however, a
portion of our named executive officer’s incentive may be
made in the form of restricted stock at the discretion of the Board of
Directors.
Outstanding
Equity Awards
The
following table sets forth information concerning stock awards granted under the
2006 Restricted Stock Plan that have not vested at December 31, 2009 for each of
the Named Executive Officers.
|
Stock
Awards
|
Name
|
|
Number
of Shares
or
Units of Stock
That
Have Not
Vested
(#)
|
|
Market
Value of Shares
or
Units of Stock
That
Have Not
Vested
($) (1)
|
Randall
E. Black
|
|
3,160(2)
|
|
$81,370
|
Mickey
L. Jones
|
|
1,506(3)
|
|
$38,780
|
Terry
B. Osborne
|
|
1,931(4)
|
|
$49,723
|
(1)
|
Based
upon the Company’s closing stock price of $25.75 on December 31,
2009.
|
(2)
|
Includes
1,954 shares that vest in three equal annual installments commencing on
March 27, 2010, 963 shares that vest in two equal installments on April
30, 2010 and April 30, 2011, and 243 shares that will vest on May 11,
2010.
|
(3)
|
Includes
939 shares that vest in three equal annual installments commencing on
March 27, 2010, 418 shares that vest in two equal installments on April
30, 2010 and April 30, 2011, and 149 shares that will vest on May 11,
2010.
|
(4)
|
Includes
1,138 shares that vest in three equal annual installments commencing on
March 27, 2010, 545 shares that vest in two equal installments on April
30, 2010 and April 30, 2011, 201 shares that will vest on May 11, 2010,
and 47 shares that will vest on December 18,
2010.
|
2006
Restricted Stock Plan
We
maintain the 2006 Restricted Stock Plan (the “Plan”) for the purpose of
attracting and retaining superior people and aligning our employees and
non-employee directors with our shareholders interests. Employees and
non-employee directors are eligible to participate in the Plan. The
Compensation/Human Resource Committee administers the Plan and determines the
terms and conditions of each restricted stock award, subject to the terms of the
Plan. In general, vesting of restricted stock awards under the
Plan is tied to continued service and/or satisfaction of performance goals,
however, a participant becomes fully vested in his or her outstanding restricted
stock awards upon the occurrence of a “change in control” or upon the
participant’s death, "disability" or “retirement” (as such terms are defined in
the Plan). In addition, if it deems it equitable under the
circumstances, the Compensation/Human Resource Committee may accelerate or waive
any service requirement in the event that a participant terminates employment
before such service requirement has been satisfied. In general, the
committee may not accelerate or waive performance-based vesting
requirements.
Compensation
of Directors
The following table sets forth
information concerning the compensation of non-employee directors during the
year ended December 31, 2009.
Name
|
|
Fees
Earned or
Paid
in Cash
($)
|
|
Stock
Awards
($)(1)
|
|
All
Other
Compensation
($)
|
|
Total
($)
|
Robert
W. Chappell
|
|
21,883
|
|
1,805
|
|
204
|
|
23,892
|
R.
Lowell Coolidge
|
|
36,633
|
|
1,805
|
|
204
|
|
38,642
|
Mark
L. Dalton
|
|
22,408
|
|
1,805
|
|
204
|
|
24,417
|
Rinaldo
A. DePaola
|
|
19,358
|
|
1,805
|
|
204
|
|
21,367
|
Roger
C. Graham, Jr.
|
|
23,033
|
|
1,805
|
|
204
|
|
25,042
|
E.
Gene Kosa
|
|
22,308
|
|
1,805
|
|
204
|
|
24,317
|
R.
Joseph Landy
|
|
23,283
|
|
1,805
|
|
204
|
|
25,292
|
Carol
J. Tama(2)
|
|
21,545
|
|
1,805
|
|
187
|
|
23,537
|
Rudolph
J. van der Hiel
|
|
23,296
|
|
1,805
|
|
204
|
|
25,305
|
(1) Reflects
the aggregate grant date fair value computed in accordance with Financial
Accounting Standards Board Accounting Standards Codification Topic 718 – Share
Based Payment. The amounts were calculated based upon the Company’s
stock price of $18.05 on the date of grant.
(2)
|
On
November 2, 2009, Carol Tama resigned from the Boards of Directors of the
Company and its wholly owned subsidiary, First Citizens National
Bank.
|
The foregoing table reflects the
following arrangements:
Fees. Directors,
except for Directors Coolidge, Black, and van der Hiel (beginning in November
2009), and former Director Tama, received the following fees for services to the
Company and the Bank: $325 for attended board meeting, strategic retreat or
training session; $13,250 annual retainer; $125 per attended committee meeting;
$125 for participation in a Board conference call; and $185 for attended
advisory board meeting. Additionally, committee chairpersons of the
Trust Investment Committee and Governance and Nominating Committee receive
a $600 retainer;
and committee chairpersons for Credit Committee, Audit and Examination
Committee, and Compensation/Human Resource Committee receive a $1,200
retainer. Director Dalton receives a $3,000 retainer for
building/property guidance. Director Coolidge, who serves as the
Company’s and the Bank’s Chairman, and former Director Tama, who served as the
Company’s and Bank’s Vice Chairman until November 2009, received a fixed annual
sum of $36,633 and $21,545, respectively, in lieu of all director’s fees in
2009. Director van der Hiel was named Vice Chairman in November 2009
and received a fixed sum for November and December 2009 of $4,696 in lieu of all
director’s fees. Directors Coolidge and van der Hiel also receive,
and former Director Tama received, the advisory board fee of $185 per attended
meeting.
Deferred
Compensation Plan. Directors are permitted to defer their fees
subject to provisions of the director’s deferred compensation
plan. The plan provides for the Bank to distribute funds to a
director whenever he or she is no longer a member of the Board.
Life
Insurance. In addition to these fees, each director is
provided a $100,000 life insurance benefit. Once a director retires,
insurance coverage continues but the benefit declines as the age of the retired
director increases. Total premiums paid in 2009 for life insurance on
behalf of the current and retired directors was $2,324.
Stock
Grants/Awards. Pursuant to our 2006 Restricted Stock Plan,
non-employee directors are eligible to receive an annual stock grant based on
Company and Bank performance. In 2009, each non-employee director
received 100 shares.
OTHER
INFORMATION RELATING TO DIRECTORS AND EXECUTIVE OFFICERS
Section
16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities
Exchange Act of 1934, as amended, requires the Company’s officers and directors,
and persons who own more than 10% of the Company’s common stock, to file reports
of ownership and changes of ownership with the Securities and Exchange
Commission. Executive officers, directors and greater than 10%
shareholders are required by regulation to furnish the Company with copies of
all Section 16(a) reports they file.
Based solely on the Company’s review of
the copies of the reports it has received and written representations provided
to it from the individuals required to file the reports, the Company believes
that each of its executive officers and directors has complied with applicable
reporting requirements for transactions in the Company’s common stock during the
year ended December 31, 2009, except that Robert B. Mosso filed late one
Form 4 for one transaction.
Transactions
with Management
Loans and
Extensions of Credit. During 2009 certain directors, nominees,
and executive officers or their associates received loans or commitments from
the Bank. These transactions were made in the ordinary course of the
Bank's business and on substantially the same terms, including interest rates
and collateral, as those prevailing at the time for comparable transactions with
unrelated persons and did not involve more than the normal risk of
collectability or present other unfavorable features. Total loans
outstanding from the Bank at December 31, 2009, to the Company’s officers,
directors and nominees as a group and members of their immediate families and
companies in which they had an ownership interest of 5% or more was $2,987,769,
or approximately 4.7% of the total equity capital of the Bank. The
aggregate amount of indebtedness outstanding as of the latest practicable
date, March 1,
2010, to the above described group was $2,856,581.
The Company's policies require that any
loan to a director that would cause his/her aggregate loan relationship to
exceed $200,000 must be approved in advance by a majority of the disinterested
members of the Board of Directors. Any loan to an executive officer
in the aggregate greater than $100,000 must be approved in advance by a majority
vote of the Board of Directors.
SUBMISSION
OF SHAREHOLDER PROPOSALS
Shareholder
Proposals for Inclusion in Proxy Statement. The Company must
receive proposals that shareholders seek to include in the Proxy Statement for
the Company’s next Annual Meeting no later than November 11,
2010. If next year’s Annual Meeting is held on a date more than 30
calendar days from April 20, 2011, a shareholder proposal must be received
by a reasonable time before the Company begins to print and mail its proxy
solicitation for such Annual Meeting. Any shareholder proposals will
be subject to the requirements of the proxy rules adopted by the Securities and
Exchange Commission.
SHAREHOLDER
COMMUNICATIONS
The Company encourages shareholder
communications to the Board of Directors and/or individual
directors. Communications regarding financial or accounting policies
may be made to the Chairman of the Audit and Examination Committee, E. Gene
Kosa, at First Citizens National Bank, 15 South Main Street, Mansfield,
Pennsylvania 16933. Other communications to the Board of Directors
may be made to the Chairman of the Governance and Nomination Committee, Mark L.
Dalton, at First Citizens National Bank, 15 South Main Street, Mansfield,
Pennsylvania 16933. Communications to individual directors may be
made to such director at the principal office at First Citizens National Bank,
15 South Main Street, Mansfield, Pennsylvania 16933.
MISCELLANEOUS
The Company will pay the cost of this
proxy solicitation. The Company will reimburse brokerage firms and
other custodians, nominees and fiduciaries for reasonable expenses incurred by
them in sending proxy materials to the beneficial owners of Company common
stock. In addition to soliciting proxies by mail, directors, officers
and regular employees of the Company may solicit proxies personally, by email or
by telephone without receiving additional compensation.
A COPY OF THE COMPANY’S ANNUAL REPORT
ON FORM 10-K, WITHOUT EXHIBITS, FOR THE YEAR ENDED DECEMBER 31, 2009, AS
FILED WITH THE SECURITIES AND EXCHANGE COMMISSION, WILL BE FURNISHED WITHOUT
CHARGE TO PERSONS WHO WERE SHAREHOLDERS AS OF THE CLOSE OF BUSINESS ON MARCH 1,
2010 UPON WRITTEN REQUEST TO MICKEY L. JONES, TREASURER, CITIZENS FINANCIAL
SERVICES, INC., 15 SOUTH MAIN STREET, MANSFIELD, PENNSYLVANIA
16933-1590.
If you
and others who share your address own shares in street name, your broker or
other holder of record may be sending only one Annual Report on Form 10-K and
Proxy Statement to your address. This practice, known as
“householding,” is designed to reduce our printing and postage
costs. However, if a shareholder residing at such an address wishes
to receive a separate Annual Report on Form 10-K or Proxy Statement in the
future, he or she should contact the broker or other holder of
record. If you own your shares in street name and are receiving
multiple copies of our Annual Report on Form 10-K and Proxy Statement, you can
request householding by contacting your broker or other holder of
record.
Our proxy
materials are available over the Internet. Go to the Website https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp,
enter your 12 digit control number and click the Reports button to view our
proxy materials. Alternatively, you may visit www.firstcitizensbank.com
and click on Investor Relations.
BY ORDER
OF THE BOARD OF DIRECTORS
/s/ Randall E. Black
Randall
E. Black
CHIEF
EXECUTIVE OFFICER AND PRESIDENT
Mansfield,
Pennsylvania
March 11,
2010
CITIZENS
FINANCIAL SERVICES, INC.
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS.
The
shareholder signing this proxy card appoints Terry B. Osborne and Robert B.
Mosso, or either of them acting in the absence of the other, as proxyholders,
each with the power to appoint his substitute, and authorizes them to represent
and to vote, as designated below, all of the shares of the common stock, $1.00
par value per share, of Citizens Financial Services, Inc. that the shareholder
holds of record on March 1, 2010, at the Annual Meeting of Shareholders of
Citizens Financial Services, Inc. to be held on April 20, 2010, and at any
adjournment thereof.
THIS
PROXY, WHEN PROPERLY SIGNED AND DATED BY YOU, WILL BE VOTED IN THE MANNER YOU
DIRECT ON THIS CARD. IF NO DIRECTION IS MADE, THIS PROXY WILL BE
VOTED FOR THE
LISTED NOMINEES IN THE ELECTION OF DIRECTORS, FOR THE AMENDMENT TO
ARTICLE FOURTH OF THE CORPORATION’S ARTICLES OF INCORPORATION TO INCREASE THE
NUMBER OF AUTHORIZED SHARES OF COMMON STOCK FROM 10,000,000 TO 15,000,000, FOR THE AMENDMENT TO
ARTICLE FOURTH OF THE CORPORATION’S ARTICLES OF INCORPORATION TO AUTHORIZE A
CLASS OF BLANK CHECK PREFERRED STOCK, CONSISTING OF 3,000,000 SHARES OF
PREFERRED STOCK, $1.00 PAR VALUE PER SHARE, FOR THE AMENDEMENT TO
ARTICLE TWELFTH OF THE CORPORATION’S ARTICLES OF INCORPORATION TO ELIMINATE THE
DIRECTOR AGE LIMITATION, FOR THE PROPOSAL TO
RATIFY ACCOUNTANTS, FOR THE PROPOSAL
GRANTING MANAGEMENT THE AUTHORITY TO ADJOURN THE ANNUAL MEETING TO SOLICIT
ADDITIONAL PROXIES IN THE EENT THERE ARE INSUFFICIENT VOTES TO APPROVE THE
FOREGOING PROPOSALS, AND IN THE DISCRETION OF THE PROXYHOLDERS NAMED IN THIS
PROXY, UPON SUCH OTHER BUSINESS AS MAY PROPERLY COME BEFORE THE ANNUAL MEETING
OR ANY ADJOURNMENT. THIS PROXY ALSO CONFERS DISCRETIONARY AUTHORITY
ON THE BOARD OF DIRECTORS TO VOTE WITH RESPECT TO THE ELECTION OF ANY PERSON AS
DIRECTOR WHERE THE NOMINEES ARE UNABLE TO SERVE OR FOR GOOD CAUSE WILL NOT SERVE
AND MATTERS INCIDENT TO THE CONDUCT OF THE MEETING.
THIS
PROXY MAY BE REVOKED BY YOU AT ANY TIME BEFORE IT IS VOTED AT THE ANNUAL
MEETING.
PLEASE
COMPLETE, DATE, SIGN AND MAIL THIS PROXY PROMPTLY
IN
THE ENCLOSED ENVELOPE OR VOTE VIA THE INTERNET.
(Continued,
and to be marked, dated and signed, on the other side)
YOUR
VOTE IS IMPORTANT!
You
can vote in one of two ways:
1.
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Via
the internet at https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp
and follow the instructions. Alternatively, you may visit www.firstcitizensbank.com
and click on the Vote Proxy button.
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or
2.
Mark,
sign and date your proxy card and return it promptly in the enclosed
envelope.
PLEASE
SEE REVERSE SIDE FOR VOTING INSTRUCTIONS
THE
BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE “FOR”
ALL
OF THE MATTERS BELOW.
1. Election
of Class 2 Directors:
NOMINEES:
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01
– Rudolph J. van der Hiel; 02 – Mark L. Dalton; 03 – Thomas E.
Freeman
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[ ]
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FOR all nominees
listed (except as marked to the contrary below)
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|
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[ ]
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WITHHOLD authority
to vote for all nominees listed
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(INSTRUCTION: To
withhold authority to vote for one or more individual nominees, write the
nominees’ names or numbers on the line below.)
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Note: If
Proposal 4 is not approved by shareholders at the Annual Meeting, Director
van der Hiel will not be eligible to serve for another three-year term
and, as a result, the Board of Directors will decrease the size of the
Board to nine, eliminating Director van der Hiel’s seat and Director van
der Hiel will retire.
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2.
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Proposal
to amend Article Fourth of the Corporation’s Articles of Incorporation to
increase the number of authorized shares of the Corporation’s common stock
from 10,000,000 to 15,000,000.
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[ ]
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For
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[ ]
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Against
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[ ]
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Abstain
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3.
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Proposal
to amend Article Fourth of the Corporation’s Articles of Incorporation to
authorize a class of blank check preferred stock, consisting of 3,000,000
shares of preferred stock, $1.00 par value per
share.
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[ ]
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For
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[ ]
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Against
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[ ]
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Abstain
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4.
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Proposal
to amend Article Twelfth of the Corporation’s Articles of Incorporation to
eliminate the director age
limitation. Note: If Proposal 4 is not
approved by shareholders at the Annual Meeting, Director van der Hiel will
not be eligible to serve for another three-year term and, as a result, the
Board of Directors will decrease the size of the Board to nine,
eliminating Director van der Hiel’s seat and Director van der Hiel will
retire.
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[ ]
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For
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[ ]
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Against
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[ ]
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Abstain
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5.
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Proposal
to ratify the appointment of S.R. Snodgrass, A.C., Certified Public
Accountants, as independent auditor for the Company for the fiscal year
ending December 31, 2010.
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[ ]
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For
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[ ]
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Against
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[ ]
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Abstain
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6.
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Proposal
to grant management the authority to adjourn the Annual Meeting to solicit
additional proxies in the event there are insufficient votes to approve
the foregoing proposals.
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[ ]
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For
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[ ]
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Against
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[ ]
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Abstain
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DATE:
_________________,
2010 _____________________________ _____________________________
Signature Signature
Please
sign exactly as your name appears on the other side of this proxy and print the
date on which you sign the proxy in the spaces provided above. If
signed on behalf of a corporation, please sign in corporate name by an
authorized officer. If signing as a representative, please give full
title as such. For joint accounts, only one owner is required to
sign.
Luncheon
Reservation
To make a reservation for you
and a guest, please RSVP by April 1, 2010
I will attend
the luncheon, please include my reservation for
person(s)
I will be unable
to attend the luncheon
INSTRUCTIONS
FOR VOTING YOUR PROXY
Shareholders
of record have two alternative ways of voting their proxies: (1) by mail
(traditional method); or (2) by Internet.
Your
Internet vote authorizes the named proxies to vote your shares in the same
manner as if you marked, signed, dated and returned your proxy
card. Please note all votes cast via the Internet must be cast prior
to 3:00 a.m., local time, April 20, 2010.
VOTE BY
INTERNET
It’s
fast, convenient, and your vote is immediately confirmed and
posted.
Follow
these easy steps:
1. Go to the Website https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp.
Alternatively, you may visit www.firstcitizensbank.com
and click on the Vote Proxy button.
2. Enter your 12 digit control number
located on your Proxy Card [below/reverse
side].
3. Click the Documents button to view
our proxy materials.
4. Click the Vote Proxy button to
vote.
Your
vote is important!
Go to
https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp
IT IS NOT
NECESSARY TO RETURN YOUR PROXY CARD IF YOU ARE VOTING BY INTERNET
PLEASE
NOTE THAT THE LAST VOTE RECEIVED, WHETHER BY INTERNET OR BY MAIL, WILL BE THE
VOTE COUNTED.
Important
Notice Regarding the Availability of Proxy Materials for the
Shareholder
Meeting to be held on April 20, 2010
NOTICE OF
ANNUAL MEETING OF SHAREHOLDERS
The
Annual Meeting of Shareholders of Citizens Financial Services, Inc. will be held
at 12:00 noon, local time, on Tuesday, April 20, 2010 at the Tioga County
Fairgrounds Main Building, 2258 Charleston Road, Wellsboro, Pennsylvania 16901
for the following purposes:
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1.
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To
elect three
Class 2 directors to serve for three-year terms and until their successors
are duly elected and qualified (Note: If Proposal 4 is not
approved by shareholders at the Annual Meeting, Director van der Hiel will
not be eligible to serve for another three-year term and, as a result, the
Board of Directors will decrease the size of the Board to nine,
eliminating Director van der Hiel’s seat and Director van der Hiel will
retire.);
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2.
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To
amend Article Fourth of the Company’s Articles of Incorporation to
increase the number of authorized shares of the Company’s common stock
from 10,000,000 to 15,000,000;
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3.
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To
amend Article Fourth of the Company’s Articles of Incorporation to
authorize a class of blank check preferred stock, consisting of 3,000,000
shares of preferred stock, $1.00 par value per
share;
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4.
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To
amend Article Twelfth of the Company’s Articles of Incorporation to
eliminate the director age
limitation;
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5.
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To
ratify the appointment of S.R. Snodgrass, A.C., Certified Public
Accountants, as the independent registered public accounting firm for the
Company for the fiscal year ending December 31,
2010;
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6.
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To
grant management the authority to adjourn the Annual Meeting to solicit
additional proxies in the event there are insufficient votes to approve
the foregoing proposals; and
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7.
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To
transact such other business as may properly come before the Annual
Meeting or any adjournment or postponement
thereof.
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The
Citizens Financial Services, Inc. Board of Directors recommends a vote FOR the
election of the Board’s nominees, FOR the amendment to Article Fourth of the
Company’s Articles of Incorporation to increase the number of authorized shares
of the Company’s common stock from 10,000,000 to 15,000,000, FOR the amendment
to Article Fourth of the Company’s Articles of Incorporation to authorize a
class of blank check preferred stock, consisting of 3,000,000 shares of
preferred stock, $1.00 par value per share, FOR the amendment to Article Twelfth
of the Company’s Articles of Incorporation to eliminate the director age
limitation, FOR ratification of S.R. Snodgrass, A.C. as our independent
registered public accounting firm, FOR granting management the authority to
adjourn the Annual Meeting to solicit additional proxies in the event there are
insufficient votes to approve the foregoing proposals.
This
communication presents only an overview of the more complete proxy materials
that are available to you on the Internet. We encourage you to access
and review all of the important information contained in the proxy materials
before voting.
The
Proxy Statement and the 2009 Annual Report to Shareholders are available at
https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp.
How
to View the Proxy Statement and the 2009 Annual Report to Shareholders and
Vote:
1.
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Go
to the Website https://www.shareholderaccountingsoftware.com/tspweb/fcnb/pxsignon.asp
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2.
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Enter
your 12 digit control number located on the front of this letter, top
right corner.
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3.
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Click
the Documents button to view our Proxy Statement and 2009 Annual Report on
Form 10-K.
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4.
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Click
the Vote Proxy button to vote.
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How
to Obtain a Copy of the Proxy Materials:
If
you want to receive a paper or email copy of our proxy materials, you must
request one. There is no charge to you for requesting a
copy. Please make your request for a copy as instructed below on or
before April 1, 2010 to facilitate timely delivery.
·
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Telephone
– Call free of charge at
1-800-326-9486.
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·
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Email
– Send an email to gboor@firstcitizensbank.com
with “Proxy Materials Order” in the subject field. Include your
registered holder name, address, control number and indicate your request
for paper or email copies.
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·
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Internet
– Go to www.firstcitizensbank.com
and click on “Contact Us”. Fill in the fields being sure to
include your registered holder name, address and control number in the
“Comments” box.
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How
to Vote in Person:
To obtain
directions to attend the Annual Meeting and vote in person, please call Gina
Boor at 800-326-9486.